ELT Minutes, August 21, 2012

Extension Leadership Team Minutes

Tuesday, August 21, 2012

102B Libby Hall

9:00 am to 3:30 pm

Facilitator:    John Rebar

Note taker:    Jon Prichard

Please note: Due to the confidentiality and sensitivity of some agenda items, these ELT minutes do not represent the full content of each meeting.

Present:  Dennis Harrington, Lisa Phelps, Jon Prichard, John Rebar and Fran Sulinski.

Extension Travel Expenses – Heather has produced a summary of monies spent on travel during the University’s fiscal year ending June 30, 2012. The total shows ongoing reductions in travel costs, consistent with the past two (2) years.  We will continue to explore ways to bring about cost reductions without negatively effecting programming, including and not limited to, use of University/Extension vehicles.

ELT Meeting Dates – We changed an early October meeting date to be October 2 (rather than the 3rd).

Annual Performance Evaluations – The UMS Board of Trustees is charging each campus President with ensuring 100% completion of annual performance evaluations. John receives calls from the Provost regarding those who are delinquent. All staff who supervise others are reminded that annual evaluations deadlines must be met by all.

Purpose of ELT Minutes Announcements – The “Announcements” portion of ELT meeting minutes has traditionally been used primarily as a place to acknowledge staff for grant awards and professional recognition/awards.  Staff may not be aware that they may submit items for inclusion in the announcements.  The ELT invites all staff to submit items to be included in the ELT minutes/announcements.  Eligible postings should address one or more of the following:

Notable programmatic accomplishments
Development or fundraising success
Significant new partnerships and/or opportunities
Important transitions

Status on searches as of:  8/20/12

POS#198         4-H Professional – York – Offered and Accepted

POS#200         Extension Educator, Assistant Extension Professor (Agronomist)                 Presque Isle – Accepting Applications

POS #203        Program Administrator — Internal Search – Accepting Applications

POS #204        Youth Dev/Food System Professional – Waldo County – JD and PDQ in HR for review

POS #205        Parent Education Professional – Waldo County —  JD and PDQ in HR for review

POS #206        Nutrition & Food Systems Professional Kennebec/Somerset Counties — Preparing paperwork to send to HR