{"id":21020,"date":"2025-07-11T09:55:44","date_gmt":"2025-07-11T13:55:44","guid":{"rendered":"https:\/\/extension.umaine.edu\/plugged-in\/?page_id=21020"},"modified":"2025-07-11T10:29:41","modified_gmt":"2025-07-11T14:29:41","slug":"section-2-13-office-rental-and-use-policy","status":"publish","type":"page","link":"https:\/\/extension.umaine.edu\/plugged-in\/policies-guidelines\/policies-procedures-manual\/section-two-administration\/section-2-13-office-rental-and-use-policy\/","title":{"rendered":"Section 2.13 Office Rental and Use Policy"},"content":{"rendered":"\n<p>The University of Maine Cooperative Extension requires that a <strong>Memorandum of Understanding (MOU)<\/strong> be completed <strong>prior to any individual or group using or renting office space<\/strong> within an Extension-managed facility.<\/p>\n\n\n\n<p><strong>Purpose: <\/strong>This policy is established to ensure that Extension-managed facility resources are allocated and used in a fair, consistent, and equitable manner. It provides clear guidelines for access, use, and responsibilities to promote transparency, accountability, and the efficient management of shared office space.<\/p>\n\n\n\n<p><strong>Eligibility:<\/strong> Only UMS staff and\/or approved external partner affiliations will be considered for a use of space.<\/p>\n\n\n<style>.wp-block-kadence-spacer.kt-block-spacer-21020_6da004-00 .kt-block-spacer{height:60px;}.wp-block-kadence-spacer.kt-block-spacer-21020_6da004-00 .kt-divider{border-top-width:1px;height:1px;border-top-color:#eee;width:100%;border-top-style:solid;}<\/style>\n<div class=\"wp-block-kadence-spacer aligncenter kt-block-spacer-21020_6da004-00\"><div class=\"kt-block-spacer kt-block-spacer-halign-center\"><hr class=\"kt-divider\" \/><\/div><\/div>\n\n\n\n<p>To ensure clear communication and compliance, the following steps must be followed:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li><strong>Submit a Written Request<\/strong>\n<ol class=\"wp-block-list\" style=\"list-style-type:lower-alpha\">\n<li>Requests to use an office space should be made in writing to the Executive Director of Extension Operations (EDEO) at least two weeks in advance.<\/li>\n\n\n\n<li>UMaine Extension staff <strong>do not need<\/strong> an MOU for use of a space and should work directly with the EDEO for approval for temporary use of space.<br><\/li>\n<\/ol>\n<\/li>\n\n\n\n<li><strong>Include the Following Information in the Request<\/strong>\n<ol class=\"wp-block-list\" style=\"list-style-type:lower-alpha\">\n<li>Name and contact information of the primary user of the space.<\/li>\n\n\n\n<li>Duration of use (start and end dates).<\/li>\n\n\n\n<li>Specific space (if known).<br><\/li>\n<\/ol>\n<\/li>\n\n\n\n<li><strong>MOU Development<\/strong>\n<ol class=\"wp-block-list\" style=\"list-style-type:lower-alpha\">\n<li>The EDEO will prepare an MOU using a standard template.<\/li>\n\n\n\n<li>The EDEO will collaborate with the requestor to finalize terms that are mutually agreeable.<br><\/li>\n<\/ol>\n<\/li>\n\n\n\n<li><strong>MOU Storage and Access<\/strong>\n<ol class=\"wp-block-list\" style=\"list-style-type:lower-alpha\">\n<li>Completed MOUs will be stored in a shared drive accessible to the <strong>Dean, Associate Dean, Director of Finance<\/strong>, and appropriate additional roles or departments, as needed.<br><\/li>\n<\/ol>\n<\/li>\n\n\n\n<li><strong>Invoicing and Payment<\/strong>\n<ol class=\"wp-block-list\" style=\"list-style-type:lower-alpha\">\n<li>The cost of the space will be determined by the <strong>Dean of Cooperative Extension<\/strong>.<\/li>\n\n\n\n<li>The <strong>Director of Finance<\/strong> will manage invoicing according to the billing schedule outlined in the MOU.<\/li>\n<\/ol>\n<\/li>\n<\/ol>\n","protected":false},"excerpt":{"rendered":"<p>The University of Maine Cooperative Extension requires that a Memorandum of Understanding (MOU) be completed prior to any individual or group using or renting office space within an Extension-managed facility. Purpose: This policy is established to ensure that Extension-managed facility resources are allocated and used in a fair, consistent, and equitable manner. It provides clear [&hellip;]<\/p>\n","protected":false},"author":206,"featured_media":0,"parent":22,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"templates\/page-withsidebar.php","meta":{"_kad_blocks_custom_css":"","_kad_blocks_head_custom_js":"","_kad_blocks_body_custom_js":"","_kad_blocks_footer_custom_js":"","_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"footnotes":""},"class_list":["post-21020","page","type-page","status-publish","hentry"],"taxonomy_info":[],"featured_image_src_large":false,"author_info":{"display_name":"mthomas","author_link":"https:\/\/extension.umaine.edu\/plugged-in\/author\/mthomas\/"},"comment_info":0,"_links":{"self":[{"href":"https:\/\/extension.umaine.edu\/plugged-in\/wp-json\/wp\/v2\/pages\/21020","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/extension.umaine.edu\/plugged-in\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/extension.umaine.edu\/plugged-in\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/extension.umaine.edu\/plugged-in\/wp-json\/wp\/v2\/users\/206"}],"replies":[{"embeddable":true,"href":"https:\/\/extension.umaine.edu\/plugged-in\/wp-json\/wp\/v2\/comments?post=21020"}],"version-history":[{"count":7,"href":"https:\/\/extension.umaine.edu\/plugged-in\/wp-json\/wp\/v2\/pages\/21020\/revisions"}],"predecessor-version":[{"id":21030,"href":"https:\/\/extension.umaine.edu\/plugged-in\/wp-json\/wp\/v2\/pages\/21020\/revisions\/21030"}],"up":[{"embeddable":true,"href":"https:\/\/extension.umaine.edu\/plugged-in\/wp-json\/wp\/v2\/pages\/22"}],"wp:attachment":[{"href":"https:\/\/extension.umaine.edu\/plugged-in\/wp-json\/wp\/v2\/media?parent=21020"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}