{"id":12304,"date":"2020-04-08T08:24:08","date_gmt":"2020-04-08T12:24:08","guid":{"rendered":"https:\/\/extension.umaine.edu\/plugged-in\/?page_id=12304"},"modified":"2025-06-23T10:59:36","modified_gmt":"2025-06-23T14:59:36","slug":"tips-for-hosting","status":"publish","type":"page","link":"https:\/\/extension.umaine.edu\/plugged-in\/program-volunteer-resources\/4h\/go-virtual\/tips-for-hosting\/","title":{"rendered":"Tips for Hosting a Virtual 4-H Club Meeting"},"content":{"rendered":"<style>.kb-row-layout-id12304_d3cd99-e4 > .kt-row-column-wrap{align-content:start;}:where(.kb-row-layout-id12304_d3cd99-e4 > .kt-row-column-wrap) > .wp-block-kadence-column{justify-content:start;}.kb-row-layout-id12304_d3cd99-e4 > .kt-row-column-wrap{column-gap:var(--global-kb-gap-md, 2rem);row-gap:var(--global-kb-gap-md, 2rem);padding-top:var(--global-kb-spacing-sm, 1.5rem);padding-bottom:var(--global-kb-spacing-sm, 1.5rem);grid-template-columns:minmax(0, 2fr) minmax(0, 1fr);}.kb-row-layout-id12304_d3cd99-e4 > .kt-row-layout-overlay{opacity:0.30;}@media all and (max-width: 1024px){.kb-row-layout-id12304_d3cd99-e4 > .kt-row-column-wrap{grid-template-columns:minmax(0, 2fr) minmax(0, 1fr);}}@media all and (max-width: 767px){.kb-row-layout-id12304_d3cd99-e4 > .kt-row-column-wrap{grid-template-columns:minmax(0, 1fr);}}<\/style><div class=\"kb-row-layout-wrap kb-row-layout-id12304_d3cd99-e4 alignnone wp-block-kadence-rowlayout\"><div class=\"kt-row-column-wrap kt-has-2-columns kt-row-layout-left-golden kt-tab-layout-inherit kt-mobile-layout-row kt-row-valign-top\">\n<style>.kadence-column12304_19af6d-d9 > .kt-inside-inner-col,.kadence-column12304_19af6d-d9 > .kt-inside-inner-col:before{border-top-left-radius:0px;border-top-right-radius:0px;border-bottom-right-radius:0px;border-bottom-left-radius:0px;}.kadence-column12304_19af6d-d9 > .kt-inside-inner-col{column-gap:var(--global-kb-gap-sm, 1rem);}.kadence-column12304_19af6d-d9 > .kt-inside-inner-col{flex-direction:column;}.kadence-column12304_19af6d-d9 > .kt-inside-inner-col > .aligncenter{width:100%;}.kadence-column12304_19af6d-d9 > .kt-inside-inner-col:before{opacity:0.3;}.kadence-column12304_19af6d-d9{position:relative;}@media all and (max-width: 1024px){.kadence-column12304_19af6d-d9 > .kt-inside-inner-col{flex-direction:column;justify-content:center;}}@media all and (max-width: 767px){.kadence-column12304_19af6d-d9 > .kt-inside-inner-col{flex-direction:column;justify-content:center;}}<\/style>\n<div class=\"wp-block-kadence-column kadence-column12304_19af6d-d9\"><div class=\"kt-inside-inner-col\">\n<p><strong>Download this tip sheet:<\/strong> <em><a href=\"https:\/\/extension.umaine.edu\/plugged-in\/wp-content\/uploads\/sites\/54\/2020\/04\/Tips-For-Hosting-A-Virtual-Meeting-1.pdf\">Tips for Hosting a Virtual 4-H Club Meeting (PDF)<\/a><\/em><\/p>\n<p>Setting up and <strong><a href=\"https:\/\/extension.umaine.edu\/plugged-in\/program-volunteer-resources\/4h\/go-virtual\/#intro-video\">hosting a virtual 4-H club meeting<\/a><\/strong> might feel a bit overwhelming. But by following these tips you can create an opportunity to help 4-H members in your club continue to feel a sense of belonging when face-to-face meetings might not be an option.<\/p>\n<p><strong>Become familiar with Zoom.<\/strong> The video tutorial on this page provides a quick overview.<\/p>\n<\/div><\/div>\n\n\n<style>.kadence-column12304_6db8b4-64 > .kt-inside-inner-col,.kadence-column12304_6db8b4-64 > .kt-inside-inner-col:before{border-top-left-radius:0px;border-top-right-radius:0px;border-bottom-right-radius:0px;border-bottom-left-radius:0px;}.kadence-column12304_6db8b4-64 > .kt-inside-inner-col{column-gap:var(--global-kb-gap-sm, 1rem);}.kadence-column12304_6db8b4-64 > .kt-inside-inner-col{flex-direction:column;}.kadence-column12304_6db8b4-64 > .kt-inside-inner-col > .aligncenter{width:100%;}.kadence-column12304_6db8b4-64 > .kt-inside-inner-col:before{opacity:0.3;}.kadence-column12304_6db8b4-64{position:relative;}@media all and (max-width: 1024px){.kadence-column12304_6db8b4-64 > .kt-inside-inner-col{flex-direction:column;justify-content:center;}}@media all and (max-width: 767px){.kadence-column12304_6db8b4-64 > .kt-inside-inner-col{flex-direction:column;justify-content:center;}}<\/style>\n<div class=\"wp-block-kadence-column kadence-column12304_6db8b4-64\"><div class=\"kt-inside-inner-col\">\n<h3 class=\"wp-block-heading\">Become familiar with Zoom.<\/h3>\n\n\n\n<figure class=\"wp-block-embed is-type-video is-provider-youtube wp-block-embed-youtube\"><div class=\"wp-block-embed__wrapper\">\n<div class=\"responsive-video\"><iframe loading=\"lazy\" title=\"4-H Volunteers Can Go Virtual Series: Setting Up a Zoom Meeting\" width=\"1268\" height=\"713\" src=\"https:\/\/www.youtube.com\/embed\/3PuazlTOu9A?wmode=transparent&amp;rel=0&amp;feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" allowfullscreen><\/iframe><\/div>\n<\/div><\/figure>\n<\/div><\/div>\n\n<\/div><\/div>\n\n<style>.kb-row-layout-id12304_88094f-f6 > .kt-row-column-wrap{align-content:start;}:where(.kb-row-layout-id12304_88094f-f6 > .kt-row-column-wrap) > .wp-block-kadence-column{justify-content:start;}.kb-row-layout-id12304_88094f-f6 > .kt-row-column-wrap{column-gap:var(--global-kb-gap-md, 2rem);row-gap:var(--global-kb-gap-md, 2rem);padding-top:0px;padding-bottom:var(--global-kb-spacing-sm, 1.5rem);grid-template-columns:minmax(0, 1fr);}.kb-row-layout-id12304_88094f-f6 > .kt-row-layout-overlay{opacity:0.30;}@media all and (max-width: 1024px){.kb-row-layout-id12304_88094f-f6 > .kt-row-column-wrap{grid-template-columns:minmax(0, 1fr);}}@media all and (max-width: 767px){.kb-row-layout-id12304_88094f-f6 > .kt-row-column-wrap{grid-template-columns:minmax(0, 1fr);}}<\/style><div class=\"kb-row-layout-wrap kb-row-layout-id12304_88094f-f6 alignnone wp-block-kadence-rowlayout\"><div class=\"kt-row-column-wrap kt-has-1-columns kt-row-layout-equal kt-tab-layout-inherit kt-mobile-layout-row kt-row-valign-top\">\n<style>.kadence-column12304_2828c7-fa > .kt-inside-inner-col,.kadence-column12304_2828c7-fa > .kt-inside-inner-col:before{border-top-left-radius:0px;border-top-right-radius:0px;border-bottom-right-radius:0px;border-bottom-left-radius:0px;}.kadence-column12304_2828c7-fa > .kt-inside-inner-col{column-gap:var(--global-kb-gap-sm, 1rem);}.kadence-column12304_2828c7-fa > .kt-inside-inner-col{flex-direction:column;}.kadence-column12304_2828c7-fa > .kt-inside-inner-col > .aligncenter{width:100%;}.kadence-column12304_2828c7-fa > .kt-inside-inner-col:before{opacity:0.3;}.kadence-column12304_2828c7-fa{position:relative;}@media all and (max-width: 1024px){.kadence-column12304_2828c7-fa > .kt-inside-inner-col{flex-direction:column;justify-content:center;}}@media all and (max-width: 767px){.kadence-column12304_2828c7-fa > .kt-inside-inner-col{flex-direction:column;justify-content:center;}}<\/style>\n<div class=\"wp-block-kadence-column kadence-column12304_2828c7-fa\"><div class=\"kt-inside-inner-col\">\n<h3><strong>Be flexible and understanding.<\/strong><\/h3>\n<p>If youth aren\u2019t able to participate, there shouldn\u2019t be any penalty. Virtual 4-H club meetings cannot be mandatory and cannot count against club attendance.<\/p>\n<h3><strong>Choose a video conferencing platform.<\/strong><\/h3>\n<p>Zoom is a popular option. With a free account, it can be used for meetings 40 minutes or less. Volunteers can <a href=\"https:\/\/zoom.us\/\" target=\"_blank\" rel=\"noopener noreferrer\"><strong>sign up for the free version<\/strong><\/a> at the Zoom website or contact your county office to schedule your meeting.<\/p>\n<h3><strong>Promote and teach positive virtual meeting etiquette.<\/strong><\/h3>\n<p>This is a great opportunity to help youth learn appropriate behaviors for online interactions.<\/p>\n<h3><strong>Risk management is still important.<\/strong><\/h3>\n<p>Whether meeting in person or virtually, it is important to follow 4-H policies and guidelines to keep everyone safe during a virtual club meeting. The following recommendations include:<\/p>\n<\/div><\/div>\n\n<\/div><\/div>\n\n<style>.kb-row-layout-id12304_6e51a7-55 > .kt-row-column-wrap{align-content:start;}:where(.kb-row-layout-id12304_6e51a7-55 > .kt-row-column-wrap) > .wp-block-kadence-column{justify-content:start;}.kb-row-layout-id12304_6e51a7-55 > .kt-row-column-wrap{column-gap:var(--global-kb-gap-md, 2rem);row-gap:var(--global-kb-gap-md, 2rem);padding-top:0px;padding-bottom:var(--global-kb-spacing-sm, 1.5rem);grid-template-columns:minmax(0, 2fr) minmax(0, 1fr);}.kb-row-layout-id12304_6e51a7-55 > .kt-row-layout-overlay{opacity:0.30;}@media all and (max-width: 1024px){.kb-row-layout-id12304_6e51a7-55 > .kt-row-column-wrap{grid-template-columns:minmax(0, 2fr) minmax(0, 1fr);}}@media all and (max-width: 767px){.kb-row-layout-id12304_6e51a7-55 > .kt-row-column-wrap{grid-template-columns:minmax(0, 1fr);}}<\/style><div class=\"kb-row-layout-wrap kb-row-layout-id12304_6e51a7-55 alignnone wp-block-kadence-rowlayout\"><div class=\"kt-row-column-wrap kt-has-2-columns kt-row-layout-left-golden kt-tab-layout-inherit kt-mobile-layout-row kt-row-valign-top\">\n<style>.kadence-column12304_d6f765-c1 > .kt-inside-inner-col,.kadence-column12304_d6f765-c1 > .kt-inside-inner-col:before{border-top-left-radius:0px;border-top-right-radius:0px;border-bottom-right-radius:0px;border-bottom-left-radius:0px;}.kadence-column12304_d6f765-c1 > .kt-inside-inner-col{column-gap:var(--global-kb-gap-sm, 1rem);}.kadence-column12304_d6f765-c1 > .kt-inside-inner-col{flex-direction:column;}.kadence-column12304_d6f765-c1 > .kt-inside-inner-col > .aligncenter{width:100%;}.kadence-column12304_d6f765-c1 > .kt-inside-inner-col:before{opacity:0.3;}.kadence-column12304_d6f765-c1{position:relative;}@media all and (max-width: 1024px){.kadence-column12304_d6f765-c1 > .kt-inside-inner-col{flex-direction:column;justify-content:center;}}@media all and (max-width: 767px){.kadence-column12304_d6f765-c1 > .kt-inside-inner-col{flex-direction:column;justify-content:center;}}<\/style>\n<div class=\"wp-block-kadence-column kadence-column12304_d6f765-c1\"><div class=\"kt-inside-inner-col\">\n<ul>\n<li>Volunteers should never meet one-on-one with a youth.<\/li>\n<li>Virtual meetings should not be recorded.<\/li>\n<li>Zoom links should be shared via a private group chat, text or email with 4-H members. Do not post links publicly giving access to people outside of the club.<\/li>\n<li>When setting up the meeting, uncheck the box to enable others to join before host.<\/li>\n<li>Use the <strong>\u201cgroup chat\u201d but disable the \u201cprivate chat\u201d<\/strong> feature.<\/li>\n<li>Be the last to leave the meeting. This will ensure all youth have signed out of the meeting.<\/li>\n<\/ul>\n<\/div><\/div>\n\n\n<style>.kadence-column12304_0b5ad5-a4 > .kt-inside-inner-col,.kadence-column12304_0b5ad5-a4 > .kt-inside-inner-col:before{border-top-left-radius:0px;border-top-right-radius:0px;border-bottom-right-radius:0px;border-bottom-left-radius:0px;}.kadence-column12304_0b5ad5-a4 > .kt-inside-inner-col{column-gap:var(--global-kb-gap-sm, 1rem);}.kadence-column12304_0b5ad5-a4 > .kt-inside-inner-col{flex-direction:column;}.kadence-column12304_0b5ad5-a4 > .kt-inside-inner-col > .aligncenter{width:100%;}.kadence-column12304_0b5ad5-a4 > .kt-inside-inner-col:before{opacity:0.3;}.kadence-column12304_0b5ad5-a4{position:relative;}@media all and (max-width: 1024px){.kadence-column12304_0b5ad5-a4 > .kt-inside-inner-col{flex-direction:column;justify-content:center;}}@media all and (max-width: 767px){.kadence-column12304_0b5ad5-a4 > .kt-inside-inner-col{flex-direction:column;justify-content:center;}}<\/style>\n<div class=\"wp-block-kadence-column kadence-column12304_0b5ad5-a4\"><div class=\"kt-inside-inner-col\">\n<h3 class=\"wp-block-heading\">Use the \u201cgroup chat\u201d but disable the \u201cprivate chat\u201d feature.<\/h3>\n\n\n\n<figure class=\"wp-block-embed is-type-video is-provider-youtube wp-block-embed-youtube\"><div class=\"wp-block-embed__wrapper\">\n<div class=\"responsive-video\"><iframe loading=\"lazy\" title=\"4-H Volunteers Can Go Virtual Series: Chat Features\" width=\"1268\" height=\"713\" src=\"https:\/\/www.youtube.com\/embed\/ZJBSGIXynRw?wmode=transparent&amp;rel=0&amp;feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" allowfullscreen><\/iframe><\/div>\n<\/div><\/figure>\n<\/div><\/div>\n\n<\/div><\/div>","protected":false},"excerpt":{"rendered":"<p>Download this tip sheet: Tips for Hosting a Virtual 4-H Club Meeting (PDF) Setting up and hosting a virtual 4-H club meeting might feel a bit overwhelming. But by following these tips you can create an opportunity to help 4-H members in your club continue to feel a sense of belonging when face-to-face meetings might [&hellip;]<\/p>\n","protected":false},"author":3,"featured_media":0,"parent":12294,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"templates\/page-withsidebar.php","meta":{"_kad_blocks_custom_css":"","_kad_blocks_head_custom_js":"","_kad_blocks_body_custom_js":"","_kad_blocks_footer_custom_js":"","_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"footnotes":""},"class_list":["post-12304","page","type-page","status-publish","hentry"],"taxonomy_info":[],"featured_image_src_large":false,"author_info":{"display_name":"","author_link":"https:\/\/extension.umaine.edu\/plugged-in\/author\/"},"comment_info":0,"_links":{"self":[{"href":"https:\/\/extension.umaine.edu\/plugged-in\/wp-json\/wp\/v2\/pages\/12304","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/extension.umaine.edu\/plugged-in\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/extension.umaine.edu\/plugged-in\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/extension.umaine.edu\/plugged-in\/wp-json\/wp\/v2\/users\/3"}],"replies":[{"embeddable":true,"href":"https:\/\/extension.umaine.edu\/plugged-in\/wp-json\/wp\/v2\/comments?post=12304"}],"version-history":[{"count":20,"href":"https:\/\/extension.umaine.edu\/plugged-in\/wp-json\/wp\/v2\/pages\/12304\/revisions"}],"predecessor-version":[{"id":20911,"href":"https:\/\/extension.umaine.edu\/plugged-in\/wp-json\/wp\/v2\/pages\/12304\/revisions\/20911"}],"up":[{"embeddable":true,"href":"https:\/\/extension.umaine.edu\/plugged-in\/wp-json\/wp\/v2\/pages\/12294"}],"wp:attachment":[{"href":"https:\/\/extension.umaine.edu\/plugged-in\/wp-json\/wp\/v2\/media?parent=12304"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}