{"id":12749,"date":"2020-07-10T11:52:22","date_gmt":"2020-07-10T15:52:22","guid":{"rendered":"https:\/\/extension.umaine.edu\/plugged-in\/?page_id=12749"},"modified":"2022-03-01T13:30:43","modified_gmt":"2022-03-01T18:30:43","slug":"google-products","status":"publish","type":"page","link":"https:\/\/extension.umaine.edu\/plugged-in\/hr\/extension-professional-employees\/google-products\/","title":{"rendered":"Google Products"},"content":{"rendered":"<ul>\n<li><a href=\"#gmail\">GMail tips<\/a>\n<ul>\n<li><a href=\"#templates\">Templates<\/a> (Canned Responses)<\/li>\n<\/ul>\n<\/li>\n<li><a href=\"#drive\">Google Drive<\/a>\n<ul>\n<li><a href=\"#sheets\">Sheets<\/a><\/li>\n<li><a href=\"#gteam\">Shared vs Team Drives<\/a><\/li>\n<\/ul>\n<\/li>\n<li><a href=\"#groups\">Google Groups<\/a><\/li>\n<li><a href=\"#calendar\">Google Calendar<\/a>\n<ul>\n<li><a href=\"#jump\">Quickly go to a specific date in the past or future<\/a><\/li>\n<li><a href=\"#reminders\">Setting reminders<\/a><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<h3><a id=\"gmail\"><\/a>GMail<\/h3>\n<ul>\n<li><a id=\"templates\"><\/a>Templates (formerly Canned Responses) &#8211; set up template emails for frequently used responses.\n<ul>\n<li>Compose an email with the frequently used information.<\/li>\n<li>If you have an automatic signature included in your email, delete it from this draft.<\/li>\n<li>Click on the three horizontal dots next to the trash can at the bottom of your email and choose &#8220;templates&#8221;, then &#8220;save draft as template&#8221; and &#8220;save as new template&#8221;. Then give your template a name.<\/li>\n<li>When you want to send this template message, open a new message, enter your recipient and a subject then click the menu dots and choose &#8220;templates&#8221; and the appropriate template from the list.<\/li>\n<li>Your email will populate with the template message and you can edit any details as needed.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<h3><a id=\"drive\"><\/a>Google Drive<\/h3>\n<h4><a id=\"sheets\"><\/a>Sheets:<\/h4>\n<ul>\n<li>In Sheets you can add a strip of color to the tabs at the bottom of the screen (maybe help a particular one stand out) by clicking on the arrow next to the name of the tab and choose &#8220;change color&#8221; and then select a color from the pop out menu.<\/li>\n<\/ul>\n<h4><a id=\"gteam\"><\/a>Shared Drive (formerly Team Drive) vs Shared with me<\/h4>\n<ul>\n<li>&#8220;Shared Drives&#8221; are not owned by any individual.\n<ul>\n<li>Everyone listed as a &#8220;member&#8221; of the Shared Drive has equal ownership of all the documents in the Drive folder (including any subfolders). You can still give different levels of membership (Content Manager, Contributor, Viewer, Commentor).<\/li>\n<li>&#8220;Non-members&#8221; can be shared on individual documents within the Shared Drive but not on individual subfolders.<\/li>\n<li>If a member is removed from the Shared Drive, their access to all folders and documents in the Shared Drive are removed. Non-members need to be added or removed from each document individually.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<h3><a id=\"groups\"><\/a>Google Groups<\/h3>\n<ul>\n<li>To change how often and\/or how many emails you receive from a Group list:\n<ul>\n<li>Go to Google Groups (from the same menu where you access Google Drive)<\/li>\n<li>Click on &#8220;My Groups&#8221;<\/li>\n<li>To the right of each group, there is a drop-down box where you can choose how you receive messages from the group:\u00a0 <span style=\"color: #666699\"><em>[Groups is in the process of changing formats so the wording may be different depending on which version of Groups you are using.]<\/em><\/span>\n<ul>\n<li>&#8220;Don&#8217;t send any emails&#8221; [classic Groups] or &#8220;No email&#8221; [new Groups]<\/li>\n<li>&#8220;Send Daily Summaries&#8221; [classic Groups] or &#8220;Abridged&#8221; [new Groupst]<\/li>\n<li>&#8220;Combined Updates (25 messages per email)&#8221; [classic Groups] or &#8220;Digest&#8221; [new Groups]<\/li>\n<li>&#8220;Every New Message&#8221; [classic Groups] or &#8220;Each Email&#8221; [new Groups]<\/li>\n<\/ul>\n<\/li>\n<li>If you choose not to receive any emails, you will need to go to the Groups page any time you want to see what messages have been sent.<\/li>\n<li>The Digest and Abridged versions will have an option to click over to the Groups page to see the full individual messages.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<h3><a id=\"calendar\"><\/a>Google Calendar<\/h3>\n<ul>\n<li><a id=\"jump\"><\/a>Jump to a specific date:\n<ul>\n<li>With the calendar open, press &#8220;g&#8221; on your keyboard.<\/li>\n<li>A box will appear for you to type in a date and hit go!<\/li>\n<\/ul>\n<\/li>\n<li><a id=\"reminders\"><\/a>Need to make sure you get reminders for all the events on your calendar?\n<ul>\n<li>You can set reminders manually for each event or<\/li>\n<li>You make notifications a default on your calendar:\n<ul>\n<li>Click on the &#8220;gear&#8221; symbol and click &#8220;settings&#8221;<\/li>\n<li>Choose the specific calendar you want to edit in the list on the left (general calendar settings do not off the option for default notifications)<\/li>\n<li>Scroll in the center section to &#8220;Event Notifications&#8221; and click &#8220;add notification&#8221; and enter the details. There is a separate process for notifications on All Day Events directly below Even Notifications.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>GMail tips Templates (Canned Responses) Google Drive Sheets Shared vs Team Drives Google Groups Google Calendar Quickly go to a specific date in the past or future Setting reminders GMail Templates (formerly Canned Responses) &#8211; set up template emails for frequently used responses. Compose an email with the frequently used information. If you have an [&hellip;]<\/p>\n","protected":false},"author":15,"featured_media":0,"parent":237,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"templates\/page-withsidebar.php","meta":{"_kad_blocks_custom_css":"","_kad_blocks_head_custom_js":"","_kad_blocks_body_custom_js":"","_kad_blocks_footer_custom_js":"","_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"footnotes":""},"class_list":["post-12749","page","type-page","status-publish","hentry"],"taxonomy_info":[],"featured_image_src_large":false,"author_info":{"display_name":"","author_link":"https:\/\/extension.umaine.edu\/plugged-in\/author\/"},"comment_info":0,"_links":{"self":[{"href":"https:\/\/extension.umaine.edu\/plugged-in\/wp-json\/wp\/v2\/pages\/12749","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/extension.umaine.edu\/plugged-in\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/extension.umaine.edu\/plugged-in\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/extension.umaine.edu\/plugged-in\/wp-json\/wp\/v2\/users\/15"}],"replies":[{"embeddable":true,"href":"https:\/\/extension.umaine.edu\/plugged-in\/wp-json\/wp\/v2\/comments?post=12749"}],"version-history":[{"count":12,"href":"https:\/\/extension.umaine.edu\/plugged-in\/wp-json\/wp\/v2\/pages\/12749\/revisions"}],"predecessor-version":[{"id":15604,"href":"https:\/\/extension.umaine.edu\/plugged-in\/wp-json\/wp\/v2\/pages\/12749\/revisions\/15604"}],"up":[{"embeddable":true,"href":"https:\/\/extension.umaine.edu\/plugged-in\/wp-json\/wp\/v2\/pages\/237"}],"wp:attachment":[{"href":"https:\/\/extension.umaine.edu\/plugged-in\/wp-json\/wp\/v2\/media?parent=12749"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}