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Policies, Procedure and Guidelines - Table of Contents

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Part A.  Staff and Volunteer Policies and Guidelines

Part B.  Additional Volunteer Policies and Guidelines

Part C.  4-H Member Policies and Guidelines

Part D.  Frequently Asked Questions

Part E.  Frequently Used Forms

Part F.  Attachments

Part G.  4-H Youth Development Leadership Structure and Decision-Making Process

Part H.  Related Internet Links


PART A. STAFF AND VOLUNTEER POLICIES AND GUIDELINES
SECTION ONE: STAFF AND VOLUNTEER POLICIES
A.1.1 Mission and Vision of the University of Maine Cooperative Extension
A.1.1.a Mission, Vision and Core Principles of the Maine 4-H Youth Development Program
A.1.2 4-H Youth Development Program Philosophy
A.1.3 Teaching Competition and Cooperation Skills
A.1.4 The Learning and Teaching Relationship
A.1.5 Staff and Volunteer Liability
A.1.6 Behavioral Expectations
A.1.7 Standards of Behavior
A.1.8 Risk Management
A.1.8.a Process for Handling Allegations of Animal Abuse or Neglect
Template A Letter to Volunteer Regarding Suspension
Template B Letter to Parent or Guardian and Members Regarding Volunteer Not Serving in the Role.
Template C Letter to Volunteer Regarding Reinstatement
Template D Letter to Parent(s) or Guardian(s) and Member(s) Regarding Volunteer Continuing in the Role
Template E Letter to Volunteer Regarding Dismissal
Template F Letter to Parent(s) or Guardian(s) and Member(s) Regarding Volunteer No Longer in the Role
A.1.8.b Process for Handling Allegations of Child Abuse or Neglect
A.1.8.c Procedure for Handling Incidents of Youth-on-Youth Abuse
A.1.9 Use of Photographs of People
A.1.10 Releasing Screened Volunteer Information
A.1.11 Funding of 4-H Aides in Counties
A.1.12 Guidelines for Volunteers and Staff Chaperones for Overnight 4-H Trips
A.1.13 Raffles
A.1.14 Hiring Judges for 4-H Shows
SECTION TWO: STAFF AND VOLUNTEER GUIDELINES
A.2.1 4-H Guidelines for Fair Exhibit Hall
A.2.2 4-H Technology Guidelines
A.2.3 CEUs for 4-H Volunteer Training
PART B ADDITIONAL VOLUNTEER POLICIES AND GUIDELINES
SECTION ONE: ADDITIONAL VOLUNTEER POLICIES
B.1.1 University of Maine Cooperative Extension’s Volunteer Philosophy
B.1.2 Volunteer Application Process
B.1.3 Volunteer Development
B.1.4 Volunteer Background Checks
B.1.5 Volunteer Conflict Resolution
B.1.6 Volunteer Termination
B.1.7 Risk Management
B.1.7.a Animals and Liability
B.1.7.b Meetings in Homes
B.1.7.c Transportation
B.1.8 State Animal Science Committees
B.1.9 Tax Exempt Status of 4-H Organizations
B.1.10 Incorporating a 4-H Club
B.1.11 Mailing Lists
B.1.12 4-H Fund Raising
B.1.13 4-H Name and Emblem Use
B.1.13.a 4-H Club Charter Requirements
B.1.13.b Procedures for Removing a 4-H Club Charter
B.1.13.c Combination University of Maine Cooperative Extension and 4-H Logo
B.1.14 4-H and Non-Discrimination
B.1.15 4-H Access, Equity and Opportunity
B.1.16  Disbanding a 4-H Club
SECTION TWO: ADDITIONAL VOLUNTEER GUIDELINES
B.2.1 Insurance for 4-H Events
B.2.2 County Leaders’ Organizations
B.2.3 4-H Financial Guidelines
B.2.4 Contacting Other 4-H Groups
PART C 4-H MEMBER POLICIES AND GUIDELINES
SECTION ONE: 4-H MEMBER POLICIES
C.1.1 4-H Membership Age
C.1.2 Eligibility for Enrollment
C.1.2.a 4-H Independent Membership
C.1.3 Enrollment in More Than One Club
C.1.4 Code of Conduct
C.1.5 4-H Work Completion Criteria
C.1.6 Project Records
C.1.7 Regulations for 4-H Animal Shows at Maine Agricultural Fairs
C.1.8 4-H Leasing Rules
C.1.9 Danish System of Judging
C.1.9.a Evaluation of 5-8 year old Activities
C.1.10 Eastern States Exposition (ESE)
C.1.11 4-H Teen Council
C.1.12 Maine’s Major National 4-H Trips
National Conference
Citizenship Washington Focus
National Congress
C.1.13 State 4-H Awards Interviews
C.1.14 Maine 4-H Horse Program Helmet Policy
C.1.15 Electronic Applications for 4-H Trips and Events
C.1.16 4-H Shooting Sports Policies and Procedures
SECTION TWO: 4-H MEMBER GUIDELINES
C.2.1 Guidelines for 4-H Animal Shows at Agricultural Fairs
C.2.2 Guidelines for 4-H Exhibit Halls at Agricultural Fairs
SECTION THREE: 4-H CLOVERBUD POLICIES
C.3.1 Cloverbuds in Clubs
C.3.2 Cloverbud Activities
C.3.3 Cloverbuds and Fairs
C.3.4 Cloverbuds and Animals
C.3.4.a Cloverbuds and Animals – Participating in Public Activities
C.3.4.b Cloverbuds and Animals – Suggestions For Cloverbud Club Animal Activities
C.3.4.c Cloverbuds and And Animals – in Conclusion
PART D. FREQUENTLY ASKED QUESTIONS

 

PART E. FREQUENTLY USED FORMS

Frequently Used Forms include the following forms:

  • Maine 4-H Cloverbud Activities Record and Instructions
  • Maine 4-H Project Record
  • Maine 4-H Project Record – Life Skills Accomplishment Form
  • Life Skills Wheel Definitions
  • Maine 4-H Portfolio
  • Sample 4-H Resume #1
  • Sample 4-H Resume #2

 

PART F. ATTACHMENTS
  • Disbanding a 4-H Club
    • Intent to Disband a 4-H Club (Word | PDF)
    • 4-H Club Noncash Assets (Word | PDF)
    • Checklist for Disbanding a 4-H Club (Word | PDF)
    • Final 4-H Club Financial Report (Word | PDF)
  • Letter Template A Letter to Volunteer Regarding Suspension (Word | PDF)
  • Letter Template B Letter to Parent or Guardian and Members Regarding Volunteer Not Serving in the Role (Word | PDF)
  • Letter Template C Letter to Volunteer Regarding Reinstatement (Word | PDF)
  • Letter Template D Letter to Parent(s) or Guardian(s) and Member(s) Regarding Volunteer Continuing in the Role (Word | PDF)
  • Letter Template E Letter to Volunteer Regarding Dismissal (Word | PDF)
  • Letter Template F Letter to Parent(s) or Guardian(s) and Member(s) Regarding Volunteer No Longer in the Role (Word | PDF)
  • Maine 4-H Youth Development Volunteer Application (Word | PDF)
  • Supplemental Application Form for Volunteer Positions Requiring SBI Checks (PDF)
  • Maine 4-H Volunteer Enrollment Packet:
    • 4-H Volunteer Enrollment Form: Word | PDF
    • 4-H Program Participation Permission, Agreements, and Photo Release Form (Word | PDF)
    • Volunteer Standards of Behavior: PDF
    • Assurance of Non-Discrimination Statement Document: Word
      4-H volunteer re-enrollment packets contain the same items with the exception of the enrollment form. Re-enrollment forms are produced directly from the 4HOnline enrollment database.
  • Maine 4-H Member Enrollment Packet:

    • 4-H Member Enrollment Form: Word | PDF
    • 4-H Program Participation Permission, Agreements, and Photo Release Form (Word | PDF)
    • Maine 4-H Health Form (Word | PDF)
    • 4-H member re-enrollment packets contain the same items with the exception of the enrollment form. Re-enrollment forms are produced directly from the 4HOnline enrollment database.
  • Letter Template for Declining an Application
  • Maine 4-H Teen Council By-Laws
  • Policies and Guidelines for National 4-H Competitive Events
  • Release and Assumption of Risk Form (with non-discrimination language) (Word | PDF)
  • University of Maine Cooperative Extension 4-H Youth Development Strategic Plan (Word | PDF)

 

PART G. 4-H YOUTH DEVELOPMENT LEADERSHIP STRUCTURE AND DECISION-MAKING PROCESS

 

PART H. RELATED INTERNET LINKS

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