{"id":25237,"date":"2020-05-11T15:09:39","date_gmt":"2020-05-11T19:09:39","guid":{"rendered":"https:\/\/extension.umaine.edu\/publications\/?page_id=25237"},"modified":"2024-05-24T09:27:43","modified_gmt":"2024-05-24T13:27:43","slug":"s3-harvesting","status":"publish","type":"page","link":"https:\/\/extension.umaine.edu\/publications\/4807e\/s3-harvesting\/","title":{"rendered":"Bulletin #4807, Farm Coaching to Support Farm-Team Communication: Session 3"},"content":{"rendered":"\n<h3 class=\"wp-block-heading\"><strong>S3: Harvesting<\/strong><\/h3>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Goal of S3: <\/strong>Highly individual based on specific goals and needs of Communication Plan. Activities selected if appropriate.<\/h4>\n\n\n\n<p><strong>Group check-in.<\/strong><\/p>\n\n\n\n<p><strong>Review Homework from S2.<\/strong><\/p>\n\n\n\n<p><strong><span style=\"color: #3698d4\">\u21d2<\/span> Activity: Roles and Responsibilities<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>What jobs does each person do?<\/li>\n\n\n\n<li>How does staff know who to go to for what? Where\/how is this communicated? (Employee manual, orientation, Standard Operating Procedures (SOPs))<\/li>\n\n\n\n<li>Which jobs are wonderful? Which ones are slogs?<\/li>\n\n\n\n<li>How to minimize slogs and plan for more wonderful?<\/li>\n\n\n\n<li>Which do you like to do alone? Together?<\/li>\n\n\n\n<li>Are there seasonal shifts (ie: from transplanting &amp; planting to harvest)? How do these change\/impact daily and seasonal schedules?<\/li>\n<\/ul>\n\n\n\n<p><strong><span style=\"color: #3698d4\">\u21d2<\/span> Activity: Identify and\/or develop a few SOPs <\/strong>(e.g. hiring, farm stand management, cleanliness, vegetable processing, crew meetings, microgreen production)<\/p>\n\n\n\n<p><strong><span style=\"color: #3698d4\">\u21d2<\/span> Activity: A ranking tool to assess and evaluate opportunities\/choices\/changes <\/strong><\/p>\n\n\n\n<p><strong><span style=\"color: #3698d4\">\u21d2<\/span> Activity: Plan a Team Building Meeting for\/with farm crew<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>What are the goals of the meeting?<\/li>\n\n\n\n<li>Have each crew member do a SWOC and share with group?<\/li>\n\n\n\n<li>Plan for crew meetings through the busy season.<\/li>\n\n\n\n<li>Do crew members need role clarification?<\/li>\n\n\n\n<li>Does a particular area of the farm need a whole crew troubleshooting session?<\/li>\n\n\n\n<li>Are there policies that need refining, discussion, development?<\/li>\n\n\n\n<li>Does the crew need help with disagreements, grievances?<\/li>\n\n\n\n<li>Craft an agenda and materials list based on the findings from the above questions.<\/li>\n\n\n\n<li><a href=\"https:\/\/ncfreshproducesafety.ces.ncsu.edu\/%20ncfreshproducesafety-gaps-standard-operating-procedures\/\" target=\"_blank\" rel=\"noopener noreferrer\">SOP article from North Carolina State Extension<\/a><\/li>\n<\/ul>\n\n\n\n<p><strong><span style=\"color: #3698d4\">\u21d2<\/span> Activity: Craft a Communication Plan.<\/strong> (This may be saved for S4 or done at S3 with an amount of time for implementation prior to S4)<\/p>\n\n\n\n<p>A Communication Plan might serve the farm team in:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Prioritizing tasks<\/li>\n\n\n\n<li>Making financial decisions<\/li>\n\n\n\n<li>Managing staff<\/li>\n\n\n\n<li>Planning off-farm work<\/li>\n\n\n\n<li>Planning for childcare<\/li>\n\n\n\n<li>Brainstorm the following parts of a Communication Plan:<\/li>\n\n\n\n<li>What (meetings for prioritizing, meetings with financial focus, staff\/management meetings, personal needs like fitness, reading, family time, etc.)<\/li>\n\n\n\n<li>Where (on-farm, over dinner out, etc.)<\/li>\n\n\n\n<li>Who (Managers? Family? Crew?)<\/li>\n\n\n\n<li>When (Daily, weekly, monthly, annually)<\/li>\n\n\n\n<li>How (Email reminders? Farm calendar as a communication tool?)<\/li>\n<\/ul>\n\n\n\n<p><strong>Homework:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Any from S1 and\/or S2 that are applicable<\/li>\n\n\n\n<li>Write up a division of labor SOP for staff so everyone knows:<\/li>\n\n\n\n<li>Their job description, expectations and \u201cchain of command\u201d<\/li>\n\n\n\n<li>Which manager\/farmer is responsible for which tasks<\/li>\n\n\n\n<li>How to communicate about that subject (email, text, in person, etc.)<\/li>\n\n\n\n<li>Contact specific support people\/organizations (Small Business Development Center, Insurance company, lawyer, etc.)<\/li>\n<\/ul>\n\n\n\n<p><strong>Closing: Self-evaluation<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Coaches model answering the question \u201cHow did I do?\u201d Expressing appreciation and correcting any gaffs, oversights, unintentional harms, etc., that may have occurred. Farmers are invited to do the same.<\/li>\n<\/ul>\n\n\n\n<p><strong>Closing: Plan next meeting time and place<\/strong><\/p>\n\n\n\n<p><em>Send out S3 Notes 5-7 days after S3 meeting<br><\/em><em>Send out S4 Agenda 5-7 days before S4 meeting<\/em><\/p>\n\n\n\n<p>Example of a weekly plan of contact, meetings, farm needs, work schedules:<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table><tbody><tr><td>&nbsp;<\/td><th><strong>MON<\/strong><\/th><th><strong>TUE<\/strong><\/th><th><strong>WED<\/strong><\/th><th><strong>THU<\/strong><\/th><th><strong>FRI<\/strong><\/th><th><strong>SAT<\/strong><\/th><th><strong>SUN<\/strong><\/th><\/tr><tr><th>Person A<\/th><td>Work<\/td><td>On Farm<\/td><td>Work<\/td><td>Work<\/td><td>Work<\/td><td>&nbsp;<\/td><td>&nbsp;<\/td><\/tr><tr><th>Person B<\/th><td colspan=\"2\">Work at Flower Operation<\/td><td rowspan=\"3\">Harvest Day<\/td><td>Work at Flower Operation<\/td><td rowspan=\"3\">Harvest Day<\/td><td>On Farm<\/td><td>&nbsp;<\/td><\/tr><tr><th>Person C<\/th><td>&nbsp;<\/td><td>Fitness Class<\/td><td>Fitness Class<\/td><td rowspan=\"2\">Farmers\u2019\n<p>Market<\/p>\n<\/td><td>&nbsp;<\/td><\/tr><tr><th>Person D<\/th><td>&nbsp;<\/td><td>Preschool with child<\/td><td>&nbsp;<\/td><td>&nbsp;<\/td><\/tr><tr><th rowspan=\"2\">Farm Needs &#8211; Farm<\/th><td colspan=\"6\">15-minute Farm Meeting<\/td><td>&nbsp;<\/td><\/tr><tr><td>Farm Meeting<\/td><td>CSA Newsletter<\/td><td>&nbsp;<\/td><td>&nbsp;<\/td><td>&nbsp;<\/td><td>Financials\n<p>Pay Bills<\/p>\n<\/td><td>Day Off?\n<p>Big Project Day?<\/p>\n<p>Evening Dinner?<\/p>\n<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<hr>\n\n\n\n<p><em>University of Maine Cooperative Extension is an equal opportunity institution and provider committed to nondiscrimination. For more information, visit <a href=\"https:\/\/extension.umaine.edu\/nondiscrimination\">extension.umaine.edu\/nondiscrimination<\/a>.<\/em><\/p>\n","protected":false},"excerpt":{"rendered":"<p>S3: Harvesting Goal of S3: Highly individual based on specific goals and needs of Communication Plan. Activities selected if appropriate. Group check-in. Review Homework from S2. \u21d2 Activity: Roles and Responsibilities \u21d2 Activity: Identify and\/or develop a few SOPs (e.g. hiring, farm stand management, cleanliness, vegetable processing, crew meetings, microgreen production) \u21d2 Activity: A ranking [&hellip;]<\/p>\n","protected":false},"author":10,"featured_media":0,"parent":25151,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"templates\/page-withsidebar.php","meta":{"_kad_blocks_custom_css":"","_kad_blocks_head_custom_js":"","_kad_blocks_body_custom_js":"","_kad_blocks_footer_custom_js":"","_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"footnotes":""},"class_list":["post-25237","page","type-page","status-publish","hentry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.2 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Bulletin #4807, Farm Coaching to Support Farm-Team Communication: Session 3 - Cooperative Extension Publications - University of Maine Cooperative Extension<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/extension.umaine.edu\/publications\/4807e\/s3-harvesting\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Bulletin #4807, Farm Coaching to Support Farm-Team Communication: Session 3 - Cooperative Extension Publications - University of Maine Cooperative Extension\" \/>\n<meta property=\"og:description\" content=\"S3: Harvesting Goal of S3: Highly individual based on specific goals and needs of Communication Plan. 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