Extension Leadership Team Minutes May 16, 2017

Extension Leadership Team Meeting Minutes
May 16, 2017
122 Libby Hall

Attendance: Lisa Phelps, Jon Prichard via video conference from Falmouth, Fran Sulinski, Dennis Harrington, Richard Brzozowski & John Rebar in 122 Libby Hall

Facilitator: Lisa Phelps
Note taker: John Rebar

The ELT is alerting all employees who use P-cards and T-cards that fiscal year-end reconciliations will be mandatory: What that means is that employees who have purchasing and travel expenses that need to be reconciled, must clear all transactions as soon as possible. UMaine administration is adamant that employees follow through on their responsibility to manage their cards consistent with policies and procedures.  ELT members will be following up with the most egregious offenders.  However, ALL employees will be expected to comply with reconciling their outstanding purchase and travel expenses by the end of FY 2017 (June 30, 2017).

The Plant, Animal and Insect Lab (PAIL) building project is progressing slightly ahead of schedule.  The Fish Lab is in an active planning stage with the goal of starting construction on the Fish Lab by July 1.  The PAIL will be profiled in an upcoming article in the spring/summer edition of UMaine Today.

Marketing: Audrey Cross is being moved to full-time and will assume responsibility for marketing for all of Cooperative Extension and not just for the Maine Food and Agriculture Center. Audrey retains her half-time role with the Maine Food and Agriculture Center.  Audrey will also be joining the iPET team. Dana Rickman will still continue in her role as the Cooperative Extension liaison with UMaine Marketing and Communications and assisting with the editing and approval of media releases and promotional materials while ensuring compliance with UMaine branding standards.

Civil Rights Mock Review: In support of our civil rights goals and requirements, Fran will be conducting three civil rights reviews by late Fall 2017. Fran will be in touch with the counties selected and the Program Administrator for that county will be part of the review.


Lerner Foundation Start-Up Grant
Congratulations to PI Ryder Scott and Co-PIs Danielle O’Neill and Ron Fournier who have been awarded $19,522 by the Lerner Foundation for the “Lerner Foundation Start-Up Grant” project.  These funds are the first portion of a $600,000, 6-year grant that will be used for program design, appropriate training of staff, and prime grant budget formulation.

Search Updates

4-H Youth Development Professional – Franklin County – Preparing to re-advertise
4-H Youth Development Professional – Knox/Lincoln Counties – Preparing to re-advertise
4-H Youth Development Professional – Oxford County –
4-H Youth Development Professional – Aroostook County – Reviewing Applicants
4-H Youth Development Professional – Hancock County – Advertising
4-H STEM SpecialistOrono – Interviewing
Ornamental Horticulture Specialist – Orono
Assistant Extension Professor & Extension Plant Pathologist – OronoOffer made and accepted
Integrated Pest Management Technician – Aroostook –
Marc Dwyer hired
Accounting Support Specialist CL2 – OronoOn Hold (Failed Search)
Administrative Specialist CL2 – Pest Management, Orono – Preparing to interview
Community Education Assistant CL1 (Horticulture) – Oxford County – Advertising
AIP Coordinator – Bryant Pond 4-H Center –   Lyndsey Smith Hired
Marine Extension Associate (Joint appt. with Sea Grant)
– Coastal Maine –  Advertising
Agriculture Record Keeping Professional – PDQ and JD sent to HR
Nutrition Education Professional – PDQ and JD sent to HR

ELT Meeting Dates –2017– Meetings are from 9:00 am to 3:30 pm – unless otherwise noted.

Facilitator Notes Location
June 5 Rebar Prichard Orono – 102B Libby Hall
June 21 Prichard Harrington Falmouth – UNH Extension
July 17 Harrington Brzozowski Augusta – Farmhouse 11
August 11 Brzozowski Sulinski Orono – 102B Libby Hall
September 7 Sulinski Phelps Orono – 102B Libby Hall
September 28 Phelps Rebar Augusta – Farmhouse 11
October 26 Rebar Prichard Orono – 102B Libby Hall
November 16 Prichard Harrington Augusta – Farmhouse 11
December 6 Harrington Brzozowski Orono – 102B Libby Hall