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4-H Forms, Applications, and Registrations - Cumberland Fair 4-H Information

4-H Member Information Packet The 2017 Cumberland Fair will take place Sunday September 24th to Saturday September 30th. This is an opportunity to demonstrate what you have learned in 4-H during the year. The information in this packet/page will help you to prepare your projects, enter them, and plan for your Cumberland Fair experience.

WORKDAY PLANNED: 8/17/17 There will be a “Work Day/Evening” Thursday, August 17th  from 5:00 P.M. to 6:30 P.M. for 4-H’ers, leaders, parents, grandparents, and friends at the fairgrounds. Pizza and drinks will be provided from 6:30 pm- 7:00 pm for all those who come and help. Please bring a dessert to share with everyone. The hall always needs a good cleaning before the fair.

Information for Entering the 4-H Exhibit Hall

  • Review the 2017 4-H Section of Cumberland Fairbook
  • The complete 2017 Cumberland Fairbook can be found here at the bottom of the home page
  • Review the exhibit and show rules for your project area
  • Note the day and time you need to be at the fair
  • Tell your 4-H leader what you will enter in the Exhibit Hall by September 8th.
  • REMINDER: Only one entry per project area. You or your leader can register your projects for the Exhibit Hall. The 2017 Cumberland Fair 4-H Exhibit Hall Entry must be filled out by September 8, 2017. Club Exhibits must be entered as well!
  • You will need to complete a Life Skills Wheel and Exhibit/Judging Card for each entry, please contact the office 207-781-6099 or ask your leader for Life Skills Wheels and/or Judging cards:

Life Skills Wheel Card It is important that you complete a Life Skills Wheel for each project. This information is a great way to let us know what you learned this year doing your project and we report all of this information to the state. Please remember there are two sides to the Life Skills Wheel. If you have questions about filling out the life skills wheel, please give the office a call. It is fine to ask your parents/adviser/leaders for help.

Exhibit/Judging Cards – Please fill out the entire judging card for each project. Make sure Unit Level is indicated, as well as number of years in project. You will need to have a judging card and Life Skills Wheel for each project exhibited at the fair. If you need additional judging cards and Life Skills Wheels, please contact your leader, call the office, 207-781-6099 or 1-800-287-1471, or email

Club Exhibit- Please fill out an online entry form for your club exhibit as well. Club Exhibits should illustrate some phase of 4-H Club work.  A Club Exhibit provides a club the opportunity to display as a total unit.  Clubs are responsible for all pieces of their display, including the table. Here are some tips to help you create a great club display. Please note, it was decided by the 4-H Exhibit Hall Committee and Leader’s Association to change guideline number 1 in the Cumberland Fairbook under the Club Exhibit Section to read: “1. Exhibit Theme – Does exhibit express one idea and help explain 4-H to the public? Is it educational?”

Judging Day-

1. Exhibits should be brought to the 4-H Hall between 9:00 a.m. and 12:00 noon, Saturday, September 23rd.
2. If you are age 13 or older and are exhibiting in the 4-H Hall only (no livestock at the fair) please see Sara Conant at project drop off time for your fairpass. Leaders may pick up a pass for themselves and their exhibiting members at that time as well.
3. Judges orientation begins at 12:15 p.m. Only judges will be allowed in the hall at that time until judging is complete.
4. Volunteers are needed at 9:00 a.m. to help check-in projects as they arrive and volunteers are needed at 3:00 p.m. to arrange the hall after judging. If you are interested in helping out please email or call Sara at 207-781-6099.
Note: If your display is larger than a tri-fold display board (36” x 48”), please contact the Extension Office by September 8th.

Information for Entering 4-H Livestock and Small Animals

  • Make sure you meet the age requirements for showing your animal. Large animals (sheep, swine, beef, horse, dairy goats, dogs, steer, and dairy cattle) can be shown by 4-H’ers who are at least 9 years old as of January 1st. Rabbits and poultry may be exhibited by 5-8 year olds in a non-competitive activity.
  • Complete your 20174-H Livestock Entry and mail it directly to: Mark Cooper, Superintendent, 81 Chute Road, Windham, ME 04062 by September 1st. No Late Livestock Entry Forms will be accepted. Swine and Market Hogs must show proof of Brucellosis and Pseudorabies test. Health forms must be submitted with entry form. Extra entry forms can be obtained on-line, from your 4-H Leader, or the Extension office.
  • Please remember to have your Animal Approval forms with you at the fair.
  • Submit your Maine Association of Livestock Exhibitors (MALE) form and bring proof of insurance to the fair. The Farmers’ Club, who oversees the Cumberland Fair, requires all 4-H livestock members to join the Maine Association of Livestock Exhibitors (MALE) except poultry and rabbits. By joining this association, you will have the minimum insurance requirement ($300,000) that the Farmers Club requires of all livestock exhibitors at the Cumberland Fair. Members showing dog, poultry and/or rabbits do not need proof of insurance.
  • Complete any necessary vaccinations, including rabies. It is strongly recommended that all animals be currently vaccinated.
  • Include a copy of your Coggins test, EHV (rhinopneumonitis) and equine influenza vaccinations if you are a Horse member. All horses entering the facilities must be vaccinated for EHV (rhinopneumonitis) and equine influenza within the calender year. Proof of vaccination should be listed on the Certificate of Veterinary Inspection (required for all horses entering the State of Maine) or on a certificate of vaccination signed by the owner’s practicing veterinarian. Entries need to be returned by September 1st to Mark Cooper, Superintendent, 81 Chute Road, Windham, Maine 04062. All horse show participants will also need the certificate of insurance listed above.

4-H Rabbit Show- Monday, September 25, 6:00 P.M.
Cumberland Fair 4‐H Rabbit Showmanship Rules & Scorecard 2017

4-H Livestock Auction – Wednesday September 27, Refreshments at 3:30 P.M. and Live Auction at 4:00 P.M. Baby Beef—Market Hog—Market Lamb. For more information visit the Cumberland County 4-H Livestock Auction Page.

4-H Dog Show – Friday September 29, 3:30 P.M – note incorrect fairbook time, 3:30 P.M. is the start of the show, participants should arrive by 3:15 P.M. This show is open to all Maine 4-H members between the ages of 9 and 18, enrolled in the 4-H Dog Project as of April 1st  regardless of prior show experience. Showmanship (Novice through Advanced) and Obedience (Pre-Novice though Graduate Novice) are the primary award winning classes. All classes are judged using the Danish System and all award winning classes come with a ribbon and premium. To participate you need to pre-register with Sara Conant using the form below and email to or
Cumberland Fair 4-H Dog Show Guidelines & Entry Form 2017

Calf Scramble – Saturday, September 30, at 9:30 A.M. Participant must be a Cumberland County 4-H member between the ages of 12 –18 as of January 1 of the current year. Young people planning to leave the area for post high school education are urged not to enter the scramble. For more participant qualifications and information please review the 2017 Scramble Calf Rules & Entry Form

4-H Horse Show- Saturday, September 30, 8:30 A.M.
2017 Cumberland Fair 4-H Horse Entry, Rules, and Class list
Helmet Waiver

4-H Poultry: Saturday, September 30, 9:00 A.M..
2017 4-H Poultry Show Information
2017 4-H Poultry Show Entry

Additional Fair Information

Information for Parade Floats – Now on Sunday!
a. Review the Parade information in the on page 47 of the Cumberland Fairbook. Floats must be on the grounds and ready for judging at 10:00 A.M. SUNDAY September 24th. This year’s theme is Healthy, Homegrown, and Handmade.
b.Please fill out either the online Parade Entry Form or this PDF version of the Parade Entry Form and create a short, TYPED, commentary for your float, and mail to: Deborah Dugas – Parade Director, 312 Main St., Cumberland ME 04021 This form must be received by September 5th, 2017.
c. Please indicate on the parade entry form that it is a 4-H float.

Important Fair Pass Information- Your member and leader passes will NOT get you into the fair
Anyone 12 and under is admitted free and will not need to show a pass to get into the fair. If you are age 13 through 18 as of January 1, and are entering exhibits at the fair you will be using passes provided by the fair. 4-H members and leaders with livestock entries should visit the livestock superintendent’s office on Saturday September 23rd for gate passes. 4-H members and leaders with projects in the 4-H Exhibit Hall should see Sara Conant on Saturday September 23rd in the 4-H Exhibit Hall 9:00 – 12:00 or can call or email Sara in the two weeks prior to the fair to arrange for pick up in the office or mailing of passes. 4-H Dog Show participants will have their passes mailed to them. 4-H Horse Show participants can pick up passes at the Horse Show Booth at the Riding Arena upon arrival.

Club Start-Up Packets for the new 4-H year will be available for leaders to pick up at the 4-H Exhibit Hall starting Saturday, September 23rd from 9:00 A.M. – 12:00 P.M. They may also be picked up at the 4-H Exhibit Hall daily until Sunday October 1st at 11:00 A.M.

Update your 4-H Project Records for each project area that you enter. Your leader may ask to view them before you show.

Sign-up to help at the fair and encourage parents, grandparents, and friends to volunteer too! Senior 4-H members and adults are encouraged to help in the 4-H kitchen and raffle pig booth during fair week. Please contact Nicole Foster 207-615-7558 or if you would like to volunteer.

To register for a campsite, fill out the online Cumberland Fair Camping Form or fill out and mail this PDF version Cumberland Fair Camping Form if you plan on staying overnight at the fairgrounds.

Premium checks Livestock members must check with the Cumberland Fair Livestock Superintendent/office regarding picking up their premium checks. Club leaders may pick up their exhibit hall premium checks from Wendy Almeida, Exhibit Hall Chair, Sunday October 1st, from 9:00 A.M. to 11:00 A.M.

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