Letter Template for Declining an Application

Date

Dear [Applicant],

We regret to inform you that, at this time, we have declined your application to become a 4-H Youth Development leader (or volunteer).  In considering any application, we review the application form, including the essay, background checks, reference checks and your participation in our Volunteer Ongoing Learning and Training (VOLT) class (if applicable).  All of this information is evaluated to identify those whom we believe would be most successful in the demanding role of 4-H leader (or volunteer).

This was not an easy decision.  We appreciate your interest in our 4-H program, and hope that you will find other ways to provide much-needed support to youth in our communities (or county).

Sincerely,

[4-H staff member]