{"id":25187,"date":"2020-05-11T13:50:22","date_gmt":"2020-05-11T17:50:22","guid":{"rendered":"https:\/\/extension.umaine.edu\/publications\/?page_id=25187"},"modified":"2024-05-24T09:25:52","modified_gmt":"2024-05-24T13:25:52","slug":"pre-planning-key-activities","status":"publish","type":"page","link":"https:\/\/extension.umaine.edu\/publications\/4807e\/pre-planning-key-activities\/","title":{"rendered":"Bulletin #4807, Farm Coaching to Support Farm-Team Communication: Pre-Planning"},"content":{"rendered":"\n<h3 class=\"wp-block-heading\"><strong>Key Activities<\/strong><\/h3>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Coach selection.<\/strong> Key competencies of coaches:<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Listen: Exemplary listening skills<\/li>\n\n\n\n<li>Clarify: Asks follow-up and probing questions<\/li>\n\n\n\n<li>Synthesize: Ability to bring various issues, feelings and needs together<\/li>\n\n\n\n<li>Reflect: Fluent in reflective language that reinforces farmers\u2019 voices\/needs<\/li>\n\n\n\n<li>Model: Efficient, on-point, kind, curious, reflective<\/li>\n\n\n\n<li>Teach: Introduce and practice communication (interpersonal) tools and strategies<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Preparation of coaches.<\/strong><\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Coach orientation and team building\n<ul class=\"wp-block-list\">\n<li>Learn about each team member\u2019s skills and offerings<\/li>\n\n\n\n<li>Learn about each team member\u2019s challenges\/growing edges<\/li>\n\n\n\n<li>Learn about each team member\u2019s life and work<\/li>\n\n\n\n<li>Skill building: Based on assets identified above, individual coaches (or the whole team) might attend a workshop, discuss a paper, article or book to gain more skills in a particular subject area<\/li>\n\n\n\n<li>Discuss as a team the various pertinent modalities: mediation, teaching, modeling, support, providing resources, coaching, referrals.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Decide on a working definition of \u201ccoach\u201d for this program (see key competencies above)<\/li>\n\n\n\n<li>Discuss as a team how the coaches will:\n<ul class=\"wp-block-list\">\n<li>plan<\/li>\n\n\n\n<li>collaborate<\/li>\n\n\n\n<li>communicate<\/li>\n\n\n\n<li>offer feedback<\/li>\n\n\n\n<li>handle conflict<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Farmer Recruitment.<\/strong> Our project used these (not exhaustive) efforts, all of which were effective:<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Offer 1-3 hour communication workshops and recruit participants who were interested in a deeper dive into this work<\/li>\n\n\n\n<li>Promote coaching through list-servs and existing service provider networks<\/li>\n\n\n\n<li>Direct referrals from the Maine Beginning Farmer Resource Network network of service providers<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Coach-to-Farmer Matching.<\/strong> We considered:<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Conflict of interests between coaches and farmers (e.g. same markets, towns, or industries)<\/li>\n\n\n\n<li>Farmers\u2019 goals<\/li>\n\n\n\n<li>Coaches\u2019 experience<\/li>\n\n\n\n<li>Geographic location of farmer and coach(es)<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Logistics.<\/strong><\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li>One coach makes all scheduling calls\/emails based on a shared online document that had all coaches\u2019 availability<\/li>\n\n\n\n<li>Download and familiarize coaching team with Zoom (or other videoconference) platform<\/li>\n\n\n\n<li>Scout meeting places should farmers prefer to meet off-site<\/li>\n\n\n\n<li>Acquire flipcharts, markers<\/li>\n\n\n\n<li>Develop farmer intake form<\/li>\n\n\n\n<li>Request that farmer complete intake form by mail, email or phone<\/li>\n\n\n\n<li>Preliminary prep amongst coaches (review intake forms, finalize Session 1 (S1) agendas)<\/li>\n\n\n\n<li>Prepare notebooks for each farm team with resources\n<ul class=\"wp-block-list\">\n<li>How to design an agenda<\/li>\n\n\n\n<li>Roles on the farm<\/li>\n\n\n\n<li>Decision making<\/li>\n\n\n\n<li>Basic communication handouts<\/li>\n\n\n\n<li>More as decided by coaching team<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>Schedule S1 with each farm<\/li>\n\n\n\n<li>Send out pre-work to farmers\n<ul class=\"wp-block-list\">\n<li>Strength\/Weaknesses\/Opportunities\/Challenges (SWOC &#8211; Self Assessment) Document (done individually, not shared until S1)<\/li>\n\n\n\n<li><a href=\"https:\/\/atinadiffley.com\/time-management-the-eisenhower-box\/\" target=\"_blank\" rel=\"noopener noreferrer\">Time Management &amp; The Eisenhower Box<\/a><\/li>\n\n\n\n<li>Send out S1 Agenda 5-7 days before S1<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n\n\n\n<hr>\n\n\n\n<p><em>University of Maine Cooperative Extension is an equal opportunity institution and provider committed to nondiscrimination. For more information, visit <a href=\"https:\/\/extension.umaine.edu\/nondiscrimination\">extension.umaine.edu\/nondiscrimination<\/a>.<\/em><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Key Activities Coach selection. Key competencies of coaches: Preparation of coaches. Farmer Recruitment. Our project used these (not exhaustive) efforts, all of which were effective: Coach-to-Farmer Matching. We considered: Logistics.<\/p>\n","protected":false},"author":10,"featured_media":0,"parent":25151,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"templates\/page-withsidebar.php","meta":{"_kad_blocks_custom_css":"","_kad_blocks_head_custom_js":"","_kad_blocks_body_custom_js":"","_kad_blocks_footer_custom_js":"","_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"footnotes":""},"class_list":["post-25187","page","type-page","status-publish","hentry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.2 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Bulletin #4807, Farm Coaching to Support Farm-Team Communication: Pre-Planning - Cooperative Extension Publications - University of Maine Cooperative Extension<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/extension.umaine.edu\/publications\/4807e\/pre-planning-key-activities\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Bulletin #4807, Farm Coaching to Support Farm-Team Communication: Pre-Planning - Cooperative Extension Publications - University of Maine Cooperative Extension\" \/>\n<meta property=\"og:description\" content=\"Key Activities Coach selection. 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