Section 2.8 Mailing
Distribution of Mailing Lists
Mailing lists are not federal records and, therefore, not covered by the federal Freedom of Information Privacy Acts that pertain to federal records. University and USDA policy states that Extension mailing lists should not be shared or distributed to any other parties.
Mail To and From the Orono Campus
Mail to Orono
To reduce postage costs, counties are asked to place multiple items in a single envelope destined for the Orono campus. Label individual items with the name and campus address of the receiver and address the single envelope to “Mail Room, University of Maine Cooperative Extension, 5741 Libby Hall #118, Orono, Maine 04469-5741”. Mail will be distributed to the appropriate addressee.
Avoid the cost of mailing when possible by sending with a staff member who is traveling to Orono, especially with newsletters, press releases, and other multiple items that are not in a hurry to reach their campus destination.
Mail from Orono
County and camp mail that is not obviously time-specific will be held in the Libby Hall mailroom for pick up by county or camp staff. Mail that is time specific and is intended for counties and camps will be collected and sent weekly. Campus notices, announcements, and campus advertisements will be scanned and sent via email to all staff with a subject line of “INFORMATIONAL CAMPUS MAILING,” and the originals disposed of.
To save the cost of postage you are encouraged to scan and email whenever possible.