Tips for Creating a Successful Promotion Packet: Suggestions and Ideas

Prepared by John Rebar for the 1999 EPC Annual Meeting, November 10, 1999

1. Understand the Professional Employee Promotion Process

A. For complete information check out the Professional Employee Promotion Process Information.

B. Know the professional titles, promotion criteria, and sequence of events in the process.

C. Get a copy of the Professional Employee Promotion Review Application and the Extension Professional Peer Review Committee’s (EPPRC) rating sheet: EPPRC Reviewer Worksheet (PDF).

D. Have an up-to-date job description.

E. Insist on timely, complete, and meaningful performance evaluations.

2. Create a Packet Information Gathering System for:

A. Leadership — What did you participate in? What did you lead?

B. Innovations — What did you initiate? How were you creative?

C. Educational Support — What high-quality work did you do? Have your responsibilities changed over time? What has been the outcome of your work on UMaine Extension, coworkers or customers? How have you worked in your programming independently or as a member of a team?

D. Professional Development — How have you improved your knowledge or skills and how have you applied these to your work?

In each of these areas track the impact of your work on customers, coworkers or UMaine Extension. Ask yourself “So what?”

3. Decide That You Are Requesting Promotion.

A. Discuss your decision with your supervisor and administrator.

B. Assemble your packet. Address all four criteria within eight pages. Be succinct yet complete. Get feedback from someone your trust.

C. Solicit letters of support. Submit no more than three letters. The letters should define the relationship between your work and the writers and provide specific examples of how your work impacted the writers.

4. Submit Your Packet

A. Submit one (1) complete packet (with supplemental materials, i.e., bulletins, fact sheets, etc., placed at the back or in a separate binder) including the application forms and one (1) packet on a CD or flash drive including the application forms in one complete Word or PDF file document to Angela Hart.

B. Prepare yourself for feedback and look to learn from the experience.