Archive for the ‘ELT Minutes’ Category

Extension Leadership Team Meeting Minutes May 10, 2018

Thursday, May 24th, 2018

Extension Leadership Team Meeting Minutes

Thursday, May 10, 2018
Orono – 102B Libby Hall

Facilitator: Dennis Harrington
Note-taker: Richard Brzozowski

Present: John Rebar, Lisa Phelps, Jon Prichard, Dennis Harrington, Fran Sulinski, and Richard Brzozowski

Gayle Zydlewski, incoming Director of Maine Sea Grant, attended as a guest at 10:30 am. The ELT members met with Gayle for a conversation about the Extension-Sea Grant partnership.  We discussed ways to further our partnership and committed to communicate regularly.  Reporting by Sea Grant Extension personnel was discussed.  Regarding reporting, we’d like to have at least one success story per year by Extension Sea Grant personnel.   We also discussed a possible partnership in applying for a new funding opportunity from NIFA on sustainable agricultural systems.  Brzozowski emailed information on this opportunity to Gayle.  Another potential partnership with Extension is with Native American studies department and our proposed split appointment of a faculty member focusing on food sovereignty.  We also discussed possible connections with 4-H like Follow a Researcher®, camp and learning centers, STEM Ambassadors and the STEM Tool Kits. Jon Prichard will continue to engage with Gayle and the Extension Sea Grant team on a regular basis.

Updates:

  • 4-H Foundation – The annual meeting is scheduled for May 16, 2018 on campus in the Wells Commons. National 4-H Outstanding Lifetime Volunteer, Hazel Goodwin, is planning to attend the 4-H Foundation Annual Meeting.
  • Diagnostic & Research Lab – The open house is planned for Friday, June 22, 2018. Invitations will be sent out this week.
  • The Maine Food and Agriculture Center – We are working on a new website with a searchable data base of members and expertise areas.
  • Extension Dean Search – The Extension Dean position has been posted.

Master Gardener Volunteer Coordinator Conference Proposal – Kate Garland submitted an independent proposal to the ELT to attend the Master Gardener Volunteer Coordinator National Conference August 6-9, 2018 in Madison, Wisconsin. The ELT agreed to provide partial funding ($800) for her participation.

Refilling the Somerset CEA – The 4-H CEA in Somerset County, Kirsten Hallowell, has resigned. The ELT agreed to fill the vacant Somerset County 4-H position at .2 FTE level (8 hours/week).

Mentoring Handbook – UMaine Extension has a Faculty Mentoring Handbook adapted for our use by Louise Franck Cyr who served as our Special Project PA for faculty orientation years ago. That handbook remains available to our faculty and includes information specific to faculty evaluation processes. Fran further adapted that handbook for use by hourly and professional staff. The ELT reviewed and approved the handbook.  It will soon be posted to the website and linked to our new employee orientation checklists.   Fran will announce this new handbook via email.

Orientation of the Dean of Cooperative Extension – The ELT is beginning to discuss a strategy for orienting the new dean.

CONGRATULATIONS
Congratulations to PI John Jemison who has been awarded $6,200 by the Maine Potato Board for his “Evaluating High Glucosinolate Mustard as an Alternative to Cholopicrin to Control Verticillium” project.  This project will compare the effectiveness of verticillium wilt (VW) control with high glucosinolate mustard as opposed to using a soil fumigant, Cholorpicrin.  The results of the research will be presented at the annual Maine Potato Board Conference and will assist growers in the decision-making process for controlling VW.

Future Agenda Items:
Guests: On May 31st, Ryder Scott will join the ELT to provide his annual Camp and Learning Centers update at 11 AM. *This meeting will take place in Augusta.

Early September. What should the focus of the next Hall of Flags be? Do we have a date yet? The 4-H Page component is very visible and beneficial. Possible features for the next Hall of Flags include the Food Safety Modernization Act.

Search Updates
Community Education Assistant CL2 (Lewiston) – Re-posted
Administrative Specialist CL2 – Diagnostic Lab/Orono – Offer made and accepted
Administrative Specialist CL2 – Cooperative Extension/EFNEP/Wild BB – Orono – Colby Darling hired
Pesticide Safety Education Program Professional – Advertising
Molecular Diagnostic Professional – Interviewing
Produce Safety Professional – Preparing to Advertise
Administrative Specialist CL2 – Oxford County – Advertising
Assistant Director – Bryant Pond – Nicolette Gagnon hired
Agriculture and Food Systems Professional – Oxford County – Interviewing
Administrative Specialist CL2 – York County – Advertising (re-posted)
Program Coordinator – Bryant Pond – Advertising
Administrative Specialist CL3 – Andro/Sag County – Screening applicants
Web Professional – Orono Communications – Preparing to advertise

ELT Meeting Dates –2017–18. Meetings are from 9:00 am to 3:30 pm – unless otherwise noted.

Dates
Facilitator Notes Location
May 31 Brzozowski Sulinski Augusta – Farmhouse 11
June 28 Sulinski Phelps Augusta – Farmhouse 11
July 23 Phelps Prichard Orono – 102B Libby Hall
August 20 Prichard Harrington Orono – 102B Libby Hall
September 14 Harrington Brzozowski Orono – 102B Libby Hall
October 3 Brzozowski Sulinski Augusta – Farmhouse 11
October 25 Sulinski Phelps Orono – 102B Libby Hall
November 14 Phelps New Dean Orono – 102B Libby Hall
December 7th New Dean Prichard Augusta – Farmhouse 11


 

Extension Leadership Team Minutes March 28, 2018

Tuesday, April 10th, 2018

Extension Leadership Team Minutes
March 28, 2018
Orono – 102B Libby Hall

Facilitator: John Rebar
Note-taker: Jon Prichard

University of Maine Diagnostic & Research Laboratory
The grand opening and ribbon cutting for the University of Maine Diagnostic & Research Laboratory is scheduled for 1:00 pm on Thursday, June 21, 2018.  The laboratory was formerly referred to as the Plant, Animal, and Insect Laboratory (PAIL).

Work and Personal Balance Workshop
The Work and Personal Life Balance workshop held on March 15 in Bangor went very well, with a great turnout, and lots of positive energy from the day.

HR and Job Search Processes
Fran is working with Brian Drisko from HR so that we can be as efficient and accurate as possible with our job searches.

Extension and Native American Studies
The ELT visited with Dr. Darren Ranco, Chair of Native American Programs, Associate Professor of Anthropology, and Coordinator of Native American Research at UMaine to explore ways that Extension might collaborate with him and his programs.

Extension Graduate Assistant
Dan Cox is the current Grad Assistant working with Cooperative Extension to support some of our instructional design needs. Dan will finish his first-year GA position with us in May and he is interested in returning to a GA position for next year and working with us this summer. The ELT approved offering a GA position to Dan for the 2018-2019 academic year to continue to support our instructional design needs.

Supervisory changes in Washington, Hancock, and York counties
With John Rebar’s approaching retirement, the ELT is making some changes to our county assignment of responsibilities as the next Dean of Extension will not expect to be supervising county based faculty and professional staff.  As of July 1, Washington and Hancock Counties will be working with Lisa Phelps. To balance the workload, Lisa will be relinquishing working with York County and Jon Prichard will become the PA for York County.

CONGRATULATIONS
Congratulations to PI Kate Yerxa and Co-PI Kathy Savoie who have been awarded $7,000 by Utah State University for their “ASA24 Field Test Pilot Study” project.  The prime award is a USDA NIFA AFRI award.  In this project, Kate and Kathy will train 4 UMaine EFNEP staff members to deliver the online, Automated, Self-administered 24-hour Dietary Assessment (ASA24) to a minimum of 10 program participants.  This trial will help to develop study instruments and protocols for future assessment and study.

Congratulations to PI Danielle O’Neill who has been awarded $45,000 by The Betterment Fund for her “4H Camper Financial Assistance” initiative.  This is a 3-year award with $15,000 available per year.  This initiative provides financial assistance to campers who will be attending programs at the 4H Camp and Learning Center at Bryant Pond.  These programs offer a rich, year-round curriculum that supports larger educational goals and are closely tied to Maine’s Learning Results outcomes.  The campers support will be primarily from the Oxford and Franklin County areas.

Congratulations to PI Ellen Mallory who has been awarded $8,993 by The Brewer’s Association for her “Spring Barley Varieties – Beer” project.  This is the 3rd year of funding for this research.  The funding will support the evaluation of 25 barley varieties in the Eastern Spring Barley Nursery (ESBN) in 2018 in nine states in the Eastern US.  The goal of the research is to determine if varieties developed outside of the region may be adapted for local production.

Future Agenda Items:

May 9th ELT: Brian Drisko, HRP and Chris Lindstrom, VP of Human Resources at 10:30.

Early September. What should the focus of the next Hall of Flags be? Do we have a date yet? The 4-H Page component is very visible and beneficial. Possible features for the next Hall of Flags include the Food Safety Modernization Act.

Search Updates
Ornamental Horticulture Specialist – Orono – Matthew Wallhead hired
Wild Blueberry Specialist – Orono – Lily Calderwood hired
Community Education Assistant CL2 (Lewiston) – Offer made
Administrative Specialist CL1 – Cumberland County – Nicole Lennart hired
Administrative Specialist CL2 – Diagnostic Lab/Orono – Interviewing
Administrative Specialist CL2 – Cooperative Extension/EFNEP/Wild BB – Orono – Interviewing
Administrative Specialist CL3 – Bryant Pond – Joyce Donnaruma hired
Pesticide Safety Education Program Professional – Advertising
Molecular Diagnostic Professional – Advertising
Administrative Specialist CL2 – Oxford County – Advertising
Assistant Director – Bryant Pond – Preparing to advertise
Agriculture and Food Systems Professional – Oxford County – Advertising

ELT Meeting Dates –2017–18. Meetings are from 9:00 am to 3:30 pm – unless otherwise noted.

Dates
Facilitator Notes Location
April 19 Prichard Harrington Augusta – Farmhouse 11
May 10 Harrington Brzozowski Orono – 102B Libby Hall
May 31 Brzozowski Sulinski Augusta – TBD
June 28 Sulinski Phelps Augusta – Farmhouse 11

 

Extension Leadership Team Minutes March 5, 2018

Wednesday, March 28th, 2018

Extension Leadership Team Minutes
March 5, 2018
102B Libby Hall

Facilitator: Fran Sulinski
Note-taker: John Rebar

General Updates:

  • Lisa attended the National 4-H Program Leaders meeting in Las Vegas last week.
  • 4-H Animal Science Committee Meeting was held on Saturday, March 3. The ELT thanks the many staff with 4-H responsibilities that attended to work with and support the 4-H volunteers who conduct animal science programming.
  • There is a new travel Administrative Practices Letter (APL) that applies to all employees. The amended APL will initiate consequences for those employees who travel out-of-state without prior approval.  The APL further clarifies that in-state travel meals are not reimbursable, however this policy continues to be reviewed for exemptions for specific job categories. Everyone is encouraged to review the APL and ask UMS Procurement questions or raise concerns. Information on the changes and the APL were sent to all employees by Amanda Miles via email on Feb. 9.
  • The USDA-NIFA Annual Report of Activities and Accomplishments for FY 2017 is due by April 1, 2018. Jon and Dennis are working diligently on UMaine Extension’s report.
  • The National AgrAbility Conference will be occurring March 19-22 in Portland. The ELT commends Leilani Carlson for her outstanding efforts for her role in organizing the conference.
  • Congratulations to Dr. Frank Drummond who has been named UMaine’s Distinguished Maine Professor for 2018. The award is made by the UMaine Alumni Association and is considered the most prestigious faculty award. Frank holds a joint appointment with the School of Biology & Ecology and Cooperative Extension.
  • The ELT thanks Kate Yerxa for her leadership in the development and submission of the SNAP-Ed proposal that was submitted to the state in February. This grant application was the largest single proposal ever submitted in Extension’s history and represents a huge potential to bring quality education to SNAP recipients.  The ELT also is very grateful for the way that our entire organization has embraced the potential of bringing SNAP-Ed back into Extension’s portfolio.
  • John Jemison has been nominated for the Steve Gould Award for his work with the Orono Community Garden. This award recognizes outstanding public service and has been awarded to Extension in the past with the Harvest for Hunger program.
  • A new director has been appointed to Maine Sea Grant. Gayle Zydlewski, Associate Professor of Marine Science at UMaine will begin her new position on July 1.  Jon Prichard will lead an orientation to Extension for Gayle.

York County Administrative Specialist Vacancy
Rebecca Gowdy is retiring on May 10th and the York County Extension office has requested approval for fill the anticipated vacancy.  The ELT is very grateful for the work that Becky has done for Extension in York County and beyond.  The ELT approved initiating the search for a successor to Becky.

Maine 4-H Foundation Annual Meeting
The date for this year’s Maine 4-H Foundation Annual Meeting will be on May 16th at the Wells Conference Center.  The focus will be on 4-H science.  This is a premier event for the 4-H Foundation and will have a different format for this year.

Revisions and Updates to Volunteer Training Modules
Jennifer Lobley and Dan Cox, Graduate Assistant in Instructional Design, who is funded through Extension (Doris Ladd Fund) are updating four modules that help orient new volunteers to UMaine Cooperative Extension.  Lisa shared the progress that is being made to date. The new modules will have active links to programming resources and additional information on Extension.   The ELT appreciates Jen’s leadership in the creation and management of education information for volunteers, and the ELT is excited with the technical enhancements that Dan has introduced to the modules.

MOU between UMaine Cooperative Extension and the Maine 4-H Foundation
There is no formal agreement (Memorandum of Understanding) between the Maine 4-H Foundation and UMaine Cooperative Extension.  John is suggesting that an agreement be developed and approved by both organizations.  An agreement would protect the interests of both entities and clearly delineate the working relationship between the organizations.  John will work with Lisa and Susan Jennings on an initial draft.  The tentative goal is to complete the MOU by the May 16th Annual Meeting of the Maine 4-H Foundation.

Request to Support Incentives for Faculty Awards
The Policy Advisory Committee of the faculty is seeking ELT support for incentives for awards to Cooperative Extension faculty.  The PAC has three annual awards.  The ELT has decided to allocate up to $1,500 in additional professional development for award to deserving faculty members by the PAC each fiscal year (October – September) The awards will be available until September 30; of the year the award is made.  This allocation is contingent upon the availability of professional development funding and may not be available in difficult budget years.  These additional funds will be available for the first time in FY 2019

CONGRATULATIONS

Congratulations to PI Lakesh Sharma and Co-PIs Sukhwinder Bali and James Dwyer who have been awarded $91,432 by the Maine Department of Agriculture, Conservation, and Forestry Specialty Crop Block Grant program for their “Development of Advance Phosphorous Recommendations for Maine Potato Growers” 3-year project.  Objectives of this study are to create robust grower specific Phosphorous recommendations utilizing multiple sites that will include varied soil textures, soil moisture, and weather conditions.

Search Updates

Home Horticulture Professional – Cumberland County – Pamela Hargest hired
Ornamental Horticulture Specialist – Orono
Offer made and accepted
Wild Blueberry Specialist – OronoOffer made and accepted
Community Education Assistant CL2 (Lewiston) – Offer made
Administrative Specialist CL1 – Cumberland County – Re-posted
Administrative Specialist CL2 – Diagnostic Lab/Orono – Screening applicants
Administrative Specialist CL2 – Cooperative Extension/EFNEP/Wild BB – Orono – Advertising
Administrative Specialist CL3 – Bryant Pond – Joyce Donnaruma hired
Pesticide Safety Education Program Professional – Preparing to Advertise
Molecular Diagnostic Professional – Preparing to Advertise
Food Science and Safety Specialist – Preparing to Advertise

ELT Meeting Dates –2017–18. Meetings are from 9:00 am to 3:30 pm – unless otherwise noted.

Dates
Facilitator Notes Location
March 28 Rebar Prichard Orono – 102B Libby Hall
April 19 Prichard Harrington Augusta – Farmhouse 11
May 9 Harrington Brzozowski Orono – 102B Libby Hall
May 31 Brzozowski Sulinski Orono – 102B Libby Hall
June 28 Sulinski Phelps Augusta – Farmhouse 11

 

 

 

 

 

Extension Leadership Team Minutes February 8, 2018

Friday, March 2nd, 2018

Extension Leadership Team Minutes
February 8, 2018
Via Zoom Platform due to weather conditions

Facilitator: Lisa Phelps
Note-taker: Fran Sulinski

Check-in Items/Announcements:

Rural Information Center will assist those seeking grants. https://www.nal.usda.gov/ric/funding-resources  If you are seeking funding sources for a specific need, you can contact them directly.  email: ric@nal.usda.gov  phone: 1-800-633-7701

The National Agribility Conference (also known as the National Training Workshop or NTW) is scheduled to take place in Portland, Maine March 19-22. Maine Agribility will be seeking a grant renewal later this year after completing eight years of funding.

The new Administrative Practice Letter (APL) for travel will soon be released. Staff will no longer need to complete a trip request in anticipation of in-state travel. This will save many permissions and approvals. Extended day meals will continue not to be allowed. This will be made clear in the new policy. Other changes will also be announced.

The vehicle replacement policy of UMaine will require each vehicle is replaced every six years. The rationale is the vehicles will be sold at the height of their salvage value and before they begin (statistically) to cost more in maintenance.

Lisa will be meeting with the Maine Extension Homemaker Council to discuss the changes that will occur with Debbie Killam’s retirement at the end of February. Michaele Bailey will be serving as the state advisor for this group and will be working with the county groups except for Aroostook County which Lisa Fishman works with. There are approximately 600 homemakers statewide.

An additional 4-H Paper Clover Campaign will be supported this year by Joann Fabrics stores. A $1, $2 and $4 clover can be purchased with coupons (for the $4 clover only) from Joann Fabrics as an incentive. There was also a service day in the store on February 3rd that involved local 4-H clubs staffing a card making table at JoAnn Fabrics stores.  The service day was successful and the cards were given to local community groups.

We recently had a very successful Hall of Flags event held February 6. President Hunter and Provost Hecker attended and appreciated the work on display. Thanks to all who participated and supported the effort!

The Follow a Researcher® program coordinated by 4-H will follow a UMaine graduate student whose research is focused on the invasive green crab in Maine.  Look for news as this unfolds in the spring.

The Board of Trustees and the Chancellor toured the Diagnostic & Research Laboratory on Sunday evening, January 28.  Besides a guided tour of the facility, the group had a reception and dinner featuring Maine foods. Jim Dill, Alicyn Smart, Debbie Bouchard, and Anne Lichtenwalner gave brief presentations at their respective stations.  The guests were very impressed with this new facility!

The President’s search will have on-campus opportunities announced in the near future. It is advantageous for as many of our staff as possible to attend these events. Extension staff, who are on or near campus, should prioritize attending if you are able. For those off-campus please attend if you have other business but not necessarily go out of your way to attend.

Agenda Items Notes:

Members of the ELT will meet with Provost Hecker on February 9, 2018 to discuss aspects of the search for a new Extension Director.

Creating Podcasts of our educational resources may be beneficial and useful to some of our audiences (especially young adults). The new UMS Kaltura platform can support podcast development. It makes sense for us to explore podcasts simultaneous to our pursuit of the features and value of Kaltura. More information about Kaltura will be shared with staff in the near future.

Extension Education Institute – The program leaders for agriculture and natural resources in the northeast region have drafted plans for an Extension Education Institute.  The Institute would be comprised of several modules focusing on building skills in extension education for all disciplines – 4-H youth, family consumer science, community development, natural resources and agriculture. The Institute would move from state to state in the region depending on the lead personnel for each module. With this information, the ELT provided feedback. Lisa offered to bring the northeast 4-H program leaders in on the conversation if needed. Questions were asked about what other training like this is available and concerns about the amount of work involved in such an effort. Dick will provide updates as they are available.

Extension Staff Awareness of Maine’s Native American Population – The ELT discussed what might be needed for staff training in this area. The group agreed that it would be valuable for staff to know more about how other Extension staff have been successful working with the Maine Native American tribes. This is one of the positive outcomes of annual civil rights meetings where staff share successes and other staff can benefit from the relationships that have been established. Fran will bring this to the Staff Development Advisory Committee.

Name Change for the Integrated Program Enhancement Team (iPET) –  iPET approached the ELT about changing their name to the Extension Communications and Marketing Team. The team is comprised of Extension professionals who work with staff to deliver research-based information to Maine citizens in response to community issues and needs. The ELT is supportive of the name change and the work of the team. The team regularly assists staff with effective communication, branding and promotion, technical advice based on current trends and user data, editing, copyright issues, citations, and permission requests and liability issues, ADA compliance and analytics.

CONGRATULATIONS

Congratulations to PI Jen Lobley who has been awarded $21,600 by the National 4-H Council for her “Youth Community Leaders (YTD)” project.  Food insecurity is an issue for many community members in Washington County.  The youth participating in this project hope to gain a better understanding of the available resources and accessibility to food.  The goal of this project is to create resources, via data collection, that will be made available in the community (digital, video, apps, etc.) that will easier for people in the community to find and access resources and raise awareness about this local food insecurity.

Congratulations to PI James Dill who has been awarded $22,700 by the eXtension Foundation for his “eXtension PSEFMP Grant” project.  The eXtension Foundation has received a grant through the EPA and is providing smaller grants in the form of Pesticide Safety Education funds to Land Grant Universities.  The main goal for this project is 2-fold; the first is to increase the number of certified Pesticide applicators in the State of Maine and the second is to develop an informational brochure that helps people determine who needs to be certified and licensed to apply Pesticides.  This brochure will be for use mostly at Farmer’s Markets.

Search Updates
Home Horticulture Professional – Cumberland County – Offer made and accepted
Ornamental Horticulture Specialist – OronoOffer made and accepted
Wild Blueberry Specialist – OronoOffer made and accepted
Community Education Assistant CL2 (Lewiston) Reposted
Finance and Budget Professional – Orono –
Michael Bailey Hired
Administrative Specialist CL1 – Piscataquis CountyJohn Albertini Hired
Administrative Specialist CL1 – Cumberland County – Re-posted
Administrative Specialist CL2 – Diagnostic Lab/OronoAdvertising
Administrative Specialist CL2 – Cooperative Extension/EFNEP/Wild BB – OronoAdvertising
Administrative Specialist CL3 – Bryant PondAdvertising

ELT Meeting Dates –2017–18. Meetings are from 9:00 am to 3:30 pm – unless otherwise noted.

Dates
Facilitator Notes Location
March 5 Phelps Rebar Orono – 102B Libby Hall
March 28 Rebar Prichard Orono – 102B Libby Hall
April 19 Prichard Harrington Augusta – Farmhouse 11
May 9 Harrington Brzozowski Orono – 102B Libby Hall
May 31 Brzozowski Sulinski Orono – 102B Libby Hall
June 28 Sulinski Phelps Augusta – Farmhouse 11

 

 

 

 

Extension Leadership Team Minutes January 19, 2018

Thursday, February 1st, 2018

Extension Leadership Team Minutes
January 19, 2018
122 Libby Hall – Orono

Facilitator: Richard Brzozowski
Note-taker: Fran Sulinski

Please note: Due to the confidentiality and sensitivity of some agenda items, these ELT minutes do not represent the full content of each meeting.

The 2018 Agricultural Trade Show
Thank you to the many Extension staff who were involved in making this event a great success.

The Northeast Extension Directors
This group will meet June 4-6. Fran agreed to represent UMaine Extension at that meeting.

Reclassification Requests are a Partnership
One of the roles of a supervisor is to support the staff member to fulfill the duties of their job. That includes ensuring the staff member is not working below or above their job description. If the supervisor believes the needs and demands of the position are at a higher level, they should begin consulting with their supervisor or Fran before they sanction the higher-level work. This conversation will help the supervisor to know if the organization will financially and structurally support the higher-level position.

In situations where the supervisee believes they are working above their job description and level already, the supervisor should contact their Program Administrator and Fran before a request is submitted. These actions are a partnership between staff, supervisors and administration and starting the dialogue before the formal submission stage is beneficial to all. Professional and hourly staff have a right to seek a reclassification of their position (to a higher level position). Starting the dialogue before submission will not prevent a staff member from making a reclassification request and having it reviewed by UMS Human Resources.

4-H Foundation Update
Susan Jennings joined the ELT to provide a budget and fundraising update. Susan is actively raising funds to renovate the Pest Management Office to a 4-H STEM education center.

Nutrition/ Blueberry and All Organizational Support
With the retirement of Phoebe Nyland the ELT decided to hire an Administrative Specialist CL2 to support Dave Yarborough, Kate Yerxa and the new Blueberry Specialist. The position will devote 50% of their time to provide support to the three specialists, 20% time will be devoted to the Expanded Food Nutrition Education Program and 30% will be all organizational support.

Financial Disclosure Review Committee
Extension has been invited to submit the name of a faculty member to serve on the institutional.  The ELT decided to ask Jim McConnon, Extension Business and Economics Specialist if he would be willing to serve.

Closing an Office for the March 15 Event
The “Tools to Cultivate Work and Personal Life Balance” gathering will take place on March 15. The ELT would like all staff who want to attend to be able to attend. If other staff members, the normal back-up or the “on call” person are not able to cover, the office may close. Ideally this type of back up does exist for each office. In addition, if an office closes please determine if the primary phone line can be forwarded to an office that is open. If not please record a special away message and post a sign. Thank you.

Accessing Extension Forest Related Publications
A District Forest Service member would like to revise our shelved forestry resources. In a situation like this, the person should contact Tracey Ferwerda who can research our level of ownership/permissions and, if possible, provide access Extension publications.

Professional Employee 360 Degree Evaluation
The ELT discussed the different ways they have utilized the 360-degree feedback process and wanted to be sure others who supervise professional staff were aware of this process. The University of Maine Professional Staff Association (UMPSA) contract and UMS policy outlines the 360-degree evaluation process https://mycampus.maine.edu/c/document_library/get_file?uuid=356d9802-e672-4ed4-9156-71a61ba6d948&groupId=10217.  The process augments the performance evaluation and provides advise to a supervisor. Generally the supervisor begins with a list of up to ten names of other staff members and collaborators whom they would like to contact to gather feedback. The supervisor asks the professional staff member if they would like to add some names to the list of those to be contacted. The feedback received is advice and provides a vantage point the supervisor may not otherwise have. The supervisor ultimately makes the decision about the performance of the individual. The ELT concluded there is no set timetable to conduct a 360-degree evaluation. It is the supervisor’s prerogative.

CONGRATULATIONS

Congratulations to PI Kristy Ouellette and Co-PI Jen Lobley who have been awarded $22,000 by the Maine Mathematics and Science Alliance (MMSA) for the “Afterschool Coaching for Rural Educators in STEM (ACRES)” project.  The ACRES project involves frontline staff in afterschool programs coming together online and in person to share their interactions with youth.  Kristy and Jen will conduct ACRES professional development modules with 4-H Camp staff, Food Corps members, and 4-H Volunteers.

Congratulations to PI Keri Kaczor who has been awarded $176,099 by the Maine Department of Environmental Protection for the “Maine Healthy Beaches 2018” project.  The Maine Healthy Beaches (MHB) Program provides a unified coastal water quality monitoring program to ensure safe coastal swimming experiences and establishes the University of Maine in a leadership role for the protection of public health at swimming areas.

Congratulations to PI John Jemison who has been awarded $4,014 from USDA NIFA for his “Potato Breeding” project.  This project is part of a large USDA NIFA Special Research Grant (PI: Gregory Porter) managed by the Maine Agriculture and Forestry Experiment Station.

Congratulations to PI Ryder Scott who has been awarded $5,000 by the Betterment Fund for his continued participation in the “Maine West” initiative.  Maine West is a partnership of local and regional organizations dedicated to addressing systemic rural challenges and enhancing community well‐being in western Maine through increased collaboration across the economic, education, health and conservation sectors. This new initiative grows directly from the successful collaboration among conservation and community organizations to advance land conservation and related development efforts across the Maine‐New Hampshire border through the Mahoosuc Initiative.

Congratulations to Wesley Neff who has been awarded $267,937 from the Maine Children’s Trust to provide home visits as primary service delivery to mothers, fathers, families, pregnant women, infants, and children to age 3. Home Visiting seeks to improve maternal and child health; prevent child injuries, abuse, or maltreatment; reduce emergency room visits; improve school readiness; improve family economic self-sufficiency, and improve coordination and referrals for other community resources and supports.

Congratulations to PI John Jemison who has been awarded $5,000 by the USDA for his participation in the “USDA Climate Hub – Cornell Climate Master Project”.  The USDA Climate Hubs were established to develop and communicate practical, science-based information about climate change to farmers, ranchers, forest landowners, and resource managers in order to facilitate adaptation to climate variability and extremes.

Search Updates

Home Horticulture Professional – Cumberland County – Zoom interviews scheduled
Ornamental Horticulture Specialist – OronoOffer made
Wild Blueberry Specialist – OronoOffer made
Community Education Assistant CL2 (Lewiston) – Reposted
Finance and Budget Professional – Orono – Interviewing
Administrative Specialist CL1 – Piscataquis County – Preparing to interview
Administrative Specialist CL1 – Cumberland County – Preparing to interview
Maine Healthy Beaches Program Professional – Meagan Sims hired

ELT Meeting Dates –2017–18. Meetings are from 9:00 am to 3:30 pm – unless otherwise noted.

Dates
Facilitator Notes Location
February 8 Sulinski Phelps Augusta – Farmhouse 11
March 5 Phelps Rebar Orono – 102B Libby Hall
March 28 Rebar Prichard Orono – 102B Libby Hall
April 19 Prichard Harrington Augusta – Farmhouse 11
May 9 Harrington Brzozowski Orono – 102B Libby Hall
May 31 Brzozowski Sulinski Orono – 102B Libby Hall
June 28 Sulinski Phelps Augusta – Farmhouse 11

 

 

Extension Leadership Team Minutes December 12, 2017

Friday, December 15th, 2017

Extension Leadership Team Minutes
December 12, 2017
102B Libby Hall – Orono

Facilitator: Dennis Harrington
Note-taker: Richard Brzozowski

Opioid Webinar Link Sent
This past week, John Rebar sent the link to all staff regarding the recent webinar on the Opioid Crisis and Extension’s potential role.

Fair Labor Standards Act
There are 2 Extension employees for whom the overtime rule will likely apply.

SNAP-Ed Proposal Meetings
PA’s have been meeting with their respective counties to discuss the SNAP-ED proposal and their role.  Kate Yerxa is usually involved in these meetings.  Many counties have had meetings and those in other are being scheduled.

Diagnostic & Research Lab
The new lab will go by the name “University of Maine Cooperative Extension Diagnostic & Research Laboratory.”  This name has been approved by President Susan Hunter.

The Maine Food and Agriculture Center
Audrey Cross is preparing reports from the 2016-2017 projects.  She is also preparing the 2018 Request for Proposals (RFP) which will be announced in late February, 2017.

Information Technology
Lisa Phelps reported that the second GIS training of Extension staff took place. Kate Beard has agreed to make online GIS accounts available. She offered a good deal on access to 8 of those accounts.

Volunteer Management System for Maine Master Gardeners Program
The HHPLT has worked for the past year in gathering information on a Volunteer Management System (VMS) produced by the University of California – Davis.  After much thought, discussion, and interaction with the designers at UC-Davis, the HHPLT members have decided unanimously to subscribe to the system. The cost of the VMS involves a setup fee and a yearly subscription.  The annual subscription fee is based on the number of volunteers.  Cindy Eves Thomas was also involved in the discussions.

UMS Academy
UMS is preparing to launch a learning management system known as the UMS Academy. In January 2018, staff will be able to sign in to UMS Academy through the campus portal. Employees will be able to participate in training as well as to track their current certifications. UMS Academy will consolidate all required trainings. The learning management platform is housed with HooNuit https://www.hoonuit.com/home . Generic program training is also available as part of this learning management system.

MPRS Reporting
The final reporting deadline was Dec 11, 2017 and most staff have reported in the MPRS either individually or as part of a combined/aggregated entries (e.g. camps staff).  While we have a handful of good Impact Statements, many of our most noteworthy programs are not represented. Jon will be working with staff to refine impact statements that represent the breadth and depth of Extension’s programming

Retirement Recognition Protocol
When university employees retire they may be eligible for a university retirement gift if they are at least 55 years old and have worked at the university for at least 10 years.  It is preferable to have the supervisor facilitate the acquisition of the gift. The current HR process does not highlight this for the supervisor. Fran will ensure all supervisors do attend to this important piece of recognizing the significant contribution of a retiree.

Outstanding Volunteer Award
Nominations for an outstanding volunteer award are being solicited.

Results of the Staffing Survey
To date, web support and videographer were the key needs identified by staff.  The survey will be open until January 18, 2018.

CONGRATULATIONS

Congratulations to PI Mark Hutchinson on his award of $64,759 from the University of California: Davis for the “OREI: Multi-Regional risk analysis of farm manure use: Balancing soil health and food safety for organic fresh produce production” project.  This award is the 2nd year of a 4-year Project.  As part of a multi-regional team, this integrated research-extension risk-based approach will fully assess current management practices affecting the time survival of pathogens and soil health used by the organic industry related to raw manure and untreated manure.

Congratulations to PI Mark Hutton and Co-PIs Mark Hutchinson and Eric Gallandt who have been awarded $139,329 from USDA/NIFA through Cornell University to facilitate the development of organic agriculture production, breeding, and processing methods by advancing the adoption of innovative strategies to reduce tillage on organic vegetable farms.  This is the final installment of the total $543,624 award.

Congratulations to PI Ryder Scott and Co-PI Danielle O’Neill who have been awarded $77,503 by the Emanuel & Pauline A. Lerner Foundation for their “Aspirations Incubator Program” project.  Along with the previously awarded “Lerner Start-up funds”, this is the balance of the first year of a 6 year – $600,000 award.  The Lerner Foundation’s goal is to create a comprehensive mentorship-based pilot program for middle-school and high-school students from eight school districts and 39 communities in rural parts of Maine.  Bryant Pond 4-H Center has named its program “NorthStar” and will work with students in Telstar Middle and High Schools throughout the project.  Programming will include outdoor leadership experiences, adventure challenge, travel and service learning and will utilize Bryant Pond’s staff and facilities to provide mentorship and learning opportunities for students.

Congratulations to PI Steven Johnson who has been awarded $12,482 from USDA ARS for year 2 of his “Controlling Black Leg Disease” project.  This award focuses on Blackleg of potato and is a portion of a larger award through the Maine Agriculture and Forestry Experiment Station on which Steve is the Co-PI and Jianjun Hao is the PI.  This project plans to meet the following objectives: 1) Detecting new introductions and monitoring the spread of Dickeya and Pectobacterium strains in the United States by developing microbial forensic capabilities. 2) Improving and validating field and laboratory assays for rapid diagnosis of blackleg pathogens. 3) Examining the threshold level in seed potato lots and effectiveness of disease management via seed treatment, operation, and storage.

Congratulations to PI Ellen Mallory who has been awarded $45,054 from USDA NESARE for year 4 of her “Strengthen Soil Security in Maine” project.  This project continues to conduct soil health professional development opportunities for farmers in New England.

Search Updates
Home Horticulture Professional – Cumberland County – Advertising
Ornamental Horticulture Specialist – OronoInterviewing
Wild Blueberry Specialist – OronoInterviewing
Marine Extension Associate (Joint appt. with Sea Grant) –  Interviewing
Nutrition Education Professional – Alyssa Adkins Hired
Community Education Assistant CL2 (Lewiston) – Updating job description for reposting
Finance and Budget Professional – Orono – Interviewing
Administrative Specialist CL1 – Piscataquis County – Advertising
Administrative Specialist CL1 – Cumberland County – Preparing to advertise

ELT Meeting Dates –2017–18. Meetings are from 9:00 am to 3:30 pm – unless otherwise noted.

Dates
Facilitator Notes Location
January 19 Brzozowski Sulinski Orono – 102B Libby Hall
February 8 Sulinski Phelps Augusta – Farmhouse 11
March 7 Phelps Rebar Orono – 102B Libby Hall
March 28 Rebar Prichard Orono – 102B Libby Hall
April 19 Prichard Harrington Augusta – Farmhouse 11
May 9 Harrington Brzozowski Orono – 102B Libby Hall
May 31 Brzozowski Sulinski Orono – 102B Libby Hall
June 21 Sulinski Phelps Augusta – Farmhouse 11

 

 

 

Extension Leadership Team Minutes November 16, 2017

Thursday, December 7th, 2017

Extension Leadership Team Minutes
November 16, 2017

Orono – 102B Libby Hall

Facilitator: Jon Prichard
Note-taker: Dennis Harrington

Attending: D. Brzozowski, D. Harrington, L. Phelps, J. Prichard, J. Rebar, F. Sulinski
Guest: Kate Yerxa

Professional Staff Meeting
John and Fran gave an update about the recent Professional’s staff meeting. The meeting was well attended, and included many new Professional employees.

Stopping the Tenure Clock
Fran and John attended a chair breakfast focused on mentoring junior faculty. One of the items covered was Stop the Tenure Clock. The University recognizes the value of providing flexibility during the probationary period for tenure-track/continuing contract due to childbirth, child rearing, adoption or exceptional life circumstances. To see more about family friendly policies at UMaine go to https://umaine.edu/risingtide/resources-2/sustaining-work-life-balance/ While this compilation of work life policy focuses on faculty many of the benefits/options presented (such as leaves and the Employee Assistance Program) also apply to hourly and professional staff.

Follow a Researcher
The Follow a Researcher Program is underway and receiving significant positive national attention. The FAR Website is at https://extension.umaine.edu/4h/youth/follow-a-researcher/

Dickeya Summit
The 2017 Dickeya and Pectobacterium Summit took place on November 9th in Bangor, Maine. This international meeting was hosted by Cooperative Extension and was attended by approximately ­­­­­­­­­165.  They represented 4 countries, 22 states, and 3 Canadian Provinces.

UMaine Equal Opportunity Coordinator
UMaine has a new Equal Opportunity coordinator. Fran will be connecting with the new person to provide an orientation to Cooperative Extension.

Cooperative Extension Faculty Meeting
The Faculty of UMaine Extension will be meeting on November 29th, with electronic access to the meeting available from various locations in Maine.

NEED
John Rebar is the Chair-elect of the Northeast Extension Directors organization.

Sea Grant – Executive Director
Jon Prichard is on the search committee for the new Director of Maine Sea Grant. Public sessions and interviews will be held during the last two weeks of November.

Planning and Reporting
Deadline for all staff to complete 2017 reports is November 20th. Staff should work with their program administrators or supervisors if help is needed.

4-H Science Center
Lisa and Dennis gave an update about planning for updating the current Pest Management Program facility located at 491 College Avenue in Orono to be used as the statewide 4-H Science Center sometime next year.

EDEN
The Extension Disaster Education Network (EDEN) is looking to update their contact for UMaine Cooperative Extension.  Dick Brzozowski has agreed to be our organizational liaison to EDEN.

Maine FFA & Master Gardener Certification
Maine FFA has asked Extension about allowing their instructors/advisors across the state to use the Maine Master Gardener curriculum to train high school students and to certify the as Maine Master Gardeners once they have completed their coursework. The ELT will support the decision of the Home Hort team who will review this proposal and address it on a county-by-county basis.

CONGRATULATIONS

Congratulations to PI Jason Lilley and Co-PIs Frank Wertheim, Tori Jackson, and Cathy Kloetzli who have been awarded $47,107 by Northeast Sustainable Agriculture, Research and Education (NESARE) for the “Training the Trainers: Enhancing Cooperative Extension Resources for Beginning Farmers” project.  This project allows for training of Extension staff in whole farm planning, business and financial plan development, recordkeeping, marketing, and identifying other key providers.  Fourteen UMaine Extension staff will then collaborate to offer training to 125 beginning farmers and 175 ono-on-one consultations.

Congratulations to PI James Dill who has been awarded $171,413 by USDA- NIFA for Year 1 (of 3) for the “Maine Integrated Pest Management CPPM-EIP” project.  The overall goals associated with this project include minimization of pesticide use in Maine agriculture and communities, increased crop yield and profitability, increased awareness of complex pest issues, and increased implementation of IPM practices.

Congratulations to PI Caragh Fitzgerald and Co-PI Richard Kersbergen who have been awarded $90,743 by Northeast Sustainable Agriculture, Research and Education (NESARE) for their “Professional Development in Calibrating Pesticide and Nutrient Application Equipment for Agricultural Service Providers” project.  The cornerstone of this project is to give agricultural service providers hands-on practice operating and calibrating equipment for pesticide and nutrient application.  Improved accuracy will prevent over-application, which can result in financial loss, adverse environmental effects, and potential crop damage

Congratulations to James Dill who has been awarded an additional $21,100 from Cornell University and USDA-NIFA for the continued support of the Northeast Plant Diagnostic Network (NPDN).  The NPDN acts as a resource for first detectors of suspicious samples, provides resources and training to facilitate the use of the Network’s data collection network, expands that data collection, and develops protocols for participating diagnostic laboratories to ensure the accuracy of diagnostics.

Congratulations to Maine Families Waldo County and Maine Families Knox/Lincoln/Sagadahoc Counties, on being awarded Blue Ribbon Affiliate Status by the national Parents as Teachers organization, recognizing them as exemplary programs delivering high-quality services to children and families. The review process for Blue Ribbon status is comprehensive, involving a year of self-study and two years of reporting.  While the Maine Families program greatest reward is the impact our staff are having on young children and families, it is validating and an accomplishment to be recognized by the national Parents as Teachers program.

Congratulations to Kathy Savoie and Kate McCarty who in October were honored at the National Extension Association of Family and Consumer Sciences (NEAFCS) annual conference in Omaha, Nebraska. Kathy and Kate received the 1st place National and 1st place Regional Master Family and Consumer Sciences (FCS) Volunteer Award, and were recognized by both NEAFCS and the National Institute of Food and Agriculture for their efforts that span a decade to develop and implement UMaine Extension’s Master Food Preserver (MFP) Program.  The MFP Program has trained and retained volunteers to help extend the reach of Extension to provide home food preservation education in the community. The Master FCS Volunteer Award recognizes exceptional leadership in implementation of the Master FCS Volunteer Program.

Search Updates
Home Horticulture Professional – Cumberland County – Forming Search Committee
Ornamental Horticulture Specialist – Orono
Preparing to interview
Wild Blueberry Specialist – OronoIn-person interviews scheduled
Administrative Specialist CL2 – Pest Management, Orono – Theresa Eldridge hired
Marine Extension Associate (Joint appt. with Sea Grant) –  On hold
Nutrition Education Professional – Offer made
Community Education Assistant CL2 (Lewiston) – Advertising
Finance and Budget Professional (Orono) – Preparing to screen applicants
Community Education Assistant CL2 (Andro/Sag) – Cathy Gray hired

ELT Meeting Dates –2017–18. Meetings are from 9:00 am to 3:30 pm – unless otherwise noted.

Dates
Facilitator Notes Location
December 12 Harrington Brzozowski Orono – 102B Libby Hall
January 19 Brzozowski Sulinski Orono – 102B Libby Hall
February 8 Sulinski Phelps Augusta – Farmhouse 11
March 7 Phelps Rebar Orono – 102B Libby Hall
March 28 Rebar Prichard Orono – 102B Libby Hall
April 19 Prichard Harrington Augusta – Farmhouse 11
May 9 Harrington Brzozowski Orono – 102B Libby Hall
May 31 Brzozowski Sulinski Orono – 102B Libby Hall
June 21 Sulinski Phelps Augusta – Farmhouse 11

 

 

Extension Leadership Team Minutes October 26, 2017

Tuesday, November 14th, 2017

Extension Leadership Team Minutes
October 26, 2017
102B Libby Hall, Orono

Facilitator: John Rebar
Note-taker: Jon Prichard

Chancellor’s Open Forum
The ELT meeting was shortened so ELT members could attend the afternoon Open Forum by Chancellor James Page and his Leadership Team. The Chancellor and his senior leadership provided updates to the campus on the University of Maine System’s legislative agenda, budget, strategic resource allocation and academic transformation.

Professionals Meeting
Extension Professionals are holding a statewide meeting Wednesday, November 8 at Blueberry Cove. Thirty-five staff have registered, and Fran and John are on the agenda for a few agenda items.

Bryant Pond 4-H Camp and Learning Center’s 10 Year Celebration
On Tuesday, October 17, Bryant Pond staff, board and community members gathered to celebrate 10 years of successful operations and educational programming to thousands of Maine youth. John Rebar and several ELT members attended, and speakers included UMaine President Susan Hunter, and Provost Jeff Hecker. Prior to the evening celebration President Hunter and Provost Hecker toured the camp, and joined ELT members, staff and local school administrators in a small group discussion on the topic of innovative local and University educational programming. We congratulate Bryant Pond staff and community partners that have had such a positive impact on Maine youth and on a future that looks bright.

Supporting Relationships for Farm Success
As part of the Beginning Farmer Resource Network, Tori Jackson and Leslie Forstadt are providing leadership for an innovative program to support Maine farmers. This project focuses on improved farmer retention through education of service providers. While existing new farmer training materials have primarily focused on topics such as production, marketing, financing and land access, the SARE funded “Supporting Relationships for Farm Success” project will expand support to include interpersonal skills acquisition. Agricultural Service Providers will receive training and resources to assist farmers with the interpersonal needs that may arise on the farm. By addressing a known gap, this project will help service providers to support farmers to consider how interpersonal issues impact their farm viability.

Strategic Procurement Committee
Dennis Harrington will be serving on the steering committee for UMaine System’s Strategic Procurement. The committee is committed to continuous improvement, meets monthly, and reviews current and proposed procurement initiatives, and seeks candid feedback on what’s working, and not working for users of Procurement’s systems (Marketplace & CONCUR) and services. Extension staff should feel free to communicate their feedback to Dennis.

Dickeya and Pectobacteria Summit in Maine
Extension will play a major role in organizing the Dickeya Summit that is scheduled to be held Thursday, November 9 at the Cross Insurance Center, Bangor. There are currently 152 individuals who have registered, representing 19 states, 3 provinces, and 4 countries.

New January Meeting Date
The ELT agreed to change our January meeting date with the new date being Friday, January 19 in Orono.

CONGRATULATIONS

Congratulations to PI David Handley, Co-PI Tori Jackson and Program Manager Erin Roche who have been awarded $214,007 by the USDA Risk Management Agency for the “2017-2018 Crop Insurance Education in Maine” program, which will provide Maine farmers the most current and relevant information about crop insurance to help them make informed risk management decisions for their businesses.

Congratulations to PI Lisa Phelps who has been awarded $112,863 by the Maine Math and Science Alliance (MMSA) by way of the National Science Foundation for year 5 of the “Rural STEM Infrastructure” project.  This project allows for 4-H to provide regional staff in 4 Maine regions who serve as STEM Guides.  One major goal is to connect 10-18-year-old youth with local STEM programs and experts.

Congratulations to PI Jason Lilley and Co-PIs Frank Wertheim, Tori Jackson, and Cathy Kloetzli who have been awarded $47,107 by Northeast Sustainable Agriculture, Research and Education (NESARE) for the “Training the Trainers: Enhancing Cooperative Extension Resources for Beginning Farmers” project.  This project allows for training of Extension staff in whole farm planning, business and financial plan development, recordkeeping, marketing, and identifying other key providers.  Fourteen UMaine Extension staff will then collaborate to offer training to 125 beginning farmers and 175 ono-on-one consultations.

Congratulations to PI Richard Brzozowski and Maine AgrAbility Coordinator, Lani Carlson who has been awarded $178,274 by USDA-NIFA for Year 4 of the “Maine AgrAbility” project.  The primary goal of this project is to enhance each client’s ability to farm, live independently, and improve their quality of life.  In the next phase of growth, Maine AgrAbility has expanded its efforts to include clients with disabilities not only from land-based agriculture, but also forestry and aquaculture as well as clients who are veterans, immigrants and migrant workers.

Congratulations to PI Gregory Kranich who has been awarded various types of computer hardware by The National 4-H Council, in conjunction with Google, for the “Building Capacity for Computer Science Education in Maine” project.  The devices include 30 Chromebooks, 2 Tablets, 20 Smartphones, and 20 Google Cardboard devices (Virtual Reality hardware).  The estimated monetary value of this award is $15,000.  This device award enables the creation of 4-H Computer Science (CS) kits, providing grab-and-go resources which will be implemented through existing programs and will increase CS access statewide.

Search Updates
4-H Youth Development Professional – Hancock County –
Carla Scocchi hired
Horticulture Professional – Cumberland County – Preparing job description
Ornamental Horticulture Specialist – OronoPreparing to interview select candidates via Zoom
Wild Blueberry Specialist – OronoPreparing to interview select candidates via Zoom
Administrative Specialist CL2 – Pest Management, Orono – Offered the job
Accounting Nutrition Education Professional – Advertising
Community Education Assistant CL2Lewiston – Advertising
Community Education Assistant CL2 – Andro/Sag – Advertising
Administrative Specialist CL2 – CumberlandTayla Mann hired
Support Specialist CL2– Orono
On Hold
Community Education Assistant CL1 (Horticulture) – Oxford County – On hold
Marine Extension Associate (Joint appt. with Sea Grant) –  On hold
Finance and Budget Professional (Orono Operations) – Advertising

ELT Meeting Dates –2017–18. Meetings are from 9:00 am to 3:30 pm – unless otherwise noted.

Dates
Facilitator Notes Location
November 16 Prichard Harrington Augusta – Farmhouse 11
December 12 Harrington Brzozowski Orono – 102B Libby Hall
January 19 Brzozowski Sulinski Orono – 102B Libby Hall
February 8 Sulinski Phelps Augusta – Farmhouse 11
March 7 Phelps Rebar Orono – 102B Libby Hall
March 28 Rebar Prichard Orono – 102B Libby Hall
April 19 Prichard Harrington Augusta – Farmhouse 11
May 9 Harrington Brzozowski Orono – 102B Libby Hall
May 31 Brzozowski Sulinski Orono – 102B Libby Hall
June 21 Sulinski Phelps Augusta – Farmhouse 11

Extension Leadership Team Minutes September 28, 2017

Wednesday, October 4th, 2017

Extension Leadership Team
Meeting Minutes, Farmhouse, UM – Augusta
September 28, 2017

Facilitator: Lisa Phelps
Note Taker: John Rebar

Attendees: Dennis Harrington, Fran Sulinski, Richard Brzozowski, Jon Prichard, Lisa Phelps, John Rebar

Items of Interest

The new UMS-Human Resources partner for Extension is Brian Drisko.  Brian is asking to meet with the ELT to gain a greater understanding of the work done within our organization.  Fran will follow up and schedule Brian to attend a future ELT meeting. Brian is also interested in touring an Extension sites and programs.

ELT meeting for December has been changed from the 6th to the 12th in Orono.

Amanda Miles has assumed her new full-time responsibilities in Operations with a focus on procurement, travel, and hourly payroll approvals.  Among Amanda’s important roles is to review MarketPlace and CONCUR transactions for adherence to policies and correct chartfield and to guide staff to the resources offered by UMaine’s Central Procurement to build their capacity to work with the procurement management systems of the UMS.

The job description and PDQ for an Operations Professional is about to be submitted to UMS-HR.  This position will address many of the day-to-day accounting issues that are required of Extension within the UMS financial management system.  The complexity and requirements for management within the UMS financial structure have increased dramatically under the “One University” initiative.

There has been a policy change regarding the awarding of faculty start-up funding for new hires by the Vice President for Research that are sourced by the Maine Economic Improvement Fund (MEIF).  The funding is allocated annually and should be spent within the fiscal year awarded.  The letter of award has specific time period and reporting requirements.  PA’s and Dennis will familiarize themselves with these new requirements.

The recent 4-H Program Leadership Team meeting was very successful and led by faculty members Kristy Ouellette and Jennifer Lobley.  It was the largest gathering of 4-H faculty, professional and CEA staff within UMaine Extension in over a decade.  The event was very successful with a focus on building the capacity of our field staff to implement new changes within the 4-H program.

Falmouth Land Trust is hoping to build a new building at the Tidewater Farm and partner with Extension on the use of the site into the future.  The demolition of the existing buildings is also part of the plan.  However, this action hinges on the decision of the Town of Falmouth and its approval relative to Bateman Development.  The Cooperative Extension garden site continues to expand and looks beautiful.  Kudos to Amy Witt and all the MG Volunteers for their successful fund raising efforts for the garden site.

The Sea Grant Director search is moving forward. Jon Prichard is a member of the search committee.

Updates:

There will a donor recognition event at Bryant Pond 4-H Camp & Learning Center on October 17th.  President Hunter and Provost Hecker will be attending.

The 4-H Foundation is sponsoring the 4-H Challenge fund raising initiative in conjunction with the Fryeburg Fair Association.  There will be a retreat for the 4-H Foundation Trustees on Oct. 27th in Augusta.  Lisa is attending.

The Plant, Animal and Insect lab project continues to move forward on time and within budget.  The lab managers meet regularly to address issues and make plans for the effective use of the new facility.  An issue to address is the disposal of carcasses in a cost-effective manner.  Composting may be a viable option.

IT – Dan Cox (graduate student in Instructional Design) and Jen Lobley are working together on an update of the orientation modules for volunteers.  Dan is funded through the Doris Ladd gift fund to Cooperative Extension and supervised by Lisa.

Taglines on Email

There is an Extension policy in place that prevents employees from having individual email signatures.  Sayings, poems, quotes from others can be seen as representing a position for Cooperative Extension.  All employees are reminded not to include a personal statement on their work email.  Any questions could be directed to the administrator for your unit.  The policy regarding this issue is at: https://extension.umaine.edu/plugged-in/policies-guidelines/policies-procedures-manual/section-two-administration/2-12/.

Marketing

The ELT reviewed the previous marketing plan for Extension from 2005-2008.  John asked the group what was relevant about that plan for the present day?  The intention is to create a new plan that can help guide the priorities of Audrey Cross as the organization’s marketing professional.  After a discussion, the group agreed that John will draft a marketing plan that is an outline of priorities for the organization based upon outcomes.  The ELT will review and edit the plan.

Revenue Generation Ideas

UMaine Extension will host Northeast Ag/NR program leaders on October 19-20.  A focus of one of the sessions will be revenue generation.  A request has been made to share ways in which we raise revenue.   For UMaine Extension the best outcome is self-sustaining efforts such as the camping programs.  However, most programs that generate revenue through fees do not cover the complete cost of the program.

Future ELT Meeting Dates:

January 17- Orono
February 8- Augusta
March 7- Orono
March 28- Orono
April 19- Augusta
May 9- Orono
May 31- Orono
June 21- Augusta

CONGRATULATIONS

Congratulations to PI Deborah Bouchard and Co-PIs Heather Hamlin, Robert Bayer, and Jean McRae who have been awarded $28,423 by the State of Maine Department of Marine Resource for Year 2 of the “Addressing Lobster Health” project.  This project is addressing the effects of changing ocean ecosystems on lobster health and susceptibility to disease in the context of rising water temperatures.  Focus is on how these changes may directly impact lobster biology in regards to reproductive development and susceptibility to disease.

Congratulations to PI Kristy Ouellette and Co-PI Mitch Mason who have been awarded $140,000 in CYFAR funds from USDA/NIFA for the 4th year of a five-year cycle of funding to support the Maine Sustainable Communities Project – Maine Community Central: Integrating 4-H Science and Life Skills with Schools, Communities and Families.

Congratulations to PI Mark Hutchinson who has been awarded $50,000 by USDA APHIS for the “6th International Animal Mortality Management Symposium”.  This project is a cooperative agreement between the University of Maine Cooperative Extension, the United States Dept. of Agriculture (USDA), Animal and Plant Health Inspection Service (APHIS), Veterinary Services (VS) to conduct the Symposium in Amarillo, Texas June 4th-8th.

Congratulations to PI John Jemison and Co-PI Richard Kersbergen who have been awarded $104,876 by the University of Vermont (sub award on a USDA NIFA grant) for their “Expanding No-Till” project.  This 3-year research project will gather information to disseminate to growers regarding the stoppage of primary tillage and, in turn, using cover crops to help dairy farmers obtain higher yields and more consistent corn silage quality

Search Updates
4-H Youth Development Professional – Hancock County – Offered and accepted
Ornamental Horticulture Specialist – OronoReposted
Wild Blueberry Specialist – OronoReviewing Applicants
Accounting Support Specialist CL2– OronoOn Hold
Administrative Specialist CL2 – Pest Management, Orono – Interviewing
Community Education Assistant CL1 (Horticulture) – Oxford County – On hold
Marine Extension Associate (Joint appt. with Sea Grant) –  Advertising
Nutrition Education Professional – Advertising
Community Education Assistant CL2 (Lewiston
) – Advertising
Community Education Assistant CL2 (Andro/Sag)
– Advertising
Administrative Specialist CL2 (Cumberland)
– Advertising (Internal Search)

ELT Meeting Dates –2017–18. Meetings are from 9:00 am to 3:30 pm – unless otherwise noted.

Dates
Facilitator Notes Location
September 7 Sulinski Phelps Orono – 102B Libby Hall
September 28 Phelps Rebar Augusta – Farmhouse 11
October 26 Rebar Prichard Orono – 102B Libby Hall
November 16 Prichard Harrington Augusta – Farmhouse 11
December 12 Harrington Brzozowski Orono – 102B Libby Hall
January 17 Brzozowski Sulinski Orono – 102B Libby Hall
February 8 Sulinski Phelps Augusta – Farmhouse 11
March 7 Phelps Rebar Orono – 102B Libby Hall
March 28 Rebar Prichard Orono – 102B Libby Hall
April 19 Prichard Harrington Augusta – Farmhouse 11
May 9 Harrington Brzozowski Orono – 102B Libby Hall
May 31 Brzozowski Sulinski Orono – 102B Libby Hall
June 21 Sulinski Phelps Augusta – Farmhouse 11

Extension Leadership Team Minutes September 7, 2017

Wednesday, September 27th, 2017

Extension Leadership Team Minutes
Libby Hall Room 102B
September 7, 2017

Facilitator: Fran Sulinski
Note-taker: Lisa Phelps

Present: John Rebar, Dennis Harrington, Fran Sulinski, Dick Brzozowski, Jon Prichard, Lisa Phelps

Updates:

Hall of Flags will be February 6, 2018- Cooperative Extension will have three 4-H and three Food Systems displays with a general Cooperative Extension display. Lisa and Dick will work with Audrey Cross on this event.   One of the Food Systems displays will feature the Plant, Animal and Insect Lab – A display based upon the new facility will be created.

New Employee Training is being offered once a month for five months and includes a welcome from the Director and a Human Resources “Things to Know, Delivering Excellent Customer Service, Understanding our Civil Rights Requirements and Values, Getting to Know the Integrated Program Enhancement Team and Equal Employment Opportunity.  The recent session with a Welcome from John Rebar and HR Things to Know was interactive and well received. All sessions are one and a half hours and take place on Tandberg.

Plant, Animal and Insect Diagnostic Lab (PAIL):
Equipment is arriving for the new labs and it is exciting to see the progress and the project is on-time and within budget.

Mentoring Resources:
In light of the many new staff hires, how are our mentoring practices working and how could they be improved? Fran shared with the ELT the results of the survey she sent out (11 people responded) and the current mentoring handbook  https://extension.umaine.edu/plugged-in/hr/faculty/new-faculty-orientation/.  Staff were appreciative of the mentors assigned to them, many spoke of the value of having more than one mentor with each focusing on a different aspect of their new role. Outcome: Fran will work on revising the faculty mentoring guidelines to be used by all staff

Future ELT Meeting Dates:

January 17- Orono
February 8- Augusta
March 7- Orono
March 28- Orono
April 19- Augusta
May 9- Orono
May 31- Orono
June 21- Augusta

Future Agenda Items

Audrey Cross will join the ELT meeting from 10-11AM on Thursday, October 26 in Orono. The purpose of her attending the meeting will be to give a report of her work in marketing after 6 months on the job.

Thursday, April 19, 2018 Meeting schedule future ELT meetings (beyond June 2018).

CONGRATULATIONS

Congratulations to PI Ron Fournier who has been awarded $80,000 by the State of Maine Department of Inland Fisheries and Wildlife for the “Moose Lottery Scholarship” project.  This project will provide financial support for campers to attend the Basic Conservation Camp, 4-H Shooting Sports activities, as well as other activities and/or events at Bryant Pond and Tanglewood 4-H Camps and Learning Centers.  

Search Updates

4-H Youth Development Professional – Franklin CountyTara Marble Hired
4-H Youth Development Professional – Hancock County – Offered and accepted
4-H Youth Development Professional – Knox/Lincoln Counties – Kathryn Jensen Hired
Ornamental Horticulture Specialist – Orono
Re-advertising
Administrative Specialist CL2 – Pest Management, Orono – Reposted/Reviewing Applicants
Marine Extension Associate (Joint Appt. with Sea Grant)
–   Preparing to re-advertise
Agriculture Record Keeping Professional – Calvert Schaefer Hired
Nutrition Education Professional – Advertising
Accounting Support Supervisor CL3  Amanda Miles Hired

ELT Meeting Dates – 2017-18.  Meetings are from 9:00 am to 3:30 pm – unless otherwise noted.

*December 6, 2017 date may change due to a conflict.

ELT Meeting Dates –2017–18. Meetings are from 9:00 am to 3:30 pm – unless otherwise noted.

Dates
Facilitator Notes Location
September 7 Sulinski Phelps Orono – 102B Libby Hall
September 28 Phelps Rebar Augusta – Farmhouse 11
October 26 Rebar Prichard Orono – 102B Libby Hall
November 16 Prichard Harrington Augusta – Farmhouse 11
December 6* Harrington Brzozowski Orono – 102B Libby Hall
January 17 Brzozowski Sulinski Orono – 102B Libby Hall
February 8 Sulinski Phelps Augusta – Farmhouse 11
March 7 Phelps Rebar Orono – 102B Libby Hall
March 28 Rebar Prichard Orono – 102B Libby Hall
April 19 Prichard Harrington Augusta – Farmhouse 11
May 9 Harrington Brzozowski Orono – 102B Libby Hall
May 31 Brzozowski Sulinski Orono – 102B Libby Hall
June 21 Sulinski Phelps Augusta – Farmhouse 11