Section III: Post Tenure Application Format
Cover Letter
A cover letter should accompany the Faculty member’s packet. The cover letter provides a context for the Faculty member’s work as described in their packet and guidance for reviewers. The cover letter should include:
- A statement of the personnel action and rank requested and the date it is to be effective
- Faculty members with a joint appointment should indicate the proportional breakdown of the appointment
- Faculty members on fixed length, soft money, or non-continuing contract should indicate the specifics of their appointment
- Information about any extenuating circumstances that reviewers should be aware of, such as additional work taken on during a colleague’s absence or during a position vacancy
- A brief overview of how the packet was compiled, such as how supporting documents are arranged
- Face to face meetings with the PRC will be reserved for reappointment and promotion packets only. Faculty members planning to submit a packet for promotion to full professor in the fall may request a face to face meeting with the PRC, but this request must be included in the cover letter of the packet.
- For post-tenure compensation (PTC) packets, the PRC will answer questions by telephone or electronic means only.
I. Face Data
[Face data not required in PTC packets]
II. Record of Actions
[Record of actions not required in PTC packets]
III. Candidate’s Profile (This section must start on a new page.)
[Job Description remains in PTC packets]
A. Job Description
Include a copy of your current job description, followed by a listing of the Performance Areas with days and weights assigned to each and the POW issues and outcomes addressed in Performance Area I. Please provide a space at the bottom of the page for your Program Administrator’s signature and date.
Example 1:
| Performance Area | Days | Weight (%) |
|---|---|---|
| I – Educational Program Development Sustainable Communities Entrepreneurship – Small and Home Based Business Community Development: Capacity-Building Skills |
140 (60) (40) (40) |
61 (42) (29) (29) |
| II – Undergraduate and Graduate Teaching and Advising | n/a | n/a |
| III – Scholarship and Professional Activity | 40 | 17 |
| IV – County, Organizational, and Campus Service | 20 | 9 |
| V – Public Service | 5 | 2 |
| Unassigned | 25 | 11 |
| Total | 230 | 100 |
Program Administrator: _________________________________
Date: ___________
Example 2:
| Performance Area | Days | Weight (%) |
|---|---|---|
| I – Educational Program Development Youth Development Healthy Lifestyles Sustainable Communities |
140 (70) (40) (30) |
61 (50) (29) (21) |
| II – Undergraduate and Graduate Teaching and Advising | n/a | n/a |
| III – Scholarship and Professional Activity | 40 | 17 |
| IV – County, Organizational, and Campus Service | 20 | 9 |
| V – Public Service | 5 | 2 |
| Unassigned | 25 | 11 |
| Total | 230 | 100 |
Program Administrator: _________________________________
Date: ___________
B. Professional Development Plan
[Professional development plan not required in PTC packets]
Professional development activities are addressed in the Expanded CV and are addressed in list form. A PTC packet does not contain the Professional Development Plan form.
IV. Program Summaries
Post-Tenure Compensation (PTC)
Packets can include between 2-4 program summaries (two-page maximum/summary). The number of summaries should reflect the nature of the appointment and the length of the evaluation period. [For PTC, program summaries will use the Criterion 3-8 listed below, and should focus on the program development, evaluation, and the social, environmental or economic impact of the program].
Performance Area I: Educational Program Development
Criterion 3: Designs, delivers, evaluates, refines, and reports programs; individually or as part of a team
Criterion 4: Documents impact with emphasis on economic, environmental, and social conditions for Maine citizens and others
Criterion 6: Conducts or collaborates on applied research to support program development
Criterion 7: Seeks and acquires grants, contracts, and special funds in support of educational program development
Note: Criteria 5 and 8 are addressed in the Expanded CV (Part two).
V. Expanded Curriculum Vitae (CV)
The remainder of a Faculty member’s packet consists of an expanded CV that principally covers the evaluation period. The CV is composed of two parts.
Part one should contain:
- Brief job description
- Personal information
- Academic background
- Employment experience
- Professional organizations
- Licenses and certifications
- Teaching experience (if applicable)
Part two should contain:
- Performance Area I: Educational Program Development
- Criterion 5: Engages in professional development to enhance teaching preparedness and effectiveness
- Criterion 8: Demonstrates educational program leadership
- Performance Area II: Undergraduate and Graduate Teaching and Advising – (If applicable)
- Criterion 1: Teaching philosophy, strategies, and approaches
- Criterion 2: Efforts to address multiculturalism, gender, and international issues and other curricular goals of UMS
- Criterion 3: Efforts to enhance teaching effectiveness
- Criterion 4: Courses Taught
- Criterion 5: Special teaching assignments or innovations
- Criterion 6: Strategies and approaches to student advising
- Criterion 7: Advising commitments for honors theses, masters theses and doctoral dissertations
- Criterion 8: Student Evaluations (summary provided elsewhere, do not include individual evaluation forms)
- Performance Area III: Scholarship and Professional Activity
- Criterion 1: Scholarly works completed and in progress
- Criterion 2: Unpublished professional presentations (Optional)
- Criterion 3: Other scholarly activities (Optional)
- Performance Area IV: County, Organization, and Campus Service
- Criterion 1: Serves on organizational committees
- Criterion 2: Serves on search and interview teams
- Criterion 3: Enhances skills and knowledge of County Executive Committees and other advisory groups
- Criterion 4: Builds and sustains UMaine Cooperative Extension linkages with county, UM, and UMS (Optional)
- Criterion 5: Conducts administrative roles and responsibilities including the role of county coordinator (Optional)
- Criterion 6: Demonstrates commitment to UMaine Cooperative Extension civil rights expectations, and UMaine Extension and UM diversity goals
- Performance Area V: Public Service
- Criterion 1: Presentation and programs that do not require engagement in the full educational program development process
- Performance Area VI: Awards and Recognition
- Criterion 1: Type of award or recognition (Optional)
VI. Evaluations of Teaching
[Evaluations of Teaching not required in PTC packets]
VII. Departmental Peer Committee Evaluation
[Departmental Peer Committee Evaluation not required in PTC packets]
VIII. Letters of Support
[Letters of Support not required in PTC packets]