Financial Management

As of September 13, 2022:

The Financial Management segment of the University of Maine Cooperative Extension may be reached, collectively as a team, at email extension.operations@maine.edu.

Index of Financial Management Staff and Resources (Click linked text to jump to listing)

Dennis Harrington

Assistant Director and Financial Administrator and
Member, Extension Leadership Team
dennis.l.harrington@maine.edu | 207.581.3132

  • Finance, Operations, and Facilities
  • Risk Management
  • Contracts
  • Gift Accounts
  • Start-Up Funds

Michael Bailey

Finance and Budgeting Professional and
Member, Extension Leadership Team
michael.a.bailey@maine.edu | 207.581.3179

  • Assists in the budgeting of revenue, University, state, county, and federally-funded programs
  • Assists in the general operations of Cooperative Extension
  • Budgeting, corrections, and adjustments (restricted and non-restricted)
    • MEIF, MFAC, E&G, Smith-Lever, RREA, EFNEP
    • Position management and goods/services
  • PCard/TCard Approvals (to use)
  • Marketplace Approvals
  • Access to Chart Fields via MaineStreet
  • Receivables: money-in
  • G/L Training
  • Payroll-related Questions (e.g., rates)
  • Student Hiring and Interns (via Ella Glatter as of 8.23.22)
  • Gift Accounts
  • Salary Offset Tracking
  • PFAS Time Tracking (Ongoing PFAS Effort)
  • TouchNet Entries (Revenue)
  • Time and Effort Reporting Questions
  • Contracts
  • Indirect Cost Return (Faculty)
  • County Billing
  • Start-Up Funds
  • General Accounting Entries (Pending Hire of Support)
    • Processing Interdepartmental Orders (IDOs)
    • Processing Journal Entries, Corrections to Non-Grant Funds
    • Processing Pay Mixes, Distributions, EDCs
    • Processing Corrections to Grants (Labor and Non-Labor)
  • Extension Leadership Team

Amanda Miles

Operations Specialist
amanda.miles@maine.edu | 207.581.8155

  • Oversee Marketplace shoppers​/approvals​ and Procurement service contracts
  • Final Approver for purchase card​s
  • Cost Object Approver for Concur/travel cards
    • Direct supervisors to UM Procurement training resources as necessary
  • Provide individual training for P-cards, Travel Cards, Concur, and Marketplace
    • Initial training is provided by Procurement
  • Track and implement Extension’s payable commitments
  • Process IDO​’​s ​and​ check requests
  • Process non-employee reimbursements
  • Process petty cash reimbursements
  • Point of contact for set-up/management of ​cell phones and campus-based telephones
  • Purchase envelopes and ​first-class stamps
    • Local support staff with P-cards can purchase their own postage
  • Monthly WEX Gas card accounting
  • Point of contact for campus copiers​ and​ billing issues
  • Payroll approval manager and helps resolve payroll issues​
  • Provide support and backup material for internal and external audits

Gloria Menchaca, Accounting/Ops Professional 

  • General Accounting Entries and Training on Accounting Compliance
    • Processing Interdepartmental Orders (IDOs)
    • Processing Journal Entries – Corrections to non-grant funds
    • Processing Pay mixes (AKA distributions, EDCs)
    • Processing Corrections to grants (labor and non-labor)
    • Moving funds between unrestricted accounts
  • G/L Training
    • How to read a G/L, navigation, access to GL accounts
  • Reconciliations/Audit
    • Month-End, Year-End
    • Provide Audit Requests
  • Budgeting
    • Assisting the Assistant Financial/Operations Manager with all budgets
    • General financial analysis (Budget vs. Actuals)

Office of Research Administration (ORA)

ORA provides outstanding customer service, guidance and advice to the University community throughout the project lifecycle (submission, acceptance and administration) of externally funded sponsored programs and activities that contribute to the overall mission of the University.

ORA Orientation Contact:

Start with an email to the general ORA account at ORA@Maine.edu — you may have someone assigned to assist you.

Visit ORA’s Staff page to connect to the appropriate ORA staff person with your financial or general questions; questions about submitting proposals; and questions regarding ORA literature and process. The same listing (by subject) of contact information may be found on the Contact List page.

Visit ORA’s Guidance and Policy, A-Z and Uniform Guidance and UMaine APLs page for an overview of all of ORA’s resources.

Related Resources on the ORA site:

  • Proposal Prep and Submission (including timelines)
  • Contact List (by subject)
  • Pre-Award, Grants (non-MFAC): ORA (submission timeline, all deadlines, approval process, budgeting)
  • Post-Award, Grants (non-MFAC): ORA (i.e., communication with sponsor, budget changes, spending overage rules)