{"id":617,"date":"2010-08-24T13:44:15","date_gmt":"2010-08-24T17:44:15","guid":{"rendered":"https:\/\/extension.umaine.edu\/4h\/?page_id=617"},"modified":"2018-12-05T10:46:35","modified_gmt":"2018-12-05T15:46:35","slug":"policies-procedure-and-guidelines","status":"publish","type":"page","link":"https:\/\/extension.umaine.edu\/4h\/volunteers\/policies-procedure-and-guidelines\/","title":{"rendered":"Policies, Procedures, and Guidelines"},"content":{"rendered":"

Revised December 2018<\/em><\/p>\n\n\n\n
Go to the Table of Contents <\/span><\/a><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

INTRODUCTION<\/h3>\n

Audience<\/strong><\/h4>\n

The Maine 4-H Policies, Procedures and Guidelines Manual is an electronic compilation of information relevant to the Maine 4-H program.\u00a0 It is intended primarily for three audiences:<\/p>\n

    \n
  • 4-H members<\/li>\n
  • 4-H volunteers<\/li>\n
  • 4-H Youth Development staff<\/li>\n<\/ul>\n

    Format<\/strong><\/h4>\n

    This online manual is designed to be viewed from a computer or mobile device; it contains links to internal and external resources and is continually updated. We advise against printing out the entire manual\/ print only specific sections as needed.\u00a0 Note that links will be lost in a printed copy.\u00a0 In addition, there is a possibility that printed copies may not be current for long.<\/p>\n

    Procedure for Amending the Manual<\/strong><\/h4>\n
      \n
    • Any 4-H staff, volunteer, or youth may propose amendments to the Policies, Procedures and Guidelines manual.<\/li>\n
    • 4-H volunteers and youth may give a proposed amendment to county staff who would then work with the state 4-H Program Leader (4-H Program Administrator) to determine the best process to move forward.<\/li>\n
    • If 4-H Staff wants to propose a change they should connect with other staff around the state and the state 4-H Program Leader (4-H PA) to determine the best process to move forward.<\/li>\n
    • The state 4-H Program Leader (4-H PA) will serve as a point of final approval and accountability on all 4-H Youth Development policies and procedures and will consult with the Cooperative Extension Dean, Extension Leadership Team (ELT) and other university departments as needed (ie University Legal Counsel, Risk Management, HR, etc.). The 4-H Program Leader will send any proposed amendment that changes staff practices to the whole 4-H PLT for input and approval when appropriate.<\/li>\n
    • The state 4-H Program Leader (4-H PA) ensures that approved amendments are integrated into the web-based manual with assistance from other 4-H staff. All approved amendments include a date of revision and staff will be notified via email when revisions are made.<\/li>\n
    • Staff will keep the 4-H community informed of changes.<\/li>\n<\/ul>\n

      Policies, Procedures, and Guidelines<\/strong><\/h4>\n

      The manual makes a distinction between \u201cpolicies,\u201d\u00a0 \u201cprocedures,\u201d and \u201cguidelines\u201d by putting them in separate sections.\u00a0 For the purposes of this manual:<\/p>\n

        \n
      • Policies are firm practices that must be followed by Maine 4-H members, volunteers, and staff.<\/li>\n
      • Procedures are descriptions of how policies and guidelines are implemented.<\/li>\n
      • Guidelines are helpful suggestions for behavior.\u00a0 Discretion is left to the audiences as to whether or how they follow guidelines.<\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"

        Revised December 2018 INTRODUCTION Audience The Maine 4-H Policies, Procedures and Guidelines Manual is an electronic compilation of information relevant to the Maine 4-H program.\u00a0 It is intended primarily for three audiences: 4-H members 4-H volunteers 4-H Youth Development staff Format This online manual is designed to be viewed from a computer or mobile device; […]<\/p>\n","protected":false},"author":111,"featured_media":0,"parent":6,"menu_order":3,"comment_status":"closed","ping_status":"closed","template":"templates\/page-withsidebar.php","meta":{"_kad_blocks_custom_css":"","_kad_blocks_head_custom_js":"","_kad_blocks_body_custom_js":"","_kad_blocks_footer_custom_js":"","_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"footnotes":""},"class_list":["post-617","page","type-page","status-publish","hentry"],"yoast_head":"\nPolicies, Procedures, and Guidelines - Cooperative Extension: 4-H - University of Maine Cooperative Extension<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/extension.umaine.edu\/4h\/volunteers\/policies-procedure-and-guidelines\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Policies, Procedures, and Guidelines - Cooperative Extension: 4-H - University of Maine Cooperative Extension\" \/>\n<meta property=\"og:description\" content=\"Revised December 2018 INTRODUCTION Audience The Maine 4-H Policies, Procedures and Guidelines Manual is an electronic compilation of information relevant to the Maine 4-H program.\u00a0 It is intended primarily for three audiences: 4-H members 4-H volunteers 4-H Youth Development staff Format This online manual is designed to be viewed from a computer or mobile device; […]\" \/>\n<meta property=\"og:url\" content=\"https:\/\/extension.umaine.edu\/4h\/volunteers\/policies-procedure-and-guidelines\/\" \/>\n<meta property=\"og:site_name\" content=\"Cooperative Extension: 4-H\" \/>\n<meta property=\"article:modified_time\" content=\"2018-12-05T15:46:35+00:00\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data1\" content=\"2 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\/\/extension.umaine.edu\/4h\/volunteers\/policies-procedure-and-guidelines\/\",\"url\":\"https:\/\/extension.umaine.edu\/4h\/volunteers\/policies-procedure-and-guidelines\/\",\"name\":\"Policies, Procedures, and Guidelines - Cooperative Extension: 4-H - University of Maine Cooperative Extension\",\"isPartOf\":{\"@id\":\"https:\/\/extension.umaine.edu\/4h\/#website\"},\"datePublished\":\"2010-08-24T17:44:15+00:00\",\"dateModified\":\"2018-12-05T15:46:35+00:00\",\"breadcrumb\":{\"@id\":\"https:\/\/extension.umaine.edu\/4h\/volunteers\/policies-procedure-and-guidelines\/#breadcrumb\"},\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"ReadAction\",\"target\":[\"https:\/\/extension.umaine.edu\/4h\/volunteers\/policies-procedure-and-guidelines\/\"]}]},{\"@type\":\"BreadcrumbList\",\"@id\":\"https:\/\/extension.umaine.edu\/4h\/volunteers\/policies-procedure-and-guidelines\/#breadcrumb\",\"itemListElement\":[{\"@type\":\"ListItem\",\"position\":1,\"name\":\"Home\",\"item\":\"https:\/\/extension.umaine.edu\/4h\/\"},{\"@type\":\"ListItem\",\"position\":2,\"name\":\"Volunteers\",\"item\":\"https:\/\/extension.umaine.edu\/4h\/volunteers\/\"},{\"@type\":\"ListItem\",\"position\":3,\"name\":\"Policies, Procedures, and Guidelines\"}]},{\"@type\":\"WebSite\",\"@id\":\"https:\/\/extension.umaine.edu\/4h\/#website\",\"url\":\"https:\/\/extension.umaine.edu\/4h\/\",\"name\":\"Cooperative Extension: 4-H\",\"description\":\"Information you can use. 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