Getting Started with CDMS

An Introduction to Using UMaine’s CDMS

The Centralized Database Management System (CDMS) was developed using WordPress and is fully integrated with the Content Management System (CMS).  Many of you will be familiar with the tools and the interface.  The CDMS is also integrated with TouchNet, providing a secure online credit card payment option; payments are then redistributed back to the counties. Registration data can also be exported to help with tracking and managing customer information.


CDMS Table of Contents


Types of User Roles

To work in the back-end of the registration website or any of the various county websites, you will need to be assigned a role.

ALL requests for permissions or roles should go through Cindy Eves-Thomas at cindy.evesthomas@maine.edu, or Michele Lodgek at michele.lodgek@maine.edu.

  • Administrators: have top-level permissions
  • Staff: shop managers can create, delete and export reports
  • Editors: can edit own page
  • Authors: can create own page
  • Contributors: behind the scenes
  • Subscriber: ‘view’ only

Account Creation

The system is set to automatically generate the customer’s password on account creation.

screenshot of the My Account tab on the Shop page
Figure 1. ‘My Account’ menu tab on the Shop page of UMaine Extension’s Workshops, Classes and Events website.

Customers can reset their password from the UMaine Extension Workshops, Classes, and Events page by clicking on My Account (Figure 1) and then select Lost My Password.  They will receive an automated email with instructions to reset the password.

Screenshot of the My Account Log-in page
Figure 2. The ‘My Account’ log-in page.

Or the customer can directly reset their password on the My Account page. (Figure 2) Note:  if they don’t receive an automated email with a link to reset, check your spam folder.

Creating a Single User Account

This is a Single User registration system, which is designed for a single user account and registration. Please encourage all customers to create an account and register. Note on Passwords: Customer can bypass Create Password, which auto-generates a password and sends an email. The customer can copy and paste it if they try to sign in again.

What You’ll Need to Create a Product

Have the following information ready:

  • Distribution Chart Fields: for example, if two counties are planning an event, the revenue can be deposited to multiple accounts (you can have multiple distributions)
  • A Maximum/Minimum Number of Participants
  • Photo/Images:
  • ‘Go Live’ Date: you can create an event ahead of time and publish when ready or set calendar schedule.
  • Title: should include Date and Location
  • Long Description: displays in detail Tab
  • Short Description: displays with photo thumbnail
  • Discounts/Coupons, Payment Plans
  • Title of Event
  • Date(s)
  • Time: Visit the Plugged-in website’s Twelve Best Practices for UMaine Extension Web Managers page, and view #6.
  • Cost: variations/multiple pricing
  • Location
  • Instructor
  • Contact Person Name, Email, Phone
  • Do you have a website or blog already set up with the event information?  If so, you can link to that for additional information.  If not, the event description can be included under Long Description.

IMPORTANT to Add to All Events. Be sure to add both of these items (copy/paste) to your Product Page.

  • At the bottom of the Short Description:

Note: If registering more than one person, please register yourself, click Enroll, and then use the “Continue Shopping” option in your cart to add additional participants

  • ADA Accomodation Disclaimer, to be also placed at the bottom of the page, in the Program Description section (complete the disclaimer with a contact number, phone number and toll-free number):

If you are a person with a disability and need an accommodation to participate in this program, please call  Contact Name at 207.XXX.XXX or 800.287./XXXX (in Maine) to discuss your needs. Receiving requests for accommodations at least 10 days before the program provides a reasonable amount of time to meet the request, however all requests will be considered.

(Visit the Section Three: Personnel – Section 3.5 Civil Rights/Equal Employment Opportunity Guidelines page for other possible variations of the ADA Disclaimer.)


Next Step: Review the CDMS and WooCommerce: Best Practices, Tips, Policy and Troubleshooting page.


For additional assistance, advanced CDMS or Excel training or if you have any questions, please email Michele Lodgek, michele.lodgek@maine.edu or call 207.581.2721.