Cumberland Fair 4-H Information

4-H Member Information Packet

The 2018 Cumberland Fair will take place Sunday, September 23th to Saturday, September 29th. This is an opportunity to demonstrate what you have learned in 4-H during the year. The information in this packet/page will help you to prepare your projects, enter them, and plan for your Cumberland Fair experience.

Workday Planned: August 16, 2018

There will be a 4-H Exhibit Hall Cleanup Thursday, August 16 from 5:00 to 6:30 p.m. for 4-H’ers, leaders, parents, grandparents, and friends at the fairgrounds. Pizza and drinks will be provided from 6:30 – 7:00 p.m. for all those who come and help. If you are able, please bring a dessert or snack to share with everyone. The hall always needs a good cleaning before the fair!

4-H Exhibit Hall Coordinator and Committee Members Needed:

The Cumberland Fair 4-H Exhibit Hall Coordinator is responsible for preparing and managing the 4-H Exhibit Hall each year at the Cumberland Fair with the help of the 4-H Exhibit Hall Committee. Being a 4-H Exhibit Hall Committee member is a great way to get involved as a 4-H volunteer with a relatively small time commitment. A job description for the Exhibit Hall Coordinator & Committee Members can be found on the Cumberland Fair 4-H Exhibit Hall Coordinator & Committee Job Description page. Please contact Sara if you are interested in learning more about these volunteer opportunities!

Information for Entering the 4-H Exhibit Hall

  • Review the 2018 4-H Section Cumberland Fairbook (PDF)
  • The complete 2018 Cumberland Fairbook can be found on the Cumberland County Fair website at the bottom of the home page.
  • Review the exhibit and show rules for your project area
  • Note the day and time you need to be at the fair for drop off and pick up
  • Tell your 4-H leader what you will enter in the Exhibit Hall
  • Reminder: Only one entry per project area. You or your leader can register your projects for the 4-H Exhibit Hall. The 2018 Cumberland Fair 4-H Exhibit Hall Entry (Google Form) must be filled out by September 12, 2018. Club Exhibits must be entered by that date as well!
  • You will need to complete a Life Skills Wheel and Exhibit/Judging Card for each entry, please contact the office 207.781.6099 or ask your leader for Life Skills Wheels and/or Judging cards:

Life Skills Wheel Card

It is important that you complete a Life Skills Wheel for each project. This information is a great way to let us know what you learned this year doing your project and we report all of this information to the state. Please remember there are two sides to the Life Skills Wheel. If you have questions about filling out the life skills wheel, please give the office a call. It is fine to ask your family members/adviser/leaders for help.

Exhibit/Judging Cards

Please fill out the entire judging card for each project. Make sure Unit Level is indicated, as well as number of years in a project. You will need to have a judging card and Life Skills Wheel for each project exhibited at the fair. If you need additional judging cards and Life Skills Wheels, please contact your leader, call the office, 207-781-6099 or 1.800.287.1471, or email

Club Exhibit

Please fill out an online entry form for your club exhibit as well. Club Exhibits should illustrate some phase of 4-H Club work. A Club Exhibits provides clubs the opportunity to display as a total unit.  Clubs are responsible for all pieces of their display, including the table. Here are some tips to help you create a great club display:

Judging Day

1. Exhibits should be brought to the 4-H Hall between 9:00 a.m. and 12:00 noon, Saturday, September 22.
2. If you are age 13 or older and are exhibiting in the 4-H Hall only (no livestock at the fair) please see Sara Conant at project drop off time for your fair pass. Leaders may pick up a pass for themselves and their exhibiting members at that time as well.
3. Judges orientation begins at 12:15 p.m. Only judges will be allowed in the hall at that time until judging is complete.
4. Volunteers are needed at 9:00 a.m. to help put projects in the proper location as they arrive and again at 3:00 p.m. to arrange the hall after judging. If you are interested in helping out please email or call Sara at 207.781.6099.

Note: If your display is larger than a tri-fold display board (36” x 48”) or you need any audio/visual equipment, please contact the Extension Office by September 12.

Information for Entering 4-H Livestock and Small Animals

  • Make sure you meet the age requirements for showing your animal. Large animals ( beef, dairy cattle, dairy goats, dogs, horses, sheep, swine, and steers ) can be shown only by 4-H’ers who are at least 9 years old as of January 1st. Rabbits and poultry may be exhibited by 5-8 year olds in a non-competitive activity.
  • Complete your 2018 4-H Livestock Entry (PDF) and mail it directly to: Mark Cooper, Superintendent, 81 Chute Road, Windham, ME 04062 by September 1st. No Late Livestock Entry Forms will be accepted. Swine and Market Hogs must show proof of Brucellosis and Pseudorabies test. Health forms must be submitted with entry form. Extra entry forms can be obtained online, from your 4-H Leader, or the Extension office.
  • Please remember to have your Animal Approval forms with you at the fair.
  • Submit your Maine Association of Livestock Exhibitors (MALE) form and bring proof of insurance to the fair. The Farmers’ Club, who oversees the Cumberland Fair, requires all 4-H livestock members to join the Maine Association of Livestock Exhibitors (MALE). By joining this association, you will have the minimum insurance requirement ($300,000) that the Farmers Club requires of all livestock exhibitors at the Cumberland Fair. Members showing dogs, poultry, and/or rabbits do not need proof of insurance.
  • Complete any necessary vaccinations, including rabies. It is strongly recommended that all animals be currently vaccinated.
  • Include a copy of your Coggins test, EHV (rhinopneumonitis) and equine influenza vaccinations if you are a Horse member. All horses entering the facilities must be vaccinated for EHV (rhinopneumonitis) and equine influenza within the calendar year. Proof of vaccination should be listed on the Certificate of Veterinary Inspection (required for all horses entering the State of Maine) or on a certificate of vaccination signed by the owner’s practicing veterinarian. Entries need to be returned by September 1 to Mark Cooper, Superintendent, 81 Chute Road, Windham, Maine 04062. All horse show participants will also need the certificate of insurance listed above.

4-H Rabbit Show: Monday, September 24, 6:00 p.m.

4-H Livestock Auction: Wednesday, September 26

  • Refreshments at 3:30 p.m. and Live Auction at 4:00 p.m.
    Baby Beef, Market Hog, Market Lamb

For more information visit the Cumberland County 4-H Livestock Auction page.

4-H Dog Show: Friday, September 28, 3:30 p.m.

Participants should arrive by 3:15 p.m.

This show is open to all Maine 4-H members between the ages of 9 and 18, enrolled in the 4-H Dog Project as of April 1 regardless of prior show experience. Showmanship (Novice through Advanced) and Obedience (Pre-Novice though Graduate Novice) is the primary award-winning classes. All classes are judged using the Danish System and all award winning classes come with a ribbon and premium. To participate you need to pre-register with Sara Conant using the form below and email to or

Calf Scramble: Saturday, September 29, 9:30 a.m.

Participant must be a Cumberland County 4-H member between the ages of 12 –18 as of January 1 of the current year. Young people planning to leave the area for post-high school education are urged not to enter the scramble. For more participant qualifications and information please review the 2018 Scramble Calf Rules & Entry Form (PDF)

4-H Horse Show: Saturday, September 29, 8:30 a.m.

4-H Poultry: Saturday, September 29, 9:00 a.m.

Additional Fair Information

Information for Parade Floats, Now on Sunday!

Review the Parade information on page 46 of the Cumberland Fairbook. Floats must be on the grounds and ready for judging at 10:00 a.m., Sunday, September 23rd. This year’s theme is Faith, Family, Farming.

Please fill out either the on the Cumberland County Fair website, Parade Entry Form or this PDF version of the Parade Entry Form (PDF) and create a short, TYPED commentary for your float, and mail to: Deborah Dugas, Parade Director, 312 Main Street, Cumberland Maine 04021 This form must be received by September 5 , 2018.

Please indicate on the parade entry form that it is a 4-H float.

Important Fair Pass Information: Your member and leader passes will NOT get you into the Cumberland Fair

Anyone 12 and under is admitted free and will not need to show a pass to get into the fair. If you are age 13 through 18 as of January 1 and are entering exhibits at the fair you will be using passes provided by the fair. 4-H members and leaders with livestock entries should visit the livestock superintendent’s office on Saturday, September 23 for gate passes. 4-H members and leaders with projects in the 4-H Exhibit Hall should see Sara Conant on Saturday, September 22 in the 4-H Exhibit Hall 9:00 – 12:00 or can call or email Sara in the two weeks prior to the fair to arrange for pick up in the office or mailing of passes. 4-H Dog Show participants will have their passes mailed to them. 4-H Horse Show participants can pick up passes at the Horse Show Booth at the Riding Arena upon arrival.

Club Start-Up Packets for the new 4-H year will be available for leaders to pick up at the 4-H Exhibit Hall starting Saturday, September 22nd from 9:00 A.M. – 12:00 P.M. They may also be picked up at the 4-H Exhibit Hall daily until Sunday, October 1st at 11:00 A.M.

Update your 4-H Project Records for each project area that you enter. Your leader may ask to view them before you show.

Sign-up to help at the fair and encourage parents, grandparents, and friends to volunteer too! Senior 4-H members and adults are encouraged to help in the 4-H kitchen and raffle pig booth during fair week. Please contact Nicole Foster 207.615.7558 or if you would like to volunteer.

To register for a campsite, fill out the online Cumberland Fair Camping Form (on the Cumberland County Fair website) or fill out and mail this PDF version Cumberland Farmer’s Club Camping Reservation Form (PDF) if you plan on staying overnight at the fairgrounds.

Premium checks Livestock members must check with the Cumberland Fair Livestock Superintendent/office regarding picking up their premium checks. Club leaders may pick up their exhibit hall premium checks from the 4-H Exhibit Hall Chair, Sunday, October 1, from 9:00  to 11:00 a.m.