Faculty Reappointment, Promotion, Continuing Contract, and Post Tenure Review Processes

UMaine Extension Faculty Performance Evaluation
Reappointment, Promotion, Continuing Contract, and Post Tenure Compensation

(Effective 7/1/2010)

Table of Contents

Section I: Guidelines

A. Introduction

B. Responsibilities of the Faculty Member

C. Responsibilities of the Supervisor

D. Peer Committee

  1. Primary Responsibilities
  2. Composition
  3. Length of Term

E. Promotion Review Committee

  1. Primary Responsibilities
  2. Composition
  3. Length of Term
  4. Process for Selecting Members and Alternates
  5. Code of Conduct
  6. Recommended Operating Procedures
  7. Rules of Voting

F. Letters of Evaluation and Recommendation

G. Faculty Evaluation

  1. Timeline
  2. Contents of Packet
  3. Performance Areas, Criteria, Indicators, and Standards
  4. Weighting of Performance Areas
  5. Additional Criteria for the Ranks of Associate Extension Professor and Extension Professor
  6. Years of Credit Towards Continuing Contract
  7. Guidelines for Early Continuing Contract Submissions
  8. Letters of Support for Promotion and Continuing Contract

H. Post Tenure Compensation Review

  1. Eligibility
  2. Determining Satisfactory Performance
  3. Format
  4. Role of the Peer Committee
  5. Role of the Promotion Review Committee
  6. Minimum Salary Increases and the Role of Administration
  7. Mid-Cycle Peer Review Guidance

I. Tips on Preparing Packets

  1. Content
  2. Organization and Formatting

J. Late Packet Guidelines

K. Joint Appointments

L. Fixed-Length, Soft-Money, and Non-Continuing Contract Appointments

M. Salary Adjustment at Promotion

N. Revision of Faculty Evaluation Document

O. Definition of Terms

Section II: Performance Areas, Criteria, Indicators, and Standards

Introduction

Performance Area I: Educational Program Development

Performance Area II: Undergraduate and Graduate Teaching and Advising

Performance Area III: Scholarship and Professional Activity

Performance Area IV: County, Organizational, and Campus Service

Performance Area V: Public Service

Performance Area VI: Awards and Recognition

Section III: Application Format

Cover Letter

I. Face Data

A. Name
B. Current Rank
C. Cooperative Extension Office and Location
D. Professional Experience
E. Educational Background

II. Record of Actions

A. Initial Probationary Appointment
B. Reappointments
C. Promotion(s)
D. Continuing Contract Recommendations
E. Exceptions to Board of Trustees Policy
F. Transmittal Letters

III. Candidate’s Profile

A. Job Description
B. Performance Areas, Criteria, Indicators, and Standards
C. Professional Development Plan

IV. Program Summaries

V. Expanded Curriculum Vitae

VI. Evaluations of Teaching

A. Student Evaluations of Teaching
B. Other Evaluations of Teaching

VII. Departmental Peer Committee Evaluation

A. Evaluation Letter
B. Recommendation – Recommended Action

VIII. Letters of Support

A. Letters Internal to UMaine Cooperative Extension, UM, and UMS
B. Letters from Program Clients, Members of Advisory Groups, and Program Volunteers
C. Letters from Collaborators in Institutions, Agencies, and Organizations External to UMS

Section IV: Evaluation Form

Evaluation Form

Recommendation of the Promotion Review Committee

Section V: Template for Soliciting Letters of Support for UMaine Cooperative Extension Faculty Members

Template