| Policies and Guidelines |
Maine 4-H Program |
Part A. Staff and Volunteer Policies and Guidelines
Part B. Additional Volunteer Policies and Guidelines
Part C. 4-H Member Policies and Guidelines
Part D. Frequently Asked Questions
Part G. 4-H Youth Development Leadership Structure and Decision-Making Process
Part H. Related Internet Links
| PART A. | STAFF AND VOLUNTEER POLICIES AND GUIDELINES | ||
| SECTION ONE: POLICIES FOR STAFF AND VOLUNTEERS | |||
| A.1.1 | Mission and Vision of the University of Maine Cooperative Extension | ||
| A.1.1.a | Mission, Vision and Core Principles of the Maine 4-H Youth Development Program | ||
| A.1.2 | 4-H Youth Development Program Philosophy | ||
| A.1.3 | Teaching Competition and Cooperation Skills | ||
| A.1.4 | The Learning and Teaching Relationship | ||
| A.1.5 | Staff and Volunteer Liability | ||
| A.1.6 | Behavioral Expectations | ||
| A.1.7 | Standards of Behavior | ||
| A.1.8 | Risk Management | ||
| A.1.8.a | Process for Handling Allegations of Animal Abuse or Neglect | ||
| Template A | Letter to Volunteer Regarding Suspension | ||
| Template B | Letter to Parent or Guardian and Members Regarding Volunteer Not Serving in the Role. | ||
| Template C | Letter to Volunteer Regarding Reinstatement | ||
| Template D | Letter to Parent(s) or Guardian(s) and Member(s) Regarding Volunteer Continuing in the Role | ||
| Template E | Letter to Volunteer Regarding Dismissal | ||
| Template F | Letter to Parent(s) or Guardian(s) and Member(s) Regarding Volunteer No Longer in the Role | ||
| A.1.8.b | Process for Handling Allegations of Child Abuse or Neglect | ||
| A.1.9 | Use of Photographs of People | ||
| A.1.10 | Releasing Screened Volunteer Information | ||
| A.1.11 | Funding of 4-H Aides in Counties | ||
| A.1.12 | Guidelines for Volunteers and Staff Chaperones for Overnight 4-H Trips | ||
| A.1.13 | Raffles | ||
| A.1.14 | Hiring Judges for 4-H Shows | ||
| SECTION TWO: GUIDELINES FOR STAFF AND VOLUNTEERS | |||
| A.2.1 | 4-H Guidelines for Fair Exhibit Hall | ||
| A.2.2 | 4-H Technology Guidelines | ||
| PART B | ADDITIONAL VOLUNTEER POLICIES AND GUIDELINES | ||
| SECTION ONE: POLICIES FOR VOLUNTEERS | |||
| B.1.1 | UMCE's Volunteer Philosophy | ||
| B.1.2 | Volunteer Application Process | ||
| B.1.3 | Volunteer Development | ||
| B.1.4 | Volunteer Background Checks | ||
| B.1.5 | Volunteer Conflict Resolution | ||
| B.1.6 | Volunteer Termination | ||
| B.1.7 | Risk Management | ||
| B.1.8 | State Animal Science Committees | ||
| B.1.9 | Tax Exempt Status of 4-H Organizations | ||
| B.1.10 | Incorporating a 4-H Club | ||
| B.1.11 | Mailing Lists | ||
| B.1.12 | 4-H Fund Raising | ||
| B.1.13 | 4-H Name and Emblem Use | ||
| B.1.13.1 | 4-H Club Charter Requirements | ||
| B.1.13.2 | Procedures for Removing a 4-H Club Charter | ||
| B.1.13.3 | Combination University of Maine Cooperative Extension and 4-H Logo | ||
| B.1.14 | 4-H and Non-Discrimination | ||
| B.1.15 | 4-H Access, Equity and Opportunity | ||
| B.1.16 | Religion and 4-H Youth Development Programs | ||
| SECTION TWO: GUIDELINES FOR VOLUNTEERS | |||
| B.2.1 | Insurance for 4-H Events | ||
| B.2.2 | County Leaders' Organizations | ||
| B.2.3 | 4-H Financial Guidelines | ||
| B.2.4 | Contacting Other 4-H Groups | ||
| PART C | 4-H MEMBER POLICIES AND GUIDELINES | ||
| SECTION ONE: POLICIES FOR 4-H MEMBERS | |||
| C.1.1 | 4-H Membership Age | ||
| C.1.2 | Eligibility for Enrollment | ||
| C.1.2.1 | 4-H Independent Membership | ||
| C.1.3 | Enrollment in More Than One Club | ||
| C.1.4 | Code of Conduct | ||
| C.1.5 | 4-H Work Completion Criteria | ||
| C.1.6 | Project Records | ||
| C.1.7 | Regulations for 4-H Animal Shows at Maine Agricultural Fairs | ||
| C.1.8 | 4-H Leasing Rules | ||
| C.1.9 | Danish System of Judging | ||
| C.1.9.1 | Evaluation of 5-8 year old Activities | ||
| C.1.10 | Eastern States Exposition (ESE) | ||
| C.1.11 | 4-H Teen Council | ||
| C.1.12 | Maine's Major National 4-H Trips | ||
| National Conference | |||
| Citizenship Washington Focus | |||
| National Congress | |||
| C.1.13 | State 4-H Awards Interviews | ||
| C.1.14 | Maine 4-H Horse Program Helmet Policy | ||
| SECTION TWO: GUIDELINES FOR 4-H MEMBERS | |||
| C.2.1 | Guidelines for 4-H Animal Shows at Agricultural Fairs | ||
| C.2.2 | Guidelines for 4-H Exhibit Halls at Agricultural Fairs | ||
| PART D. | FREQUENTLY ASKED QUESTIONS | ||
| Liability | |||
| Discrimination | |||
| Member Issues | |||
| PART E. | FREQUENTLY USED FORMS | ||
| Frequently Used Forms: Includes the following forms: | |||
| Maine 4-H Cloverbud Activities Record and Instructions | |||
| Maine 4-H Project Record | |||
| Maine 4-H Project Record - Life Skills Accomplishment Form | |||
| Definitions to Help You Understand the Meaning of the Life Skills | |||
| Maine 4-H Portfolio | |||
| Sample 4-H Resume #1 | |||
| Sample 4-H Resume #2 | |||
| Fundraising Signs | |||
| Pine Tree State 4-H Foundation Grants and Scholarships | |||
| 4-H Scholarship Application Forms | |||
| Program Development Grants | |||
| Post-Secondary Education Scholarships | |||
| Group Travel Grants | |||
| Harold H. Brown International Travel Awards | |||
| Professional Development Grants (4-H staff only) | |||
| Youth Loan Program | |||
| PART F. | ATTACHMENTS | ||
| Maine 4-H Animal Science Committees Roles and Responsibilities | |||
| ASC Member | |||
| ASC Activity Coordinator | |||
| ASC Treasurer | |||
| ASC Staff Liaison | |||
| ASC State Coordinator | |||
| Letter Template A Letter to Volunteer Regarding Suspension Word PDF | |||
| Letter Template B Letter to Parent or Guardian and Members Regarding Volunteer Not Serving in the Role Word PDF | |||
| Letter Template C Letter to Volunteer Regarding Reinstatement Word PDF | |||
| Letter Template D Letter to Parent(s) or Guardian(s) and Member(s) Regarding Volunteer Continuing in the Role Word PDF | |||
| Letter Template E Letter to Volunteer Regarding Dismissal Word PDF | |||
| Letter Template F Letter to Parent(s) or Guardian(s) and Member(s) Regarding Volunteer No Longer in the Role Word PDF | |||
| Maine State 4-H Animal Science Committees Members Orientation Packet Word PDF | |||
| Maine 4-H Animal Science Committee Member Nomination & Re-nomination Form Word PDF | |||
| Maine 4-H Youth Development Program Behavioral Expectations | |||
| Maine 4-H Volunteer Standards of Behavior Word PDF | |||
| Photo Release Form Word PDF | |||
| 4-H Program Participation Permission, Agreements, and Health Form Word PDF | |||
| Maine 4-H Youth Development Volunteer Application Word PDF | |||
| Supplemental Application Form for Volunteer Positions Requiring SBI Checks | |||
| Letter Template for Declining an Application | |||
| Maine 4-H Teen Council By-Laws | |||
| Policies and Guidelines for National 4-H Competitive Events | |||
| Release and Assumption of Risk Form (with non-discrimination language) Word PDF | |||
| Release and Assumption of Risk Form (without non-discrimination language) Word PDF | |||
| Maine Certification of 4-H Clubs and Affiliated 4-H Organizations | |||
| University of Maine Cooperative Extension 4-H Youth Development Strategic Plan Word PDF | |||
| PART G. | 4-H YOUTH DEVELOPMENT LEADERSHIP STRUCTURE AND DECISION-MAKING PROCESS | ||
| Introduction | |||
| 4-H Leadership Team (PLT) | |||
| 4-H Policy team, subcommittee of 4-H "PLT" | |||
| Decision-Making Process | |||
| Procedure for amending the Policies and Procedures Manual | |||
| Communication Process | |||
| Individual Roles and Responsibilities | |||
| Program Teams | |||
| 2008 Update | |||
| PART H. | RELATED INTERNET LINKS | ||
| National 4-H Council | |||
| National Juried 4-H Curriculum | |||
| NIFA/USDA National 4-H Headquarters Web Site | |||
| Maine 4-H Volunteer Page | |||
| Pine Tree State 4-H Foundation | |||
| National 4-H Cooperative Curriculum System | |||
| County 4-H Web Pages | |||
| Maine 4-H Calendar of Events and Deadlines | |||
| National 4-H Headquarters Policies and Regulations Fact Sheets | |||
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