{"id":5341,"date":"2015-07-09T09:51:28","date_gmt":"2015-07-09T13:51:28","guid":{"rendered":"https:\/\/extension.umaine.edu\/plugged-in\/?page_id=5341"},"modified":"2026-07-23T09:37:02","modified_gmt":"2026-07-23T13:37:02","slug":"reserving-conference-rooms-cars","status":"publish","type":"page","link":"https:\/\/extension.umaine.edu\/plugged-in\/home\/reserving-conference-rooms-cars\/","title":{"rendered":"Reserving UMaine Extension Conference Rooms and Cars"},"content":{"rendered":"\n<h3 class=\"wp-block-heading\"><b>Orono Conference Rooms:<\/b><\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>411 Estabrooke Hall<\/strong> (Fishbowl): Schedule with Angela Hart at <a href=\"mailto:angela.hart@maine.edu\">angela.hart@maine.edu<\/a><\/li>\n\n\n\n<li><strong>452 Estabrooke Hall<\/strong> (ELT\/SLT Conference room): schedule with Angela Hart at <a href=\"mailto:angela.hart@maine.edu\">angela.hart@maine.edu<\/a><\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\"><b>Orono Cars:<\/b><\/h3>\n\n\n\n<p>We have four Extension vehicles based at Estabrooke Hall in Orono for the use of work-related travel. These vehicles are located in the Deering Lot. They are equipped with <em>The Maine Atlas &amp; Gazetteer<\/em>, a variety of general supplies, and, in the glove box, <a href=\"https:\/\/docs.google.com\/document\/d\/1Jdf9lkLW03YJkPYTYG_ZKqbYgIc67N6PoabxxKuArhw\/edit?usp=sharing\" target=\"_blank\" rel=\"noreferrer noopener\">WEX Fuel Card and Emergency Reference Sheet for Cooperative Extension Vehicle (Google Doc)<\/a>, for:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>using WEX fuel payment cards and<\/li>\n\n\n\n<li>what to do \/ who to call in the event of an emergency<\/li>\n<\/ol>\n\n\n\n<p>Your safety on the road is our priority and we want to make sure you have the tools you need for safe work travels!<\/p>\n\n\n\n<p>Please follow these instructions on how to get approved to drive a vehicle and how to make a reservation.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>The <a href=\"#approval-process\"><strong>Approval Process<\/strong><\/a> is <strong>required for first-time users<\/strong>.<\/li>\n\n\n\n<li>The <a href=\"#car-reservation-process\"><strong>Reservation Process<\/strong><\/a> will be followed each time you reserve.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\"><strong><a id=\"approval-process\"><\/a>Approval Process<\/strong><\/h3>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Visit the <a href=\"https:\/\/umaine.edu\/ofm\/campus-services\/motor-pool\/\">UMaine Motor Pool page<\/a> to download and complete the appropriate <strong>License Agreement Form<\/strong> (staff, student, etc.), and read through the:\n<ol style=\"list-style-type:lower-alpha\" class=\"wp-block-list\">\n<li>Operating Rules,<\/li>\n\n\n\n<li>the APL 11-B, and<\/li>\n\n\n\n<li>the Motor Vehicle Use Policies<\/li>\n<\/ol>\n<\/li>\n\n\n\n<li>Return your completed <strong>License Agreement Form<\/strong> to <a href=\"mailto:ella.glatter@maine.edu\" target=\"_blank\" rel=\"noopener\">ella.glatter@maine.edu<\/a>.<\/li>\n\n\n\n<li>Apply for a WEX fuel card and individual pin using this <a href=\"https:\/\/mycampus.maine.edu\/documents\/10217\/3805423\/WEX+Fuel+Card+Application+062016\/aa82bb15-71de-4ac4-9e10-a5e390fa15c0\">WEX Gas Card \/ Driver Pin Application form<\/a> (must have a maine.edu email address\/login to access and download). WEX cards are used for fueling vehicles and are found in each vehicle\u2019s glove compartment.<\/li>\n<\/ol>\n\n\n\n<hr>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Department Contact information: Ella Glatter<\/li>\n\n\n\n<li>Card Assignment area left blank (including Assign to a Person and Assigned to a Vehicle areas)<\/li>\n\n\n\n<li>Driver Pin# &#8211; Filled in by driver requesting a Pin#, signed by Driver and Driver&#8217;s supervisor<\/li>\n\n\n\n<li>Please have a default chart field (account information) ready (check with your supervisor for this information).<\/li>\n\n\n\n<li>Your PIN will be unique to you and may be used on any of the cards.<\/li>\n\n\n\n<li>Submit the fully completed and signed form to Ella Glatter, <a href=\"mailto:ella.glatter@maine.edu\" target=\"_blank\" rel=\"noopener\">ella.glatter@maine.edu<\/a> and she will send it to <a href=\"mailto:umscreditcards@maine.edu\" target=\"_blank\" rel=\"noopener noreferrer\">umscreditcards@maine.edu<\/a>. They will confirm your PIN via email.<\/li>\n\n\n\n<li>For an intro to and pertinent information for using a WEX card, please visit the <a href=\"https:\/\/mycampus.maine.edu\/group\/mycampus\/fuel-card\" target=\"_blank\" rel=\"noopener noreferrer\">Fuel Card page<\/a> (must have a maine.edu email address\/login to access and view) on the myCampus portal.<\/li>\n<\/ul>\n\n\n\n<p>You will be notified when your approval paperwork has been processed!<\/p>\n\n\n<style>.kb-image5341_806f7d-36 .kb-image-has-overlay:after{opacity:0.3;}<\/style>\n<div class=\"wp-block-kadence-image kb-image5341_806f7d-36\"><figure class=\"alignright size-archive_9_5\"><img loading=\"lazy\" decoding=\"async\" width=\"360\" height=\"200\" src=\"https:\/\/extension.umaine.edu\/plugged-in\/wp-content\/uploads\/sites\/54\/2026\/07\/estabrooke-hall-door-360x200.jpg\" alt=\"Estabrooke Hall rear door\" class=\"kb-img wp-image-22545\" \/><figcaption>Estabrooke Hall Rear Entrance Door<\/figcaption><\/figure><\/div>\n\n\n\n<h4 class=\"wp-block-heading\"><strong><a id=\"car-reservation-process\"><\/a>Reservation Process<\/strong><\/h4>\n\n\n\n<ol class=\"wp-block-list\">\n<li>When you are ready to reserve a vehicle, <a href=\"mailto:CE-OronoVehicleReservation-group@maine.edu\">CE-OronoVehicleReservation-group@maine.edu<\/a> with your date(s), times, and chart field to be charged. If the vehicle\/date is available, you will be notified and sent a calendar invite (reserving the appropriate vehicle during the window of time requested).<\/li>\n\n\n\n<li>Keys are available for pick up in Estabrooke Hall (key box is located by the rear entrance door).<\/li>\n\n\n\n<li><span id=\"m_7020706654370283389gmail-m_-3633134011998876800gmail-m_-6937841674279178558gmail-m_-6679808972032336472gmail-m_-1720091369983471136gmail-m_7161208841919306659m_6743645545079799189gmail-m_-1610984255926474690gmail-docs-internal-guid-a49228e2-7fff-cbd9-3e33-1d009b73b1fe\">The vehicle needs to be returned on the final day of your reservation, ready for the next user&#8217;s departure early the next morning. You must return the vehicle with a full fuel tank, using the provided WEX card. Remove any personal items or large debris. Drop off keys in the key drop box outside Estabrooke Hall&#8217;s rear entrance (to the right of the doors).<\/span><\/li>\n<\/ol>\n\n\n\n<blockquote><p style=\"text-align: center\"><strong>For questions related to using WEX cards:<br>\nWEX customer service is available 24\/7 at 1.800.492.0669.<\/strong><\/p><p style=\"text-align: center\"><strong>For questions related to your Driver ID\/PIN,<br>\ncontact Procurement\/Fuel Card Administrator: 207.581.2633.<\/strong><\/p><\/blockquote>\n\n\n\n<hr>\n\n\n\n<h3 class=\"wp-block-heading\"><a id=\"vehicle-availability\"><\/a>Vehicle Availability<\/h3>\n\n\n\n<p>Click on the vehicles link to view calendars that show when vehicles are available. <strong>NOTE:<\/strong> You must have a UMaine Extension Gmail account to view these calendars. For the vehicles that aren&#8217;t linked to a calendar, please contact the scheduling contact who is associated with the vehicle.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Orono Cars: <\/strong><\/h4>\n\n\n\n<p>Staff who are looking to reserve these vehicles must email:<br><a href=\"mailto:CE-OronoVehicleReservation-group@maine.edu\">CE-OronoVehicleReservation-group@maine.edu<\/a><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/calendar.google.com\/calendar\/embed?src=maine.edu_rqfhb1ave1teeogr38pefisck4%40group.calendar.google.com&amp;ctz=America%2FNew_York\" target=\"_blank\" rel=\"noopener noreferrer\">301-101 GMC Truck<\/a><a href=\"https:\/\/calendar.google.com\/calendar\/embed?src=maine.edu_rqfhb1ave1teeogr38pefisck4%40group.calendar.google.com&amp;ctz=America%2FNew_York\" target=\"_blank\" rel=\"noopener noreferrer\"> (Google Calendar)<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/calendar.google.com\/calendar\/embed?src=maine.edu_7207tdgb91m06r9k34vj81jqi8%40group.calendar.google.com&amp;ctz=America%2FNew_York\" target=\"_blank\" rel=\"noopener noreferrer\">300-447 Nissan Rogue Silver (Google Calendar)<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/calendar.google.com\/calendar\/embed?src=maine.edu_47nusf94fu57kt6c3rj1jpi4pg%40group.calendar.google.com&amp;ctz=America%2FNew_York\" target=\"_blank\" rel=\"noopener noreferrer\">301-029 Nissan Rogue (Google Calendar)<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/calendar.google.com\/calendar\/u\/0\/embed?src=c_bvj986ol3l0r66q9kiariub9fs@group.calendar.google.com&amp;ctz=America\/New_York\" target=\"_blank\" rel=\"noopener noreferrer\">300-079 Chevy Equinox White (Google Calendar)<\/a><\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">Other Maine Cars<\/h3>\n\n\n\n<h4 class=\"wp-block-heading\"><b>Located at Cumberland:<\/b><\/h4>\n\n\n\n<p>Staff who are looking to reserve these vehicles must email the UMaine Extension Cumberland County reception email at <a href=\"mailto:extension.rlreception@maine.edu\" target=\"_blank\" rel=\"noopener noreferrer\">extension.rlreception@maine.edu<\/a> to check for availability.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/calendar.google.com\/calendar\/embed?src=maine.edu_168njdgetefej358bvmp69c154%40group.calendar.google.com&amp;ctz=America\/New_York\" target=\"_blank\" rel=\"noopener noreferrer\">300-001 Nissan Rogue (Google Calendar)<\/a><em>&nbsp;<\/em><\/li>\n\n\n\n<li><a href=\"http:\/\/www.google.com\/calendar\/embed?src=maine.edu_hqv2vc70gjlooohjuk2tnkrmh8@group.calendar.google.com&amp;ctz=America\/New_York\" target=\"_blank\" rel=\"noopener noreferrer\">882 Subaru Outback (Silver) (Google Calendar)<\/a><\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Located at Oxford:&nbsp;<\/strong><\/h4>\n\n\n\n<p>Staff who are looking to reserve this vehicle must email Tayla Mann at <a href=\"mailto:tayla.mann@maine.edu\" target=\"_blank\" rel=\"noopener\">tayla.mann@maine.edu<\/a> to check for availability.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>300-038 Chevrolet Equinox<\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>Orono Conference Rooms: Orono Cars: We have four Extension vehicles based at Estabrooke Hall in Orono for the use of work-related travel. These vehicles are located in the Deering Lot. They are equipped with The Maine Atlas &amp; Gazetteer, a variety of general supplies, and, in the glove box, WEX Fuel Card and Emergency Reference [&hellip;]<\/p>\n","protected":false},"author":138,"featured_media":0,"parent":4,"menu_order":3,"comment_status":"closed","ping_status":"closed","template":"templates\/page-withsidebar.php","meta":{"_kad_blocks_custom_css":"","_kad_blocks_head_custom_js":"","_kad_blocks_body_custom_js":"","_kad_blocks_footer_custom_js":"","_monsterinsights_skip_tracking":false,"footnotes":""},"class_list":["post-5341","page","type-page","status-publish","hentry"],"taxonomy_info":[],"featured_image_src_large":false,"author_info":{"display_name":"Amanda Miles","author_link":"https:\/\/extension.umaine.edu\/plugged-in\/author\/amiles\/"},"comment_info":0,"_links":{"self":[{"href":"https:\/\/extension.umaine.edu\/plugged-in\/wp-json\/wp\/v2\/pages\/5341","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/extension.umaine.edu\/plugged-in\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/extension.umaine.edu\/plugged-in\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/extension.umaine.edu\/plugged-in\/wp-json\/wp\/v2\/users\/138"}],"replies":[{"embeddable":true,"href":"https:\/\/extension.umaine.edu\/plugged-in\/wp-json\/wp\/v2\/comments?post=5341"}],"version-history":[{"count":20,"href":"https:\/\/extension.umaine.edu\/plugged-in\/wp-json\/wp\/v2\/pages\/5341\/revisions"}],"predecessor-version":[{"id":22550,"href":"https:\/\/extension.umaine.edu\/plugged-in\/wp-json\/wp\/v2\/pages\/5341\/revisions\/22550"}],"up":[{"embeddable":true,"href":"https:\/\/extension.umaine.edu\/plugged-in\/wp-json\/wp\/v2\/pages\/4"}],"wp:attachment":[{"href":"https:\/\/extension.umaine.edu\/plugged-in\/wp-json\/wp\/v2\/media?parent=5341"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}