{"id":807,"date":"2010-08-30T10:21:13","date_gmt":"2010-08-30T14:21:13","guid":{"rendered":"https:\/\/extension.umaine.edu\/4h\/?page_id=807"},"modified":"2018-11-29T12:00:16","modified_gmt":"2018-11-29T17:00:16","slug":"event-planning-reminders","status":"publish","type":"page","link":"https:\/\/extension.umaine.edu\/4h\/volunteers\/policies-procedure-and-guidelines\/table-of-contents\/low-risk-program-management-practices\/event-planning-reminders\/","title":{"rendered":"Event Planning Reminders"},"content":{"rendered":"<p><strong>Things to think about when planning an event\/program:<\/strong><\/p>\n<ul>\n<li>&#8220;What information should be shared with the parent\/guardian regarding the activity?&#8221;<\/li>\n<li>General description of the activities to be conducted as part of the event&#8230;.<\/li>\n<li>Schedule of the program\/activity&#8230;.<\/li>\n<li>Description of the facilities&#8230;.<\/li>\n<li>Type of overnight accommodations&#8230;.<\/li>\n<li>Emergency contact information&#8230;.<\/li>\n<li>First aid\/medical care available&#8230;.<\/li>\n<li>Addressing special needs of participants&#8230;.<\/li>\n<li>How are transportation issues handled&#8230;.<\/li>\n<li>Type and extent of supervision (day and\/or night)&#8230;.<\/li>\n<li>Training\/education of those responsible for the program&#8230;.<\/li>\n<li>Expectations of participants and what could happen as a result of not fulfilling expectations&#8230;.<\/li>\n<li>Identify and manage potential risks. If the risk is what you might consider to be higher than normal, you may wish to have participants sign an Assumption of Risk Form (<a href=\"https:\/\/extension.umaine.edu\/4h\/wp-content\/uploads\/sites\/38\/2015\/01\/risk-access.doc\">Word<\/a> | <a href=\"https:\/\/extension.umaine.edu\/4h\/wp-content\/uploads\/sites\/38\/2015\/01\/risk-access.pdf\">PDF<\/a>).<\/li>\n<li>&#8220;How will information be communicated to participants and parents\/guardians?&#8221;<\/li>\n<\/ul>\n<p><strong>Consider the following:<\/strong><\/p>\n<ul>\n<li>Informational Letter<\/li>\n<li>Parent\/Guardian Orientation<\/li>\n<li>Permission Slip with Health Information<\/li>\n<li>Informed Consent Form<\/li>\n<li>Assumption of Risk Form (<a href=\"https:\/\/extension.umaine.edu\/4h\/wp-content\/uploads\/sites\/38\/2015\/01\/risk-access.doc\">Word<\/a> | <a href=\"https:\/\/extension.umaine.edu\/4h\/wp-content\/uploads\/sites\/38\/2015\/01\/risk-access.pdf\">PDF<\/a>)<\/li>\n<li>Other<\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>Things to think about when planning an event\/program: &#8220;What information should be shared with the parent\/guardian regarding the activity?&#8221; General description of the activities to be conducted as part of the event&#8230;. Schedule of the program\/activity&#8230;. Description of the facilities&#8230;. Type of overnight accommodations&#8230;. Emergency contact information&#8230;. First aid\/medical care available&#8230;. Addressing special needs of [&hellip;]<\/p>\n","protected":false},"author":111,"featured_media":0,"parent":766,"menu_order":15,"comment_status":"closed","ping_status":"closed","template":"templates\/page-withsidebar.php","meta":{"_kad_blocks_custom_css":"","_kad_blocks_head_custom_js":"","_kad_blocks_body_custom_js":"","_kad_blocks_footer_custom_js":"","_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"footnotes":""},"class_list":["post-807","page","type-page","status-publish","hentry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v26.9 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Event Planning Reminders - Cooperative Extension: 4-H - University of Maine Cooperative Extension<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/extension.umaine.edu\/4h\/volunteers\/policies-procedure-and-guidelines\/table-of-contents\/low-risk-program-management-practices\/event-planning-reminders\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Event Planning Reminders - Cooperative Extension: 4-H - University of Maine Cooperative Extension\" \/>\n<meta property=\"og:description\" content=\"Things to think about when planning an event\/program: &#8220;What information should be shared with the parent\/guardian regarding the activity?&#8221; General description of the activities to be conducted as part of the event&#8230;. Schedule of the program\/activity&#8230;. Description of the facilities&#8230;. Type of overnight accommodations&#8230;. Emergency contact information&#8230;. First aid\/medical care available&#8230;. Addressing special needs of [&hellip;]\" \/>\n<meta property=\"og:url\" content=\"https:\/\/extension.umaine.edu\/4h\/volunteers\/policies-procedure-and-guidelines\/table-of-contents\/low-risk-program-management-practices\/event-planning-reminders\/\" \/>\n<meta property=\"og:site_name\" content=\"Cooperative Extension: 4-H\" \/>\n<meta property=\"article:modified_time\" content=\"2018-11-29T17:00:16+00:00\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data1\" content=\"1 minute\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\/\/extension.umaine.edu\/4h\/volunteers\/policies-procedure-and-guidelines\/table-of-contents\/low-risk-program-management-practices\/event-planning-reminders\/\",\"url\":\"https:\/\/extension.umaine.edu\/4h\/volunteers\/policies-procedure-and-guidelines\/table-of-contents\/low-risk-program-management-practices\/event-planning-reminders\/\",\"name\":\"Event Planning Reminders - Cooperative Extension: 4-H - University of Maine Cooperative Extension\",\"isPartOf\":{\"@id\":\"https:\/\/extension.umaine.edu\/4h\/#website\"},\"datePublished\":\"2010-08-30T14:21:13+00:00\",\"dateModified\":\"2018-11-29T17:00:16+00:00\",\"breadcrumb\":{\"@id\":\"https:\/\/extension.umaine.edu\/4h\/volunteers\/policies-procedure-and-guidelines\/table-of-contents\/low-risk-program-management-practices\/event-planning-reminders\/#breadcrumb\"},\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"ReadAction\",\"target\":[\"https:\/\/extension.umaine.edu\/4h\/volunteers\/policies-procedure-and-guidelines\/table-of-contents\/low-risk-program-management-practices\/event-planning-reminders\/\"]}]},{\"@type\":\"BreadcrumbList\",\"@id\":\"https:\/\/extension.umaine.edu\/4h\/volunteers\/policies-procedure-and-guidelines\/table-of-contents\/low-risk-program-management-practices\/event-planning-reminders\/#breadcrumb\",\"itemListElement\":[{\"@type\":\"ListItem\",\"position\":1,\"name\":\"Home\",\"item\":\"https:\/\/extension.umaine.edu\/4h\/\"},{\"@type\":\"ListItem\",\"position\":2,\"name\":\"Volunteers\",\"item\":\"https:\/\/extension.umaine.edu\/4h\/volunteers\/\"},{\"@type\":\"ListItem\",\"position\":3,\"name\":\"Policies, Procedures, and Guidelines\",\"item\":\"https:\/\/extension.umaine.edu\/4h\/volunteers\/policies-procedure-and-guidelines\/\"},{\"@type\":\"ListItem\",\"position\":4,\"name\":\"Policies, Procedures, and Guidelines Table of Contents\",\"item\":\"https:\/\/extension.umaine.edu\/4h\/volunteers\/policies-procedure-and-guidelines\/table-of-contents\/\"},{\"@type\":\"ListItem\",\"position\":5,\"name\":\"Low-Risk Program Management Practices\",\"item\":\"https:\/\/extension.umaine.edu\/4h\/volunteers\/policies-procedure-and-guidelines\/table-of-contents\/low-risk-program-management-practices\/\"},{\"@type\":\"ListItem\",\"position\":6,\"name\":\"Event Planning Reminders\"}]},{\"@type\":\"WebSite\",\"@id\":\"https:\/\/extension.umaine.edu\/4h\/#website\",\"url\":\"https:\/\/extension.umaine.edu\/4h\/\",\"name\":\"Cooperative Extension: 4-H\",\"description\":\"Information you can use. Research you can trust.\",\"potentialAction\":[{\"@type\":\"SearchAction\",\"target\":{\"@type\":\"EntryPoint\",\"urlTemplate\":\"https:\/\/extension.umaine.edu\/4h\/?s={search_term_string}\"},\"query-input\":{\"@type\":\"PropertyValueSpecification\",\"valueRequired\":true,\"valueName\":\"search_term_string\"}}],\"inLanguage\":\"en-US\"}]}<\/script>\n<!-- \/ Yoast SEO plugin. -->","yoast_head_json":{"title":"Event Planning Reminders - Cooperative Extension: 4-H - University of Maine Cooperative Extension","robots":{"index":"index","follow":"follow","max-snippet":"max-snippet:-1","max-image-preview":"max-image-preview:large","max-video-preview":"max-video-preview:-1"},"canonical":"https:\/\/extension.umaine.edu\/4h\/volunteers\/policies-procedure-and-guidelines\/table-of-contents\/low-risk-program-management-practices\/event-planning-reminders\/","og_locale":"en_US","og_type":"article","og_title":"Event Planning Reminders - Cooperative Extension: 4-H - University of Maine Cooperative Extension","og_description":"Things to think about when planning an event\/program: &#8220;What information should be shared with the parent\/guardian regarding the activity?&#8221; General description of the activities to be conducted as part of the event&#8230;. Schedule of the program\/activity&#8230;. Description of the facilities&#8230;. Type of overnight accommodations&#8230;. Emergency contact information&#8230;. First aid\/medical care available&#8230;. Addressing special needs of [&hellip;]","og_url":"https:\/\/extension.umaine.edu\/4h\/volunteers\/policies-procedure-and-guidelines\/table-of-contents\/low-risk-program-management-practices\/event-planning-reminders\/","og_site_name":"Cooperative Extension: 4-H","article_modified_time":"2018-11-29T17:00:16+00:00","twitter_card":"summary_large_image","twitter_misc":{"Est. reading time":"1 minute"},"schema":{"@context":"https:\/\/schema.org","@graph":[{"@type":"WebPage","@id":"https:\/\/extension.umaine.edu\/4h\/volunteers\/policies-procedure-and-guidelines\/table-of-contents\/low-risk-program-management-practices\/event-planning-reminders\/","url":"https:\/\/extension.umaine.edu\/4h\/volunteers\/policies-procedure-and-guidelines\/table-of-contents\/low-risk-program-management-practices\/event-planning-reminders\/","name":"Event Planning Reminders - Cooperative Extension: 4-H - University of Maine Cooperative Extension","isPartOf":{"@id":"https:\/\/extension.umaine.edu\/4h\/#website"},"datePublished":"2010-08-30T14:21:13+00:00","dateModified":"2018-11-29T17:00:16+00:00","breadcrumb":{"@id":"https:\/\/extension.umaine.edu\/4h\/volunteers\/policies-procedure-and-guidelines\/table-of-contents\/low-risk-program-management-practices\/event-planning-reminders\/#breadcrumb"},"inLanguage":"en-US","potentialAction":[{"@type":"ReadAction","target":["https:\/\/extension.umaine.edu\/4h\/volunteers\/policies-procedure-and-guidelines\/table-of-contents\/low-risk-program-management-practices\/event-planning-reminders\/"]}]},{"@type":"BreadcrumbList","@id":"https:\/\/extension.umaine.edu\/4h\/volunteers\/policies-procedure-and-guidelines\/table-of-contents\/low-risk-program-management-practices\/event-planning-reminders\/#breadcrumb","itemListElement":[{"@type":"ListItem","position":1,"name":"Home","item":"https:\/\/extension.umaine.edu\/4h\/"},{"@type":"ListItem","position":2,"name":"Volunteers","item":"https:\/\/extension.umaine.edu\/4h\/volunteers\/"},{"@type":"ListItem","position":3,"name":"Policies, Procedures, and Guidelines","item":"https:\/\/extension.umaine.edu\/4h\/volunteers\/policies-procedure-and-guidelines\/"},{"@type":"ListItem","position":4,"name":"Policies, Procedures, and Guidelines Table of Contents","item":"https:\/\/extension.umaine.edu\/4h\/volunteers\/policies-procedure-and-guidelines\/table-of-contents\/"},{"@type":"ListItem","position":5,"name":"Low-Risk Program Management Practices","item":"https:\/\/extension.umaine.edu\/4h\/volunteers\/policies-procedure-and-guidelines\/table-of-contents\/low-risk-program-management-practices\/"},{"@type":"ListItem","position":6,"name":"Event Planning Reminders"}]},{"@type":"WebSite","@id":"https:\/\/extension.umaine.edu\/4h\/#website","url":"https:\/\/extension.umaine.edu\/4h\/","name":"Cooperative Extension: 4-H","description":"Information you can use. Research you can trust.","potentialAction":[{"@type":"SearchAction","target":{"@type":"EntryPoint","urlTemplate":"https:\/\/extension.umaine.edu\/4h\/?s={search_term_string}"},"query-input":{"@type":"PropertyValueSpecification","valueRequired":true,"valueName":"search_term_string"}}],"inLanguage":"en-US"}]}},"taxonomy_info":[],"featured_image_src_large":false,"author_info":{"display_name":"","author_link":"https:\/\/extension.umaine.edu\/4h\/author\/"},"comment_info":"","_links":{"self":[{"href":"https:\/\/extension.umaine.edu\/4h\/wp-json\/wp\/v2\/pages\/807","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/extension.umaine.edu\/4h\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/extension.umaine.edu\/4h\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/extension.umaine.edu\/4h\/wp-json\/wp\/v2\/users\/111"}],"replies":[{"embeddable":true,"href":"https:\/\/extension.umaine.edu\/4h\/wp-json\/wp\/v2\/comments?post=807"}],"version-history":[{"count":2,"href":"https:\/\/extension.umaine.edu\/4h\/wp-json\/wp\/v2\/pages\/807\/revisions"}],"predecessor-version":[{"id":12406,"href":"https:\/\/extension.umaine.edu\/4h\/wp-json\/wp\/v2\/pages\/807\/revisions\/12406"}],"up":[{"embeddable":true,"href":"https:\/\/extension.umaine.edu\/4h\/wp-json\/wp\/v2\/pages\/766"}],"wp:attachment":[{"href":"https:\/\/extension.umaine.edu\/4h\/wp-json\/wp\/v2\/media?parent=807"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}