Civil Rights Pre-Work and Requirements - Plugged In: For UMaine Extension Staff and Volunteers

Date*

Name*

First Last

Email*

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1. I know the demographic makeup of my target audience.*

This could be different for different programs that you do. Visit Maine QuickFacts from the US Census Bureau for statistics for all counties, and for cities and towns with a population of 5,000 or more.

Yes
No

If "No," please provide an explanation.*

2. I completed the annual civil rights refresher training online.*

Annual Civil Rights Training is available on Plugged In.

Yes
No

If "No," please provide an explanation.*

3. I advertise programs widely.*

Yes
No

If "No," please provide an explanation.*

4. I make special and tangible efforts to reach diverse and new audiences.*

Yes
No

If "Yes," please provide examples of efforts carried out in the prior program year.*

If "No," please provide an explanation.*

5. I include the non-discrimination and ADA statement in program registration materials and I can show evidence of these if asked.*

The ADA Notice, UMaine Non-Discrimination Statement, and Civil Rights File Contents are available in the Civil Rights Toolkit on Plugged In.

Yes
No

If "No," please provide an explanation.*

6. I know how to respond when a client asks for an accommodation.*

For more information see the ADA Notice.

Yes
No

If "No," please provide an explanation.*

7. I track who was reached demographically (race, ethnicity and gender), using written or online survey, I track demographic data by surveying participants (secondarily) and I retain documents that show this tracking.*

Documents that show tracking should be retained in the Civil Rights File.

Yes
No

If "No," please provide an explanation.*

8. I report the demographics of the audiences I have served (by county).*

Yes
No

If "No," please provide an explanation.*

9. I determine what new efforts to reach diverse audience could be undertaken, especially if I am not reaching under-represented and under-served audiences proportional to those available in my target audience.*

Yes
No

If "Yes," what new efforts will you undertake in the next program year?*

If "No," please provide an explanation.*

10. I know the demographic makeup of my advisory groups and I make special efforts to diversity this group(s).*

Yes
No

If "Yes," please provide examples of special efforts made and planned.*

If "No," please provide an explanation.*

11. I know how to handle a client complaint and know how to lodge a discrimination claim.*

See handling a client complaint and lodging a discrimination claim for more information.

Yes
No

If "No," please provide an explanation.*

12. I display the new “And Justice for All” poster.*

Click the image above to download a PDF copy of the full-sized 11 x 17" poster.

Yes
No

If "No," please provide an explanation.*

13. I record and retain information about discrimination complaints and how they were addressed.*

Information about discrimination complaints and how they were addressed should be retained in the Civil Rights File.

Yes
No

If "No," please provide an explanation.*

14. I provide educational assistance to groups and organizations that do NOT discriminates.*

Yes
No

If "No," please provide an explanation.*

15. I offer my programs in accessible locations.*

Yes
No

If "No," please provide an explanation.*

16. I understand that clubs and other ongoing groups that I work with should be integrated (sex, race, and other bases).*

Yes
No

If "No," please provide an explanation.*

17. I have all volunteers or collaborators, who are potential gatekeepers (with regard to who can and can not attend Extension programs or join Extension clubs, etc.) sign the Assurance of Non-Discrimination sign-off annually.*

The Assurance of Non-Discrimination Statement Document is available in the Civil Rights Toolkit on Plugged In.

Yes
No

If "No," please provide an explanation.*

18. I know who (in demographic terms) I am reaching via my mailing lists or email groups.*

Yes
No

If "No," please provide an explanation.*

19. I understand and am following the Limited English Proficiency (LEP) requirements to ensure LEP persons have access to program services.*

LEP requirements can be found in the Annual Civil Rights Training in 5. All Reasonable Effort.

Yes
No

If "No," please provide an explanation.*

20. I attend the annual civil rights meeting of my county/unit and provide requested data at that meeting.*

Yes
No

If "No," please provide an explanation.*

21. I track and record information about all accommodations provided (even no cost accommodations).*

Records that show tracking should be retained in the Civil Rights File.

Yes
No

If "No," please provide an explanation.*

22. I record civil rights success stories to share in the annual federal report and other reports.*

Yes
No

If "Yes," what Success Stories have you achieved in the prior program year?*

If "No," why have you no civil rights success stories?*

23. I understand that the above actions are expected of me as a staff member of UMaine Extension and I am aware that the funding we receive from the National Institute of Food and Agriculture is predicated on the fact that these obligations are being met by UMaine Extension programming staff.*

Yes
No

If "No," please provide an explanation.*

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