{"id":17821,"date":"2023-06-28T13:07:23","date_gmt":"2023-06-28T17:07:23","guid":{"rendered":"https:\/\/extension.umaine.edu\/plugged-in\/?page_id=17821"},"modified":"2025-10-02T12:04:50","modified_gmt":"2025-10-02T16:04:50","slug":"negotiation-process","status":"publish","type":"page","link":"https:\/\/extension.umaine.edu\/plugged-in\/hr\/faculty\/negotiation-process\/","title":{"rendered":"Faculty Position Negotiation Process"},"content":{"rendered":"\n<p><strong>System to standardize the faculty negotiation process (average timeline ~7 days):<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>The hiring committee chair sends strengths and weaknesses to the Extension Staff Coordinator.<\/li>\n\n\n\n<li>The Staff Coordinator (with Extension HR Assistant Director copied) will send the strengths and weaknesses\/search summary to UMaine HR for review.<\/li>\n\n\n\n<li>UMaine HR will contact the Staff Coordinator to provide the greenlight to start the faculty offer process.<\/li>\n<\/ul>\n\n\n\n<p><strong>Faculty Offer Process:<\/strong><\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Within <strong>five days<\/strong> of clearing the UMaine HR approval process, the Extension Staff Coordinator (with Extension HR Assistant Director copied) will notify the position <strong>Program Leader<\/strong> of the approved salary range and that the offer process can progress.<\/li>\n\n\n\n<li>To start the offer process, the Program Leader will send an email with the candidate&#8217;s vita, position&#8217;s job description, and the below position parameters to the <strong>Administrative Hiring Committee (Extension Staff Coordinator, Extension HR Assistant Director, CE Finance, and Associate Dean and for split appointments, a member of the other unit)<\/strong>. The Program Leader&#8217;s email will include recommendations for the following position parameters:\n<ol class=\"wp-block-list\">\n<li>Salary and address these parameters:\n<ul class=\"wp-block-list\">\n<li>Experience (1-2 years, 3-5 years, 6+)<\/li>\n\n\n\n<li>Education<\/li>\n\n\n\n<li>Funding history or if they are arriving with funding.<\/li>\n\n\n\n<li>Examine other faculty salaries<\/li>\n\n\n\n<li>Other certifications<\/li>\n\n\n\n<li>Base or Soft-Funded\n<ul class=\"wp-block-list\">\n<li>Soft-Funded: Clarify expectations for the sustainability of the position.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>Office Location\n<ul class=\"wp-block-list\">\n<li>Identify administrative support staff<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>Start Date<\/li>\n\n\n\n<li>Other Items<br><em>The below items and funds are not required, but please address them when you contact the administrative hiring committee:<\/em>\n<ul class=\"wp-block-list\">\n<li>Startup funding &#8211; $10k for year one and eligible for an additional $10k for year two which can be applied for as a one-time funding request. (Acknowledge funding) &#8211; must be spent during the reappointment process.<\/li>\n\n\n\n<li>Moving costs &#8211; $3,500 (Optional)<\/li>\n\n\n\n<li>Technology requests (computer &#8211; $1,500; and basic office furniture\/equipment &#8211; $1,500)<\/li>\n\n\n\n<li>Identify possible mentors<\/li>\n\n\n\n<li>Visa and international employment costs (Optional)\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/umaine.edu\/international\/isss\/departments\/hiring\/\">Hiring a Foreign National<\/a><\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>Lab space (Optional)<\/li>\n\n\n\n<li>Credit to continuing contract (Optional)<\/li>\n\n\n\n<li>Technicians and Grad assistantships (Optional)<\/li>\n\n\n\n<li>Partner accommodations (Optional)<\/li>\n\n\n\n<li><strong>Documentation<\/strong>\n<ul class=\"wp-block-list\">\n<li>Reference an MOU (for split appointments and special situations)<\/li>\n\n\n\n<li>Memo &#8211; startup package, <strong>secondary office information<\/strong>, visa (Optional)<\/li>\n\n\n\n<li>Professional Development Plan (optional)<\/li>\n\n\n\n<li>UMS HR Offer Letter &#8211; Title, Salary, Start Date, Credit to Continuing Contract, Office Location<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<\/ol>\n<\/li>\n\n\n\n<li>Associate Dean presents and begins candidate negotiation within <strong>two business days<\/strong> of the administrative hiring committee email\/meeting.\n<ul class=\"wp-block-list\">\n<li>Once the offer is accepted, the AD will ask the candidate to send copies of their immigration documents.<\/li>\n\n\n\n<li>Associate Dean may contact the administrative hiring committee if other details or requests need to be discussed.<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>Once the final offer has been negotiated, the AD will email the administrative hiring committee and administrative coordinator (<a href=\"mailto:angela.hart@maine.edu\">angela.hart@maine.edu<\/a>) with an update on the final position offer. The AD must forward all email conversations with the candidate to the staff coordinator.<\/li>\n\n\n\n<li>OPTIONAL: If requested by the candidate, the Dean of Extension can provide a letter with a tentative offer to the candidate.<\/li>\n\n\n\n<li>HR will then start the hiring process and official offer letter. The administrative coordinator and PL will work with the candidate once they have accepted the offer.<\/li>\n\n\n\n<li>PL will contact the candidate and start the orientation and welcome process.<\/li>\n<\/ol>\n","protected":false},"excerpt":{"rendered":"<p>System to standardize the faculty negotiation process (average timeline ~7 days): Faculty Offer Process:<\/p>\n","protected":false},"author":206,"featured_media":0,"parent":706,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"templates\/page-withsidebar.php","meta":{"_kad_blocks_custom_css":"","_kad_blocks_head_custom_js":"","_kad_blocks_body_custom_js":"","_kad_blocks_footer_custom_js":"","_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"footnotes":""},"class_list":["post-17821","page","type-page","status-publish","hentry"],"taxonomy_info":[],"featured_image_src_large":false,"author_info":{"display_name":"mthomas","author_link":"https:\/\/extension.umaine.edu\/plugged-in\/author\/mthomas\/"},"comment_info":0,"_links":{"self":[{"href":"https:\/\/extension.umaine.edu\/plugged-in\/wp-json\/wp\/v2\/pages\/17821","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/extension.umaine.edu\/plugged-in\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/extension.umaine.edu\/plugged-in\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/extension.umaine.edu\/plugged-in\/wp-json\/wp\/v2\/users\/206"}],"replies":[{"embeddable":true,"href":"https:\/\/extension.umaine.edu\/plugged-in\/wp-json\/wp\/v2\/comments?post=17821"}],"version-history":[{"count":19,"href":"https:\/\/extension.umaine.edu\/plugged-in\/wp-json\/wp\/v2\/pages\/17821\/revisions"}],"predecessor-version":[{"id":21279,"href":"https:\/\/extension.umaine.edu\/plugged-in\/wp-json\/wp\/v2\/pages\/17821\/revisions\/21279"}],"up":[{"embeddable":true,"href":"https:\/\/extension.umaine.edu\/plugged-in\/wp-json\/wp\/v2\/pages\/706"}],"wp:attachment":[{"href":"https:\/\/extension.umaine.edu\/plugged-in\/wp-json\/wp\/v2\/media?parent=17821"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}