Policies, Procedures, and Guidelines Table of Contents
Part A. Staff and Volunteer Policies and Guidelines
Part B. Additional Volunteer Policies and Guidelines
Part C. 4-H Member Policies and Guidelines
Part D. Frequently Asked Questions
Part G. 4-H Youth Development Leadership Structure and Decision-Making Process
Part H. Related Internet Links
| PART A. | STAFF AND VOLUNTEER POLICIES AND GUIDELINES | ||
| SECTION ONE: STAFF AND VOLUNTEER POLICIES | |||
| A.1.1 | Mission and Vision of the University of Maine Cooperative Extension | ||
| A.1.1.a | Mission, Vision and Core Principles of the Maine 4-H Youth Development Program | ||
| A.1.2 | 4-H Youth Development Program Philosophy | ||
| A.1.3 | Teaching Competition and Cooperation Skills | ||
| A.1.4 | The Learning and Teaching Relationship | ||
| A.1.5 | Staff and Volunteer Liability | ||
| A.1.6 | Behavioral Expectations | ||
| A.1.7 | Standards of Behavior | ||
| A.1.8 | Risk Management | ||
| A.1.8.a | Process for Handling Allegations of Animal Abuse or Neglect | ||
| Template A | Letter to Volunteer Regarding Suspension | ||
| Template B | Letter to Parent or Guardian and Members Regarding Volunteer Not Serving in the Role. | ||
| Template C | Letter to Volunteer Regarding Reinstatement | ||
| Template D | Letter to Parent(s) or Guardian(s) and Member(s) Regarding Volunteer Continuing in the Role | ||
| Template E | Letter to Volunteer Regarding Dismissal | ||
| Template F | Letter to Parent(s) or Guardian(s) and Member(s) Regarding Volunteer No Longer in the Role | ||
| A.1.8.b | Process for Handling Allegations of Child Abuse or Neglect | ||
| A.1.8.c | Procedure for Handling Incidents of Youth-on-Youth Abuse | ||
| A.1.9 | Use of Photographs of People | ||
| A.1.10 | Releasing Screened Volunteer Information | ||
| A.1.11 | Guidelines for Volunteers and Staff Chaperones for Overnight 4-H Trips | ||
| A.1.12 | Raffles | ||
| A.1.13 | Hiring Judges for 4-H Shows | ||
| SECTION TWO: STAFF AND VOLUNTEER GUIDELINES | |||
| A.2.1 | 4-H Guidelines for Fair Exhibit Hall | ||
| A.2.2 | 4-H Technology Guidelines | ||
| A.2.3 | CEUs for 4-H Volunteer Training | ||
| PART B | ADDITIONAL VOLUNTEER POLICIES AND GUIDELINES | ||
| SECTION ONE: ADDITIONAL VOLUNTEER POLICIES | |||
| B.1.1 | University of Maine Cooperative Extension’s Volunteer Philosophy | ||
| B.1.2 | Volunteer Application Process | ||
| B.1.3 | Volunteer Development | ||
| B.1.4 | Volunteer Background Checks | ||
| B.1.5 | Volunteer Conflict Resolution | ||
| B.1.6 | Volunteer Termination | ||
| B.1.7 | Risk Management | ||
| B.1.7.a | Animals and Liability | ||
| B.1.7.b | Meetings in Homes | ||
| B.1.7.c | Transportation | ||
| B.1.8 | State Animal Science Committees | ||
| B.1.9 | Tax Exempt Status of 4-H Organizations | ||
| B.1.10 | Incorporating a 4-H Club | ||
| B.1.11 | Mailing Lists | ||
| B.1.12 | 4-H Fund Raising | ||
| B.1.13 | 4-H Name and Emblem Use | ||
| B.1.13.a | 4-H Club Charter Requirements | ||
| B.1.13.b | Procedures for Removing a 4-H Club Charter | ||
| B.1.13.c | Combination University of Maine Cooperative Extension and 4-H Logo | ||
| B.1.14 | 4-H and Non-Discrimination | ||
| B.1.15 | 4-H Access, Equity and Opportunity | ||
| B.1.16 | Disbanding a 4-H Club | ||
| SECTION TWO: ADDITIONAL VOLUNTEER GUIDELINES | |||
| B.2.1 | Insurance for 4-H Events | ||
| B.2.2 | County Leaders’ Organizations | ||
| B.2.3 | General Financial Guidelines for UMaine Cooperative Extension 4-H Clubs and County 4-H Leader Associations | ||
| B.2.4 | Contacting Other 4-H Groups | ||
| PART C | 4-H MEMBER POLICIES AND GUIDELINES | ||
| SECTION ONE: 4-H MEMBER POLICIES | |||
| C.1.1 | 4-H Membership Age | ||
| C.1.2 | Eligibility for Enrollment | ||
| C.1.2.a | 4-H Independent Membership | ||
| C.1.3 | Enrollment in More Than One Club | ||
| C.1.4 | Code of Conduct | ||
| C.1.5 | 4-H Work Completion Criteria | ||
| C.1.6 | Project Records | ||
| C.1.7 | Regulations for 4-H Animal Shows at Maine Agricultural Fairs | ||
| C.1.8 | 4-H Leasing Rules | ||
| C.1.9 | Danish System of Judging | ||
| C.1.9.a | Evaluation of 5-8 year old Activities | ||
| C.1.10 | Eastern States Exposition (ESE) | ||
| C.1.11 | 4-H Teen Council | ||
| C.1.12 | Maine’s Major National 4-H Trips | ||
| National Conference | |||
| Citizenship Washington Focus | |||
| National Congress | |||
| C.1.13 | State 4-H Awards Interviews | ||
| C.1.14 | Maine 4-H Horse Program Helmet Policy | ||
| C.1.15 | Electronic Applications for 4-H Trips and Events | ||
| C.1.16 | 4-H Shooting Sports Policies and Procedures | ||
| SECTION TWO: 4-H MEMBER GUIDELINES | |||
| C.2.1 | Guidelines for 4-H Animal Shows at Agricultural Fairs | ||
| C.2.2 | Guidelines for 4-H Exhibit Halls at Agricultural Fairs | ||
| SECTION THREE: 4-H CLOVERBUD POLICIES | |||
| C.3.1 | Cloverbuds in Clubs | ||
| C.3.2 | Cloverbud Activities | ||
| C.3.3 | Cloverbuds and Fairs | ||
| C.3.4 | Cloverbuds and Animals | ||
| C.3.4.a | Cloverbuds and Animals – Participating in Public Activities | ||
| C.3.4.b | Cloverbuds and Animals – Suggestions For Cloverbud Club Animal Activities | ||
| C.3.4.c | Cloverbuds and And Animals – in Conclusion | ||
| PART D. | FREQUENTLY ASKED QUESTIONS | ||
| PART E. | FREQUENTLY USED FORMS | ||
Frequently Used Forms include the following forms:
- Maine 4-H Cloverbud Activities Record and Instructions
- Maine 4-H Project Record
- Maine 4-H Project Record – Life Skills Accomplishment Form
- Life Skills Wheel Definitions
- Maine 4-H Portfolio
- Sample 4-H Resume #1
- Sample 4-H Resume #2
| PART F. | ATTACHMENTS | ||
- Maine 4-H Animal Science Committees Role Descriptions
- Maine 4-H Animal Science Committee Applications
- Maine 4-H Animal Science Committee Letters of Support
- Clubs or Affiliates
For all forms related to club or affiliate certification or organization, contact a county 4-H staff member for assistance.
- Disbanding a 4-H Club
- Letter Template A Letter to Volunteer Regarding Suspension (Word | PDF)
- Letter Template B Letter to Parent or Guardian and Members Regarding Volunteer Not Serving in the Role (Word | PDF)
- Letter Template C Letter to Volunteer Regarding Reinstatement (Word | PDF)
- Letter Template D Letter to Parent(s) or Guardian(s) and Member(s) Regarding Volunteer Continuing in the Role (Word | PDF)
- Letter Template E Letter to Volunteer Regarding Dismissal (Word | PDF)
- Letter Template F Letter to Parent(s) or Guardian(s) and Member(s) Regarding Volunteer No Longer in the Role (Word | PDF)
- Maine 4-H Youth Development Volunteer Application (Word | PDF)
- Supplemental Application Form for Volunteer Positions Requiring SBI Checks (PDF)
- Maine 4-H Volunteer Enrollment Packet:
- 4-H Volunteer Enrollment Form (Word | PDF)
- 4-H Program Participation Permission, Agreements, and Photo Release Form (Word | PDF)
- Volunteer Standards of Behavior (PDF)
- Assurance of Non-Discrimination Statement Document: Word
4-H volunteer re-enrollment packets contain the same items with the exception of the enrollment form. Re-enrollment forms are produced directly from the 4HOnline enrollment database.
-
Maine 4-H Member Enrollment Packet:
- 4-H Member Enrollment Form (Word | PDF)
- 4-H Program Participation Permission, Agreements, and Photo Release Form (Word | PDF)
- Maine 4-H Health Form (Word | PDF)
- 4-H member re-enrollment packets contain the same items with the exception of the enrollment form. Re-enrollment forms are produced directly from the 4HOnline enrollment database.
- Letter Template for Declining an Application
- Policies and Guidelines for National 4-H Competitive Events
- Release and Assumption of Risk Form (with non-discrimination language) (Word | PDF)
- University of Maine Cooperative Extension 4-H Youth Development Strategic Plan (Word | PDF)
| PART G. | 4-H YOUTH DEVELOPMENT LEADERSHIP STRUCTURE AND DECISION-MAKING PROCESS | ||
- Introduction
- 4-H Leadership Team (PLT)
- 4-H Policy team, subcommittee of 4-H “PLT”
- Decision-Making Process
- Procedure for amending the Policies and Procedures Manual
- Communication Process
- Individual Roles and Responsibilities
- Program Teams
- 2008 Update
| PART H. | RELATED INTERNET LINKS | ||