{"id":10252,"date":"2021-05-05T12:33:16","date_gmt":"2021-05-05T16:33:16","guid":{"rendered":"https:\/\/extension.umaine.edu\/washington\/?page_id=10252"},"modified":"2021-05-05T12:43:32","modified_gmt":"2021-05-05T16:43:32","slug":"wcea-meeting-minutes-january-2021","status":"publish","type":"page","link":"https:\/\/extension.umaine.edu\/washington\/wcea-meeting-minutes-january-2021\/","title":{"rendered":"WCEA Meeting Minutes- January 2021"},"content":{"rendered":"

WCEA meeting minutes-<\/strong>19 Jan 2021<\/strong><\/p>\n

In attendance: Eric Jones (recording), Bob Simpson, Jen Lobley, Kyle Winslow, Ed Latham, Alex Gayton<\/p>\n

Meeting called to order at 18:05<\/p>\n

 <\/p>\n

Treasurer\u2019s report:<\/u><\/strong><\/p>\n

            Operating statement, balance sheet, etc. provided.<\/p>\n

            Balance sheet through 31 Dec, Last year\u2019s appropriation $40,000; expect our 2021 appropriation as soon as the county personnel are in their offices again.  Bob moved some funds into the operating account from savings, will be replaced when we get our appropriation.  Funds for technology ($11,500) from U Maine were deducted from the monies owed to U Maine.  Secretarial salary bill was for 18 months most recently.  Many thanks to Tara for her help collating that information.<\/p>\n

            Treasurer\u2019s report accepted unanimously (Ed moved, Eric seconded)<\/p>\n

 <\/p>\n

Minutes<\/u><\/strong> from 20 Oct. 2020 accepted unanimously (moved by Bob, seconded by Kyle)<\/p>\n

 <\/p>\n

Staff reports:<\/u><\/strong><\/p>\n

            Alex reported that they\u2019ve been approved to pre-record videos for their outreach efforts and they\u2019re making progress on that.<\/p>\n

Bob asked about sending out thank you notes as noted in our last meeting.  That hasn\u2019t happened yet but Kyle will meet with Jen to work on that.<\/p>\n

Staff have been remarkable keeping the various programs going and the board expressed their thanks for those efforts. <\/p>\n

 <\/p>\n

Authorized signatory\u2019s resolution sent by Bob  <\/u><\/strong><\/p>\n

This is for Kyle and Bob to be able to manage the account.  This would allow Bob or Kyle to sign checks, manage accounts, and possibly engage in online banking.  Bob will send the forms to Dannie because she needs to sign them, then to Kyle for his signatures and back to Bob to file them with the bank.<\/p>\n

            Moved by Bob, seconded by Eric, approved unanimously<\/p>\n

Kyle noted that it should be included in the bylaws to ensure that any incoming treasurer\/president fill out the paperwork on this upon entering those respective offices.<\/p>\n

 <\/p>\n

Bylaws regarding spending amount for WCEA activities that require executive committee approval  <\/u><\/strong><\/p>\n

            Things that are budgeted don\u2019t require approval beyond approval of the budget itself.<\/p>\n

            Unexpected expenses require some oversight.<\/p>\n

            Perhaps setting the cut off amount as a percentage of the total budget?<\/p>\n

            Setting the limit by percentage might be troublesome for people working out of portions of the total budget.<\/p>\n

            The suggestion was made to set the limit at $500 pending approval by a quorum of the executive committee that must include the president and treasurer.<\/p>\n

            Kyle will work on language for this to bring to the next meeting<\/p>\n

 <\/p>\n

Support salary credit<\/u><\/strong><\/p>\n

            Staff report that the color printer might need to be replaced<\/p>\n

            There was a request made for a number of iPads to be used on location<\/p>\n

            There\u2019s a need for a portable printer for folks working from home<\/p>\n

            Other technology needs include a new computer for Deb, who we share with the center for aging.  Jen has suggested Deb ask the center for aging about replacing her computer, sharing the cost with WCEA, or giving Deb Tara\u2019s current machine and replacing Tara\u2019s computer.<\/p>\n

            Jen will survey the staff to determine their needs and get back to us with that information. <\/p>\n

 <\/p>\n

Norm Duzen award update<\/u><\/strong><\/p>\n

            Tara has posted an announcement about it (see email from 6 Jan 2021)<\/p>\n

            The deadline for Duzen award recommendations 5 March 2021<\/p>\n

            Thanks to Tara for making sure that got posted<\/p>\n

 <\/p>\n

Committee membership<\/u><\/strong><\/p>\n

            Eric ends in Spring 2021 – will take on another term<\/p>\n

            Kyle ends in Spring 2021 – will take on another term<\/p>\n

            Bob\u2019s first term ends in Spring 2021<\/p>\n

            Danni\u2019s first term ends in Spring 2021<\/p>\n

            Penni\u2019s first term ends in Spring 2021<\/p>\n

Kyle will reach out to Penni and Danni<\/p>\n

 <\/p>\n

Jen asked us to think more about recruitment, trying to focus on diversity (geographic, expertise, culture, gender, etc.)<\/p>\n

            BRING SUGGESTIONS TO THE NEXT MEETING \u2013 DO NOT INVITE CANDIDATES<\/strong><\/p>\n

 <\/p>\n","protected":false},"excerpt":{"rendered":"

WCEA meeting minutes-19 Jan 2021 In attendance: Eric Jones (recording), Bob Simpson, Jen Lobley, Kyle Winslow, Ed Latham, Alex Gayton Meeting called to order at 18:05   Treasurer\u2019s report:             Operating statement, balance sheet, etc. provided.             Balance sheet through 31 Dec, Last year\u2019s appropriation $40,000; expect our 2021 appropriation as soon as the county […]<\/p>\n","protected":false},"author":53,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_kad_blocks_custom_css":"","_kad_blocks_head_custom_js":"","_kad_blocks_body_custom_js":"","_kad_blocks_footer_custom_js":"","_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"footnotes":""},"class_list":["post-10252","page","type-page","status-publish","hentry"],"yoast_head":"\nWCEA Meeting Minutes- January 2021 - Cooperative Extension in Washington County - University of Maine Cooperative Extension<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/extension.umaine.edu\/washington\/wcea-meeting-minutes-january-2021\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"WCEA Meeting Minutes- January 2021 - Cooperative Extension in Washington County - University of Maine Cooperative Extension\" \/>\n<meta property=\"og:description\" content=\"WCEA meeting minutes-19 Jan 2021 In attendance: Eric Jones (recording), Bob Simpson, Jen Lobley, Kyle Winslow, Ed Latham, Alex Gayton Meeting called to order at 18:05   Treasurer\u2019s report:             Operating statement, balance sheet, etc. provided.             Balance sheet through 31 Dec, Last year\u2019s appropriation $40,000; 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