{"id":4776,"date":"2015-03-23T16:08:14","date_gmt":"2015-03-23T20:08:14","guid":{"rendered":"https:\/\/extension.umaine.edu\/plugged-in\/?page_id=4776"},"modified":"2022-05-04T15:58:48","modified_gmt":"2022-05-04T19:58:48","slug":"building-on-experience-handling-group-problems","status":"publish","type":"page","link":"https:\/\/extension.umaine.edu\/plugged-in\/table-of-contents\/building-on-experience-handling-group-problems\/","title":{"rendered":"Building on Experience \u2013 Handling Group Problems"},"content":{"rendered":"

Lack of Participation<\/strong><\/h3>\n

When members do not participate in group activities, leaders need to determine why this is happening. This frequently occurs with younger members who may hesitate to participate in meetings and discussions.<\/p>\n

Possible Causes<\/h4>\n
    \n
  1. Members may not understand goals.<\/li>\n
  2. Members may feel insecure.<\/li>\n
  3. More aggressive members may not give others an opportunity to participate.<\/li>\n
  4. Members may not know how to participate.<\/li>\n
  5. Members may not be interested in program or activity.<\/li>\n
  6. Meeting time may not fit members\u2019 other responsibilities.<\/li>\n<\/ol>\n

    Suggested Solutions<\/h4>\n
      \n
    1. Make sure members have a part in setting goals.<\/li>\n
    2. Make sure members have a part in planning, programs and activities.<\/li>\n
    3. Try to let each individual serve in a role that will be a challenge and in which\u00a0she\/he can succeed.<\/li>\n
    4. Be sure to teach members how to perform the role or assignment if they don\u2019t\u00a0know how.<\/li>\n
    5. Provide opportunities for younger, inexperienced members to participate \u2013 for\u00a0example, serving on a committee \u2013 where they can gain experience before\u00a0giving them a big assignment.<\/li>\n
    6. Promote a friendly, helpful group spirit where no one laughs at or ridicules a\u00a0person who \u201cgoofs.\u201d<\/li>\n
    7. Keep lines of communication open.<\/li>\n
    8. Develop a group goal of \u201ceveryone participates.\u201d<\/li>\n
    9. Change meeting time to suit needs of the group.<\/li>\n<\/ol>\n

      Lack of Interest in Program<\/strong><\/h3>\n

      When members lack interest perhaps the programs are uninteresting. Another indication of lack of interest occurs when there is good attendance only at social functions. It\u2019s also possible that members joined for the wrong reason.<\/p>\n

      Possible Causes<\/h4>\n
        \n
      1. Members do not identify their personal goals with those of the program.<\/li>\n
      2. Members may have had little part in planning the program.<\/li>\n
      3. Members may not find a satisfying role in carrying out the program.<\/li>\n<\/ol>\n

        Suggested Solutions<\/h4>\n
          \n
        1. Involve members in setting group goals.<\/li>\n
        2. Involve members in planning programs they want.<\/li>\n
        3. Involve members in carrying out the program. They need challenging\u00a0responsibilities that they can carry out successfully.<\/li>\n
        4. Give members recognition for their contributions.<\/li>\n<\/ol>\n

          Lack of Local Support for the Organization Leader<\/strong><\/h3>\n

          Many 4-H Clubs have trouble getting and keeping enough adult volunteers to help the club function to its potential. Sometimes the one organizational leader finds herself\/himself assuming nearly all the responsibility for the club, though there are plenty of responsibilities that can be shared. Sometimes lack of parental support is evident.<\/p>\n

          Possible Causes<\/h4>\n
            \n
          1. The group may not have let parents and other people know that it is\u00a0providing a worthwhile program.<\/li>\n
          2. The community may not be aware of the needs of the group or\u00a0opportunities for involvement.<\/li>\n
          3. The group may not have explained fully what is expected of potential\u00a0leaders.<\/li>\n
          4. New or potential leaders may lack the training to carry out needed\u00a0responsibilities.<\/li>\n
          5. The group may be asking potential volunteers to do too much.<\/li>\n<\/ol>\n

            Suggested Solutions<\/h4>\n
              \n
            1. Improve group public relations by carrying out programs, projects, and\u00a0activities that will be recognized as worthwhile in the community.<\/li>\n
            2. Discuss the roles of adult leaders and what is expected of them before\u00a0contacting prospects.<\/li>\n
            3. Arrange leader training if leaders need specific training or orientation to\u00a0carry out their responsibilities.<\/li>\n
            4. Encourage members to express their thanks and appreciation to\u00a0volunteers frequently.<\/li>\n
            5. Have programs for parents and others to acquaint them with the\u00a0accomplishments of the group. Coordinate with Extension 4-H staff to help\u00a0publicize activities.<\/li>\n
            6. Break up the jobs to be done into reasonable pieces. More people will agree\u00a0to help if given a relatively small, well-defined task.<\/li>\n<\/ol>\n

              Declining or Stagnant Membership<\/strong><\/h3>\n

              Membership needs attention either when members are dropping out or when attracting new members is difficult.<\/p>\n

              Possible Causes<\/h4>\n
                \n
              1. Some people may not know about the group, what it does, who may belong,\u00a0how to join.<\/li>\n
              2. Present members may be cliquish and fail to welcome prospective or new\u00a0members.<\/li>\n
              3. The program may not be of interest to current or prospective members.<\/li>\n
              4. Some members may not have a way to get to meetings.<\/li>\n<\/ol>\n

                Suggested Solutions<\/h4>\n
                  \n
                1. Strive to improve the group atmosphere — make it warmer, more friendly.<\/li>\n
                2. Make a list of prospective members and extend friendly, personal invitations.<\/li>\n
                3. Invite prospects to go to a meeting with you.<\/li>\n
                4. Make sure that present and prospective members understand the purpose\u00a0of the group.<\/li>\n
                5. Involve members in planning a program attractive to them.<\/li>\n
                6. Give members responsibilities so they will have a role in the organization\u00a0and feel important to the group.<\/li>\n
                7. Give members recognition for what they do.<\/li>\n
                8. Make members feel liked and wanted.<\/li>\n
                9. Publicize the program and activities.<\/li>\n
                10. Arrange car-pools if transportation is a problem.<\/li>\n<\/ol>\n

                  Disorderly Meetings<\/strong><\/h3>\n

                  Meetings are disrupted when members come late, don\u2019t attend regularly or are disorderly.<\/p>\n

                  Possible Causes<\/h4>\n
                    \n
                  1. Group has fallen into bad habits.<\/li>\n
                  2. Some members do not feel a part of the group.<\/li>\n
                  3. Some members feel insecure and strive for attention.<\/li>\n
                  4. The group has cliques.<\/li>\n
                  5. Members may lack interest in group or program.<\/li>\n
                  6. Members may not know what is expected.<\/li>\n<\/ol>\n

                    Suggested Solutions<\/h4>\n
                      \n
                    1. Discuss problems with members. What standards do they want? What kind of a group do they want to be?<\/li>\n
                    2. Encourage members to state their expectations.<\/li>\n
                    3. Hold training for members, leaders and officers if increased knowledge or skill\u00a0is needed in areas such as conducting meetings and decision-making.<\/li>\n
                    4. Change meeting time if it doesn\u2019t fit the group.<\/li>\n
                    5. Involve group in planning a more interesting program if that seems to be the\u00a0issue.<\/li>\n
                    6. Consider opening with the most attractive parts of the program to encourage\u00a0promptness. This might mean starting with some recreational activities as\u00a0members arrive.<\/li>\n<\/ol>\n

                      Poor Group Relationships<\/strong><\/h3>\n

                      When there is bickering and jealousy among members, or if the group has cliques, poor group relationships result. This problem also arises when young people want to run the show and feel that adult leaders are too dominating. Members may not know how to discuss these problems with leaders, and this can add to the problem.<\/p>\n

                      Possible Causes<\/h4>\n
                        \n
                      1. Individuals may not understand their own motivation or that of others.<\/li>\n
                      2. Individuals have not learned to distinguish between differences in ideas and\u00a0differences between personalities.<\/li>\n
                      3. Individuals may feel insecure and, therefore, are excessively shy, afraid or\u00a0aggressive.<\/li>\n<\/ol>\n

                        Suggested Solutions<\/h4>\n
                          \n
                        1. Build self-confidence and feelings of worth by focusing on each member\u2019s\u00a0assets and strengths.\u00a0\u201cI like the way you handled that.\u201d \u201cI appreciate what you\u00a0did.\u201d<\/li>\n
                        2. Let the members know their worth. Recognize improvement and effort, not\u00a0just accomplishment. Encourage cooperation rather than competition.\u00a0\u201cYou\u2019re improving.\u201d \u201cIt looks as if you worked very hard on that.\u201d<\/li>\n
                        3. Focus on member\u2019s ability to manage her\/his life and make decisions. Do not anticipate failure. \u201cI trust you to become responsible and independent.\u201d<\/li>\n
                        4. Focus on contributions and appreciation. \u201cYour contribution counts.\u201d \u201cWe\u00a0appreciate what you have done.\u201d<\/li>\n
                        5. Accept members as they are. Don\u2019t make your approval and acceptance\u00a0dependent on their behavior.<\/li>\n
                        6. Work to develop mutual understanding and trust between members and leaders.<\/li>\n<\/ol>\n

                          Resources<\/strong>: Most of the resources needed will be found in the imaginations of your members. Provide enough to make them comfortable. They will be off to a good start.<\/p>\n

                          Questions<\/strong>: Strive to ask questions that stimulate thought. After you ask a question, pause long enough for members to think and to answer. Questions that can be answered \u201cyes\u201d or \u201cno\u201d do not help develop group discussion.<\/p>\n

                          Presentations<\/strong>: Encourage members to share their ideas with others. Skits, plays, puppet shows, posters, etc., should be encouraged. Explore many methods for sharing ideas.<\/p>\n

                          Sources<\/strong>: University of Florida Cooperative Extension, Institute of Food and Agricultural Sciences. This guide has been adapted from \u201cHandling Group Problems,\u201d LG778, University of Missouri-Columbia, by John A. Rutledge, Jr., Extension 4-H Youth Specialist.<\/p>\n Building on Experience \u2013 Handling Group Problems (Word) <\/span><\/a>\n","protected":false},"excerpt":{"rendered":"

                          Lack of Participation When members do not participate in group activities, leaders need to determine why this is happening. This frequently occurs with younger members who may hesitate to participate in meetings and discussions. Possible Causes Members may not understand goals. Members may feel insecure. More aggressive members may not give others an opportunity to […]<\/p>\n","protected":false},"author":138,"featured_media":0,"parent":4580,"menu_order":19,"comment_status":"closed","ping_status":"closed","template":"templates\/page-withsidebar.php","meta":{"_kad_blocks_custom_css":"","_kad_blocks_head_custom_js":"","_kad_blocks_body_custom_js":"","_kad_blocks_footer_custom_js":"","_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"footnotes":""},"class_list":["post-4776","page","type-page","status-publish","hentry"],"taxonomy_info":[],"featured_image_src_large":false,"author_info":{"display_name":"Amanda Miles","author_link":"https:\/\/extension.umaine.edu\/plugged-in\/author\/amiles\/"},"comment_info":0,"_links":{"self":[{"href":"https:\/\/extension.umaine.edu\/plugged-in\/wp-json\/wp\/v2\/pages\/4776","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/extension.umaine.edu\/plugged-in\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/extension.umaine.edu\/plugged-in\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/extension.umaine.edu\/plugged-in\/wp-json\/wp\/v2\/users\/138"}],"replies":[{"embeddable":true,"href":"https:\/\/extension.umaine.edu\/plugged-in\/wp-json\/wp\/v2\/comments?post=4776"}],"version-history":[{"count":2,"href":"https:\/\/extension.umaine.edu\/plugged-in\/wp-json\/wp\/v2\/pages\/4776\/revisions"}],"predecessor-version":[{"id":15880,"href":"https:\/\/extension.umaine.edu\/plugged-in\/wp-json\/wp\/v2\/pages\/4776\/revisions\/15880"}],"up":[{"embeddable":true,"href":"https:\/\/extension.umaine.edu\/plugged-in\/wp-json\/wp\/v2\/pages\/4580"}],"wp:attachment":[{"href":"https:\/\/extension.umaine.edu\/plugged-in\/wp-json\/wp\/v2\/media?parent=4776"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}