{"id":20,"date":"2011-06-23T14:15:48","date_gmt":"2011-06-23T18:15:48","guid":{"rendered":"https:\/\/extension.umaine.edu\/plugged-in\/?page_id=20"},"modified":"2025-07-11T10:33:02","modified_gmt":"2025-07-11T14:33:02","slug":"policies-procedures-manual","status":"publish","type":"page","link":"https:\/\/extension.umaine.edu\/plugged-in\/policies-guidelines\/policies-procedures-manual\/","title":{"rendered":"Policies and Procedures Manual"},"content":{"rendered":"<style>.kb-row-layout-id20_6e9c06-af > .kt-row-column-wrap{align-content:start;}:where(.kb-row-layout-id20_6e9c06-af > .kt-row-column-wrap) > .wp-block-kadence-column{justify-content:start;}.kb-row-layout-id20_6e9c06-af > .kt-row-column-wrap{column-gap:var(--global-kb-gap-md, 2rem);row-gap:var(--global-kb-gap-md, 2rem);padding-top:0px;padding-right:var(--global-kb-spacing-md, 2rem);padding-bottom:var(--global-kb-spacing-sm, 1.5rem);padding-left:var(--global-kb-spacing-md, 2rem);}.kb-row-layout-id20_6e9c06-af > .kt-row-column-wrap > div:not(.added-for-specificity){grid-column:initial;}.kb-row-layout-id20_6e9c06-af > .kt-row-column-wrap{grid-template-columns:repeat(4, minmax(0, 1fr));}.kb-row-layout-id20_6e9c06-af > .kt-row-layout-overlay{opacity:0.30;}@media all and (max-width: 1024px){.kb-row-layout-id20_6e9c06-af > .kt-row-column-wrap > div:not(.added-for-specificity){grid-column:initial;}}@media all and (max-width: 1024px){.kb-row-layout-id20_6e9c06-af > .kt-row-column-wrap{grid-template-columns:repeat(4, minmax(0, 1fr));}}@media all and (max-width: 767px){.kb-row-layout-id20_6e9c06-af > .kt-row-column-wrap > div:not(.added-for-specificity){grid-column:initial;}.kb-row-layout-id20_6e9c06-af > .kt-row-column-wrap{grid-template-columns:minmax(0, 1fr);}}<\/style><div class=\"kb-row-layout-wrap kb-row-layout-id20_6e9c06-af alignnone wp-block-kadence-rowlayout\"><div class=\"kt-row-column-wrap kt-has-4-columns kt-row-layout-equal kt-tab-layout-inherit kt-mobile-layout-row kt-row-valign-top\">\n<style>.kadence-column20_9cee1c-4d > .kt-inside-inner-col,.kadence-column20_9cee1c-4d > .kt-inside-inner-col:before{border-top-left-radius:0px;border-top-right-radius:0px;border-bottom-right-radius:0px;border-bottom-left-radius:0px;}.kadence-column20_9cee1c-4d > .kt-inside-inner-col{column-gap:var(--global-kb-gap-sm, 1rem);}.kadence-column20_9cee1c-4d > .kt-inside-inner-col{flex-direction:column;}.kadence-column20_9cee1c-4d > .kt-inside-inner-col > .aligncenter{width:100%;}.kadence-column20_9cee1c-4d > .kt-inside-inner-col:before{opacity:0.3;}.kadence-column20_9cee1c-4d{position:relative;}@media all and (max-width: 1024px){.kadence-column20_9cee1c-4d > .kt-inside-inner-col{flex-direction:column;justify-content:center;}}@media all and (max-width: 767px){.kadence-column20_9cee1c-4d > .kt-inside-inner-col{flex-direction:column;justify-content:center;}}<\/style>\n<div class=\"wp-block-kadence-column kadence-column20_9cee1c-4d\"><div class=\"kt-inside-inner-col\">\n<h3><strong>Section One:\u00a0<a href=\"https:\/\/extension.umaine.edu\/plugged-in\/policies-guidelines\/policies-procedures-manual\/section-one-organization\/\">Organization<\/a><\/strong><\/h3>\n<ul>\n<li><a title=\"Section 1.1 Organizational Philosophy\" href=\"..\/policies-guidelines\/policies-procedures-manual\/section-one-organization\/1-1\/\">Section 1.1 Organizational Philosophy<\/a><\/li>\n<li><a title=\"Section 1.2 The Smith\/Lever Act (United States Congress)\" href=\"..\/policies-guidelines\/policies-procedures-manual\/section-one-organization\/1-2\/\">Section 1.2 The Smith\/Lever Act (United States Congress)<\/a><\/li>\n<li><a title=\"Section 1.3 Extension Work With State University (State of Maine)\" href=\"..\/policies-guidelines\/policies-procedures-manual\/section-one-organization\/1-3\/\">Section 1.3 Extension Work With State University (State of Maine)<\/a><\/li>\n<li><a title=\"Section 1.4 UMaine Cooperative Extension Staff Organization\" href=\"..\/policies-guidelines\/policies-procedures-manual\/section-one-organization\/1-4\/\">Section 1.4 UMaine Cooperative Extension Staff Organization<\/a><\/li>\n<li><a title=\"Section 1.5 Staff Roles and Responsibilities\" href=\"..\/policies-guidelines\/policies-procedures-manual\/section-one-organization\/1-5\/\">Section 1.5 Staff Roles and Responsibilities<\/a><\/li>\n<li><a title=\"Section 1.6 County Executive Committees\" href=\"..\/policies-guidelines\/policies-procedures-manual\/section-one-organization\/1-6\/\">Section 1.6 County Executive Committees<\/a><\/li>\n<li><a title=\"Section 1.7 Faculty Peer Committees\" href=\"..\/policies-guidelines\/policies-procedures-manual\/section-one-organization\/1-7\/\">Section 1.7 Faculty Peer Committees<\/a><\/li>\n<li><a title=\"Section 1.8 Affiliated Organizations\" href=\"..\/policies-guidelines\/policies-procedures-manual\/section-one-organization\/1-8\/\">Section 1.8 Affiliated Organizations<\/a><\/li>\n<\/ul>\n<\/div><\/div>\n\n\n<style>.kadence-column20_57dfdb-de > .kt-inside-inner-col,.kadence-column20_57dfdb-de > .kt-inside-inner-col:before{border-top-left-radius:0px;border-top-right-radius:0px;border-bottom-right-radius:0px;border-bottom-left-radius:0px;}.kadence-column20_57dfdb-de > .kt-inside-inner-col{column-gap:var(--global-kb-gap-sm, 1rem);}.kadence-column20_57dfdb-de > .kt-inside-inner-col{flex-direction:column;}.kadence-column20_57dfdb-de > .kt-inside-inner-col > .aligncenter{width:100%;}.kadence-column20_57dfdb-de > .kt-inside-inner-col:before{opacity:0.3;}.kadence-column20_57dfdb-de{position:relative;}@media all and (max-width: 1024px){.kadence-column20_57dfdb-de > .kt-inside-inner-col{flex-direction:column;justify-content:center;}}@media all and (max-width: 767px){.kadence-column20_57dfdb-de > .kt-inside-inner-col{flex-direction:column;justify-content:center;}}<\/style>\n<div class=\"wp-block-kadence-column kadence-column20_57dfdb-de\"><div class=\"kt-inside-inner-col\">\n<h3><strong>Section Two: <a href=\"https:\/\/extension.umaine.edu\/plugged-in\/policies-guidelines\/policies-procedures-manual\/section-two-administration\/\">Administration<\/a><\/strong><\/h3>\n<ul>\n<li><a title=\"Section 2.1 Tax Exemptions\" href=\"..\/policies-guidelines\/policies-procedures-manual\/section-two-administration\/2-1\/\">Section 2.1 Tax Exemptions<\/a><\/li>\n<li><a title=\"Section 2.2 Copyright Law\" href=\"..\/policies-guidelines\/policies-procedures-manual\/section-two-administration\/2-2\/\">Section 2.2 Copyright Law<\/a><\/li>\n<li><a title=\"Section 2.3 Liability Insurance\" href=\"..\/policies-guidelines\/policies-procedures-manual\/section-two-administration\/2-3\/\">Section 2.3 Liability Insurance<\/a><\/li>\n<li><a title=\"Section 2.4 Office Hours and Supplies\" href=\"..\/policies-guidelines\/policies-procedures-manual\/section-two-administration\/2-4\/\">Section 2.4 Office Hours and Supplies<\/a><\/li>\n<li><a title=\"Section 2.5 County Budgets\" href=\"..\/policies-guidelines\/policies-procedures-manual\/section-two-administration\/2-5\/\">Section 2.5 County Budgets<\/a><\/li>\n<li><a title=\"Section 2.6 Extension Resources\" href=\"..\/policies-guidelines\/policies-procedures-manual\/section-two-administration\/2-6\/\">Section 2.6 Extension Resources<\/a><\/li>\n<li><a title=\"Section 2.7 Travel\" href=\"..\/policies-guidelines\/policies-procedures-manual\/section-two-administration\/2-7\/\">Section 2.7 Travel<\/a><\/li>\n<li><a title=\"Section 2.8 Mailing\" href=\"..\/policies-guidelines\/policies-procedures-manual\/section-two-administration\/2-8\/\">Section 2.8 Mailing<\/a><\/li>\n<li><a title=\"Section 2.9 Workplace Safety\" href=\"..\/policies-guidelines\/policies-procedures-manual\/section-two-administration\/2-9\/\">Section 2.9 Workplace Safety<\/a><\/li>\n<li><a title=\"Section 2.10 Risk Communication\" href=\"..\/policies-guidelines\/policies-procedures-manual\/section-two-administration\/2-10\/\">Section 2.10 Risk Communication<\/a><\/li>\n<li><a title=\"Section 2.11 Photo Releases\" href=\"..\/policies-guidelines\/policies-procedures-manual\/section-two-administration\/2-11\/\">Section 2.11 Photo Releases<\/a><\/li>\n<li><a href=\"https:\/\/extension.umaine.edu\/plugged-in\/policies-guidelines\/policies-procedures-manual\/section-two-administration\/section-2-12-guidelines-for-food-service-vendors\/\">Section 2.12 Guidelines for Food Service Vendors<\/a><\/li>\n<li><a href=\"https:\/\/extension.umaine.edu\/plugged-in\/policies-guidelines\/policies-procedures-manual\/section-two-administration\/section-2-13-office-rental-and-use-policy\/\">Section 2.13 Office Rental and Use Policy<\/a><\/li>\n<\/ul>\n<\/div><\/div>\n\n\n<style>.kadence-column20_c09121-1f > .kt-inside-inner-col,.kadence-column20_c09121-1f > .kt-inside-inner-col:before{border-top-left-radius:0px;border-top-right-radius:0px;border-bottom-right-radius:0px;border-bottom-left-radius:0px;}.kadence-column20_c09121-1f > .kt-inside-inner-col{column-gap:var(--global-kb-gap-sm, 1rem);}.kadence-column20_c09121-1f > .kt-inside-inner-col{flex-direction:column;}.kadence-column20_c09121-1f > .kt-inside-inner-col > .aligncenter{width:100%;}.kadence-column20_c09121-1f > .kt-inside-inner-col:before{opacity:0.3;}.kadence-column20_c09121-1f{position:relative;}@media all and (max-width: 1024px){.kadence-column20_c09121-1f > .kt-inside-inner-col{flex-direction:column;justify-content:center;}}@media all and (max-width: 767px){.kadence-column20_c09121-1f > .kt-inside-inner-col{flex-direction:column;justify-content:center;}}<\/style>\n<div class=\"wp-block-kadence-column kadence-column20_c09121-1f\"><div class=\"kt-inside-inner-col\">\n<h3><strong>Section Three: <a href=\"https:\/\/extension.umaine.edu\/plugged-in\/policies-guidelines\/policies-procedures-manual\/section-three-personnel\/\">Personnel<\/a><\/strong><\/h3>\n<ul>\n<li><a title=\"Section 3.1 Recruitment and Hiring\" href=\"https:\/\/extension.umaine.edu\/plugged-in\/policies-guidelines\/policies-procedures-manual\/section-three-personnel\/3-1\/\">Section 3.1 Recruitment and Hiring<\/a><\/li>\n<li><a title=\"Section 3.2 Faculty Appointments\" href=\"..\/policies-guidelines\/policies-procedures-manual\/section-three-personnel\/3-2\/\">Section 3.2 Faculty Appointments<\/a><\/li>\n<li><a title=\"Section 3.3 Performance Appraisal\" href=\"..\/policies-guidelines\/policies-procedures-manual\/section-three-personnel\/3-3\/\">Section 3.3 Performance Appraisal<\/a><\/li>\n<li><a title=\"Section 3.4 Professional Development\" href=\"..\/policies-guidelines\/policies-procedures-manual\/section-three-personnel\/3-4\/\">Section 3.4 Professional Development<\/a><\/li>\n<li><a title=\"Section 3.5 Civil Rights\/Equal Employment Opportunity Guidelines\" href=\"..\/policies-guidelines\/policies-procedures-manual\/section-three-personnel\/3-5\/\">Section 3.5 Civil Rights\/Equal Employment Opportunity Guidelines<\/a><\/li>\n<li><a title=\"Section 3.6 Employee Benefits\" href=\"..\/policies-guidelines\/policies-procedures-manual\/section-three-personnel\/3-6\/\">Section 3.6 Employee Benefits<\/a><\/li>\n<li><a title=\"Section 3.7 UM Smoking Policies\" href=\"..\/policies-guidelines\/policies-procedures-manual\/section-three-personnel\/3-7\/\">Section 3.7 UM Smoking Policies<\/a><\/li>\n<li><a title=\"Section 3.8 UM Policy on Sexual Harassment\" href=\"..\/policies-guidelines\/policies-procedures-manual\/section-three-personnel\/3-8\/\">Section 3.8 UM Policy on Sexual Harassment<\/a><\/li>\n<li><a title=\"Section 3.9 UM Conflict of Interest Policy\" href=\"..\/policies-guidelines\/policies-procedures-manual\/section-three-personnel\/3-9\/\">Section 3.9 UM Conflict of Interest Policy<\/a><\/li>\n<li><a title=\"Section 3.10 Limited Activities\" href=\"..\/policies-guidelines\/policies-procedures-manual\/section-three-personnel\/3-10\/\">Section 3.10 Limited Activities<\/a><\/li>\n<\/ul>\n<\/div><\/div>\n\n\n<style>.kadence-column20_b1bf09-29 > .kt-inside-inner-col,.kadence-column20_b1bf09-29 > .kt-inside-inner-col:before{border-top-left-radius:0px;border-top-right-radius:0px;border-bottom-right-radius:0px;border-bottom-left-radius:0px;}.kadence-column20_b1bf09-29 > .kt-inside-inner-col{column-gap:var(--global-kb-gap-sm, 1rem);}.kadence-column20_b1bf09-29 > .kt-inside-inner-col{flex-direction:column;}.kadence-column20_b1bf09-29 > .kt-inside-inner-col > .aligncenter{width:100%;}.kadence-column20_b1bf09-29 > .kt-inside-inner-col:before{opacity:0.3;}.kadence-column20_b1bf09-29{position:relative;}@media all and (max-width: 1024px){.kadence-column20_b1bf09-29 > .kt-inside-inner-col{flex-direction:column;justify-content:center;}}@media all and (max-width: 767px){.kadence-column20_b1bf09-29 > .kt-inside-inner-col{flex-direction:column;justify-content:center;}}<\/style>\n<div class=\"wp-block-kadence-column kadence-column20_b1bf09-29\"><div class=\"kt-inside-inner-col\">\n<h3><strong>Section Four: <a href=\"https:\/\/extension.umaine.edu\/plugged-in\/policies-guidelines\/policies-procedures-manual\/section-four-programs-and-reports\/\">Programs and Reports<\/a><\/strong><\/h3>\n<ul>\n<li><a title=\"Section 4.2 Components of Extension Programming\" href=\"..\/policies-guidelines\/policies-procedures-manual\/section-four-programs-and-reports\/4-1\/\">Section 4.1 Components of Extension Programming<\/a><\/li>\n<li><a title=\"Section 4.3 Parameters for Designing County Plans of Work\" href=\"..\/policies-guidelines\/policies-procedures-manual\/section-four-programs-and-reports\/4-2\/\">Section 4.2 Parameters for Designing County Plans of Work<\/a><\/li>\n<li><a title=\"Section 4.4 Annual Plan of Work\" href=\"..\/policies-guidelines\/policies-procedures-manual\/section-four-programs-and-reports\/4-3\/\">Section 4.3 Annual Plan of Work<\/a><\/li>\n<li><a title=\"Section 4.5 Accomplishment Reports \/ Project Reports\" href=\"..\/policies-guidelines\/policies-procedures-manual\/section-four-programs-and-reports\/4-4\/\">Section 4.4 Accomplishment Reports \/ Project Reports<\/a><\/li>\n<li><a title=\"Section 4.6 Proposals\" href=\"..\/policies-guidelines\/policies-procedures-manual\/section-four-programs-and-reports\/4-5\/\">Section 4.5 Internal Funding Requests<\/a><\/li>\n<li><a title=\"Section 4.7 Grants, Gifts and Fundraising\" href=\"..\/policies-guidelines\/policies-procedures-manual\/section-four-programs-and-reports\/4-6\/\">Section 4.6 Grants, Gifts and Fundraising<\/a><\/li>\n<li><a title=\"Section 4.8 Relationships with Other Agencies\" href=\"..\/policies-guidelines\/policies-procedures-manual\/section-four-programs-and-reports\/4-7\/\">Section 4.7 Relationships with Other Agencies<\/a><\/li>\n<li><a title=\"Section 4.9 Use of Media\" href=\"..\/policies-guidelines\/policies-procedures-manual\/section-four-programs-and-reports\/4-8\/\">Section 4.8 Use of Media<\/a><\/li>\n<li><a title=\"Section 4.10 Conducting Research\" href=\"..\/policies-guidelines\/policies-procedures-manual\/section-four-programs-and-reports\/4-9\/\">Section 4.9 Conducting Research<\/a><\/li>\n<li><a title=\"Section 4.11 Cost Recovery through Program Fees, Publications, Use of the UMaine Extension Logo, Creating and Maintaining Official Web Page(s) and Online Groups, and Linking to External Web Sites\" href=\"..\/policies-guidelines\/policies-procedures-manual\/section-four-programs-and-reports\/4-10\/\">Section 4.10 Cost Recovery through Program Fees, Publications, Use of the UMaine Extension Logo, Creating and Maintaining Official Web Page(s) and Online Groups, and Linking to External Web Sites<\/a><\/li>\n<li><a title=\"Section 4.12 Volunteers\" href=\"..\/policies-guidelines\/policies-procedures-manual\/section-four-programs-and-reports\/4-11\/\">Section 4.11 Volunteers<\/a><\/li>\n<li><a title=\"Section 4.13 Master Gardener and Master Composter Programs\" href=\"..\/policies-guidelines\/policies-procedures-manual\/section-four-programs-and-reports\/4-12\/\">Section 4.12 Master Gardener and Master Composter Programs<\/a><\/li>\n<\/ul>\n<\/div><\/div>\n\n<\/div><\/div>","protected":false},"excerpt":{"rendered":"<p>Section One:\u00a0Organization Section 1.1 Organizational Philosophy Section 1.2 The Smith\/Lever Act (United States Congress) Section 1.3 Extension Work With State University (State of Maine) Section 1.4 UMaine Cooperative Extension Staff Organization Section 1.5 Staff Roles and Responsibilities Section 1.6 County Executive Committees Section 1.7 Faculty Peer Committees Section 1.8 Affiliated Organizations Section Two: Administration Section [&hellip;]<\/p>\n","protected":false},"author":138,"featured_media":0,"parent":8780,"menu_order":10,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_kad_blocks_custom_css":"","_kad_blocks_head_custom_js":"","_kad_blocks_body_custom_js":"","_kad_blocks_footer_custom_js":"","_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"footnotes":""},"class_list":["post-20","page","type-page","status-publish","hentry"],"taxonomy_info":[],"featured_image_src_large":false,"author_info":{"display_name":"Amanda Miles","author_link":"https:\/\/extension.umaine.edu\/plugged-in\/author\/amiles\/"},"comment_info":0,"_links":{"self":[{"href":"https:\/\/extension.umaine.edu\/plugged-in\/wp-json\/wp\/v2\/pages\/20","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/extension.umaine.edu\/plugged-in\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/extension.umaine.edu\/plugged-in\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/extension.umaine.edu\/plugged-in\/wp-json\/wp\/v2\/users\/138"}],"replies":[{"embeddable":true,"href":"https:\/\/extension.umaine.edu\/plugged-in\/wp-json\/wp\/v2\/comments?post=20"}],"version-history":[{"count":19,"href":"https:\/\/extension.umaine.edu\/plugged-in\/wp-json\/wp\/v2\/pages\/20\/revisions"}],"predecessor-version":[{"id":21032,"href":"https:\/\/extension.umaine.edu\/plugged-in\/wp-json\/wp\/v2\/pages\/20\/revisions\/21032"}],"up":[{"embeddable":true,"href":"https:\/\/extension.umaine.edu\/plugged-in\/wp-json\/wp\/v2\/pages\/8780"}],"wp:attachment":[{"href":"https:\/\/extension.umaine.edu\/plugged-in\/wp-json\/wp\/v2\/media?parent=20"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}