{"id":419,"date":"2011-10-31T10:36:49","date_gmt":"2011-10-31T14:36:49","guid":{"rendered":"https:\/\/extension.umaine.edu\/plugged-in\/?page_id=419"},"modified":"2024-09-20T00:14:30","modified_gmt":"2024-09-20T04:14:30","slug":"file-contents","status":"publish","type":"page","link":"https:\/\/extension.umaine.edu\/plugged-in\/policies-guidelines\/civil-rights-toolkit\/file-contents\/","title":{"rendered":"Civil Rights File Contents"},"content":{"rendered":"<h3><strong>Civil Rights File Contents \u2014 retain at least three years of information<\/strong><\/h3>\n<ul>\n<li>County\/region demographic information<\/li>\n<li>Copies of job descriptions to show civil rights obligations<\/li>\n<li>Brochures and other program announcements to show inclusion of non-discrimination and ADA statement<\/li>\n<li>Evidence of who we are serving<\/li>\n<li>Individual demographic survey, membership or enrollment forms<\/li>\n<li>Reports showing numbers served by race, ethnicity, and gender<\/li>\n<li>Mailing lists with demographic information<\/li>\n<li>Complaint Procedure\n<ul>\n<li>Copy of complaint resolution procedure<\/li>\n<li>Complaints received (Retain this information indefinitely.)<\/li>\n<li>Documentation of how any complaints were handled<\/li>\n<\/ul>\n<\/li>\n<li>Civil Rights Training\n<ul>\n<li>Training materials<\/li>\n<li>Evidence of civil rights training completed for new staff and refresher training annually<\/li>\n<\/ul>\n<\/li>\n<li>Annual meeting pre-work for each staff member<\/li>\n<li>Notes from annual staff CR meeting<\/li>\n<li>Diversity training attended by staff members<\/li>\n<li>Minutes from Staff and Executive Committee meetings showing CR topics on agenda<\/li>\n<li>Examples of all reasonable efforts to reach under-served or under-represented audiences<\/li>\n<li>Non-discrimination sign-off sheets<\/li>\n<li>Accommodations provided<\/li>\n<li>Requests for accommodation and how they were handled<\/li>\n<li>Provision of materials in alternative formats<\/li>\n<li>Other examples of accommodations<\/li>\n<li>Success stories. All staff should make copies of success stories from reporting system to include in the file.<\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>Civil Rights File Contents \u2014 retain at least three years of information County\/region demographic information Copies of job descriptions to show civil rights obligations Brochures and other program announcements to show inclusion of non-discrimination and ADA statement Evidence of who we are serving Individual demographic survey, membership or enrollment forms Reports showing numbers served by [&hellip;]<\/p>\n","protected":false},"author":138,"featured_media":0,"parent":292,"menu_order":4,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_kad_blocks_custom_css":"","_kad_blocks_head_custom_js":"","_kad_blocks_body_custom_js":"","_kad_blocks_footer_custom_js":"","_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"footnotes":""},"class_list":["post-419","page","type-page","status-publish","hentry"],"taxonomy_info":[],"featured_image_src_large":false,"author_info":{"display_name":"Amanda Miles","author_link":"https:\/\/extension.umaine.edu\/plugged-in\/author\/amiles\/"},"comment_info":0,"_links":{"self":[{"href":"https:\/\/extension.umaine.edu\/plugged-in\/wp-json\/wp\/v2\/pages\/419","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/extension.umaine.edu\/plugged-in\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/extension.umaine.edu\/plugged-in\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/extension.umaine.edu\/plugged-in\/wp-json\/wp\/v2\/users\/138"}],"replies":[{"embeddable":true,"href":"https:\/\/extension.umaine.edu\/plugged-in\/wp-json\/wp\/v2\/comments?post=419"}],"version-history":[{"count":2,"href":"https:\/\/extension.umaine.edu\/plugged-in\/wp-json\/wp\/v2\/pages\/419\/revisions"}],"predecessor-version":[{"id":19493,"href":"https:\/\/extension.umaine.edu\/plugged-in\/wp-json\/wp\/v2\/pages\/419\/revisions\/19493"}],"up":[{"embeddable":true,"href":"https:\/\/extension.umaine.edu\/plugged-in\/wp-json\/wp\/v2\/pages\/292"}],"wp:attachment":[{"href":"https:\/\/extension.umaine.edu\/plugged-in\/wp-json\/wp\/v2\/media?parent=419"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}