{"id":10331,"date":"2021-05-19T08:40:20","date_gmt":"2021-05-19T12:40:20","guid":{"rendered":"https:\/\/extension.umaine.edu\/washington\/?page_id=10331"},"modified":"2021-05-19T08:40:20","modified_gmt":"2021-05-19T12:40:20","slug":"wcea-meeting-minutes-may-2021","status":"publish","type":"page","link":"https:\/\/extension.umaine.edu\/washington\/wcea-meeting-minutes-may-2021\/","title":{"rendered":"WCEA Meeting Minutes- May 2021"},"content":{"rendered":"

WCEA May meeting<\/strong>
\n18 May 2021<\/strong><\/h3>\n

Present: Kyle Winslow, Jen Lobley, Eric Jones (scribe), Bob Simpson, Brittany Foster, Kate Yerxa, Lisa Phelps, Ed Latham, Heidi Hinkley<\/p>\n

Approval of minutes of previous meetings:
\nMoved to approve \u2013 Bob, seconded \u2013 Eric
\nApproved unanimously<\/p>\n

Treasurer\u2019s report:<\/strong>
\nBob informed us of expenses using the technology funds and other expenses dealt with since last meeting.
\nBob then covered the balance sheet for the committee, describing the nature of the funds recorded there Eric moved to approve treasurer\u2019s report, approved unanimously Kyle moved that we renew the CD for another 6 months, unanimously approved<\/p>\n

Greetings to Kate, visiting new extension employee<\/p>\n

Staff reports:<\/strong>
\nKyle asked about microcredentials for 4H volunteers \u2013 UM is using microcredentials and cooperative extension wants to use them relative to skills that
\nvolunteers build in their work with extension at 3 levels. A plan has been drafted, waiting on feedback from staff and volunteers prior to implementation.<\/p>\n

EFNEP update:<\/strong>
\nReporting for Alex (on vacation) Kate filled us in \u2013 Rita\u2019s staff report contains the activities that have occurred since the last meeting. It was noted that Rita has done a
\nwonderful job with regard to outreach to the underserved in WA county. Given Rita\u2019s imminent departure, Kate updated us on the questions EFNEP faces going forward.
\nEFNEP has 4 positions open. At present they are trying to determine how to focus searches for new positions. It\u2019s a matter of matching the needs of the county to
\nwhat EFNEP does going forward. The question was posed, what should be the focus of EFNEP going forward.
\nKyle asked what the impact of EFNEP in WA county compared to those activities in other counties. Historically, youth participation in WA county has generally been
\nhigh. Rita did a great job getting adults involved. The success of the program focuses more on whether needs are met than the number of people served by the program. By those estimates, EFNEP meets the needs in WA county.
\nThere are communications being prepared for community partners to inform them of Rita\u2019s departure. EFNEP trains paraprofessionals and a lot of that training
\nneeds to be done in person for best effect. Therefore, EFNEP isn\u2019t rushing to hire someone to replace Rita. Kate is reaching out to neighboring counties to see what
\nneeds there are in order to identify how to target hiring to fill those positions. Jen mentioned that it is difficult for one person to cover more than one county at a time, esp.WA county. There is a need for someone in WA county, especially with respect to keeping momentum in programming.
\nKate mentioned that there is a way to pay for postage funding up front rather than through reimbursement or to file for reimbursement quarterly. We\u2019ll need to check
\nwhat would be most useful for Tara.<\/p>\n

Annual meeting update:<\/strong>
\nWe only have the Norm Duzen award to present this year. Tara has heard from the award winner so we\u2019ll be able to present it to the winner.<\/p>\n

2022 proposed budget <\/strong>
\nNo funds to insurance since there\u2019s no need. Program support has decreased.
\nSecretarial salaries have increased. Supplies and equipment has gone down. The University has not asked for payment for phone use (despite us asking to pay it), so it
\nwas not budgeted for. The total amount for the budget comes to the same as previous years. Bob reports that the county commissioners expect a tough budget year this year, based on attending the county commissioner\u2019s meeting.<\/p>\n

Technology funds may include a new computer for Deb Gardner. We may want to consider purchasing a copier\/printer rather than paying a lease and per copy fee for
\nthe printer\/copier used in the office right now. Ed mentioned that paying for toner is an expense that we\u2019d need to consider if that\u2019s the path forward.
\nEd noted that there is nothing in the proposed budget which appears to be unnecessary. Jen confirmed that it is a bare bones budget. Kyle points out the things
\nthat have been dropped from the last proposed budget show that we\u2019re making every effort to meet the needs of the program without asking for more than we absolutely need.
\nKyle moved to approve the proposed 2022 budget, Eric seconded, approved unanimously.<\/p>\n

Officer elections<\/strong>
\nWe will be losing Dannie, our secretary. Eric has been serving as secretary in addition to serving as VP. Kyle can serve one more year as president, he is willing to
\nserve another year. Bob has agreed to continue to serve as treasurer. Eric has agreed to continue to serve as secretary. That means we have to fill the secretary role. Kyle
\nwill offer the position to the other board members, but we need to determine this in the coming weeks.<\/p>\n

Door prizes for annual meeting<\/strong>
\nSee email from Kyle about this (recent). Kyle will inquire about a gift certificate from Helen\u2019s to fill the bill.
\nJen and Kyle will share the script and Eric will prepare to stand in for Kyle if need be.<\/p>\n

WUMM station update<\/strong>
\nComputer issues have kept us from being able to record a PSA about the annual meeting. Eric will continue to work on this.<\/p>\n

Recruitment<\/strong>
\nEric needs to check in with Inez within the next two weeks. Brian, who Jen reached out to will not be able to join because he\u2019s moving out of the state. Jen has a
\nlead on a possible member, but they don\u2019t live in the county. Kyle spoke with Meghan Peterson and she\u2019s excited but hasn\u2019t reached out to Kyle. No updates from other
\nmembers re. potential new members. Bob asked if we have to add new members at other times of year and\/or recruit year-around.
\nThe question was raised about allowing non-WA county residents to serve on the board. Some discussion has occurred by email. Concerns include the function of the
\nboard since we deal with county appropriated funds. Is it permissible for a board member to be a voting member of the board when they can\u2019t serve as a voting member
\nof cooperative extension. Bob reports that at least one county commissioner is not in favor of having non-residents serving on the board. Jen reports that we\u2019ve lost 3 board members to having moved out of the county in recent years. The question was asked how we might accommodate those individuals who are not WA county residents but who are involved with programming in WA county. The suggestion was made to create one or more at large positions (non-voting) to serve as a part of the executive board.
\nThe input from these people is very important to the work of extension. Brittany suggested that we invite people from outside of cooperative extension to share their
\nprograms with the board and have some discussion about their programs and synergistic activities. Roots in Millbridge is a collaborative that we might do well to
\nshare our work with. Ed suggested that we reach out to them. We will take up the matter in the future again.<\/p>\n

All other changes to bylaws have been decided by email prior to this meeting.<\/p>\n

Meeting adjourned at 7:50<\/p>\n","protected":false},"excerpt":{"rendered":"

WCEA May meeting 18 May 2021 Present: Kyle Winslow, Jen Lobley, Eric Jones (scribe), Bob Simpson, Brittany Foster, Kate Yerxa, Lisa Phelps, Ed Latham, Heidi Hinkley Approval of minutes of previous meetings: Moved to approve \u2013 Bob, seconded \u2013 Eric Approved unanimously Treasurer\u2019s report: Bob informed us of expenses using the technology funds and other expenses dealt […]<\/p>\n","protected":false},"author":53,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_kad_blocks_custom_css":"","_kad_blocks_head_custom_js":"","_kad_blocks_body_custom_js":"","_kad_blocks_footer_custom_js":"","_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"footnotes":""},"class_list":["post-10331","page","type-page","status-publish","hentry"],"yoast_head":"\nWCEA Meeting Minutes- May 2021 - Cooperative Extension in Washington County - 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