ELT Minutes, May 15, 2013

Extension Leadership Team Minutes
Wednesday, May 15, 2013
Location: 102B Libby Hall
9:00 – 3:30

Present:  Fran Sulinski, John Rebar, Jon Prichard, Lisa Phelps
Absent: Dennis Harrington


Caribou Hall (Penobscot County Office): The new parking lot is finished and it looks great and will provide a safer more convenient parking option for everyone.

Maine 4-H Foundation: The Foundation annual meeting will be May 16th.  Audrey Chapman has resigned as the Executive Director effective June 15, 2013. We thank Audrey for her commitment and dedication to the Maine 4-H Foundation. Lisa Phelps and John Rebar will be following up with the Foundation board about next steps.

Future Planning Session at the Organizational Meeting: The ELT reviewed the notes from the future planning session at the Organizational Meeting and Fran will also share the summary notes with the organization.


Fee-for Service agreements and working with the Department of Industrial Cooperation (DIC): DIC administrates all formal agreements between the University and non-Federal or State entities doing fee-for-service work. If Extension staff is planning to do paid work under an agreement with a company, it is important to contact Dennis Harrington prior to entering into an agreement to discuss the project and determine if it is appropriate for DIC. Similar to grants, all DIC projects will be coordinated by the Extension Operations office — either Dennis or Travis will work with you to complete a service agreement, scope of work, and budget, and to navigate the DIC review process before the agreement is signed by the company you will be working with. Please contact Dennis or Travis with as much advanced notice as possible.

Announcement Invitation:

The ELT invites you to submit items to be included in the minutes/announcements of the next regularly scheduled ELT meeting.  This is an opportunity to share with the ELT and the rest of the organization any of the following:

  • Notable programmatic accomplishments
  • Development or fundraising success
  • Significant new partnerships and/or opportunities
  • Important transitions

Please take the opportunity to share your good works through this avenue. Keep it brief…approximately two to four sentences would be appreciated. To submit an announcement, please contact your PA or appropriate member of the EL.

Please remember to visit University of Maine’s news site for additional University of Maine Cooperative Extension highlight.

ELT Meeting Dates, 2013
Meetings are from 9:00 a.m. to 3:30 p.m. unless otherwise noted.

Dates Facilitator Notes Location
June 4 Phelps Rebar Knox/ Lincoln Office
June 26 Rebar Prichard Orono — 102B Libby Hall
July 17 Prichard Harrington Augusta, UMA — Room to be determined
August 7 Harrington Sulinski Cumberland Office
August 27 Sulinski Phelps Orono — 102B Libby Hall
September 19 Phelps Rebar Orono — 102B Libby Hall
October 15 Rebar Prichard Penobscot County Office
November 6 Prichard Harrington TBD
November 25 Harrington Sulinski Orono — 102B Libby Hall
December 18 Sulinski Phelps Orono — 102B Libby Hall