4-H Staff Toolkit
This kit is designed to support your work with the 4-H Program in Maine and includes links to resources located within the Maine 4-H Policies and Procedures Manual, Plugged-In (internal website for Cooperative Extension Resources), and National 4-H Resources. The kit has been organized alphabetically and if you click on the headings below you will be directed to the corresponding sections.
Resources marked with an asterisk (*) are located on the UMS Portal. You will need to log in with your Gmail user name and password. Alternatively, go to the UMaine Extension Document Library on the MyCampus Portal, beneath the ‘Documents and Media’ section header, navigate to the 4-H folder, and then to the file you want.
Table of Contents
- NEW! 4-H Volunteers Can Go Virtual!
- 4-H Brand Guidelines, Logos, Images and Apparel
- 4-H Member Enrollment Packet
- 4-H Tax Exempt Resources for 4-H Clubs and Affiliates
(Leaders Associations, Animal Science Committees, Horse Camps) - 4-H Templates
- 4-H Enrollment Management
- Comprehensive List of 4-H Forms
(listed alphabetically) - Educational Program Evaluation Resources
- Fair and Eastern States Exposition (ESE) Resources
(Animal Science and ESE Center Program) - Maine 4-H Youth Development Program Policies, Procedures & Guidelines
- National Resources
- Program Resources
(Three Priority Focus Areas) - Risk Management Resources
- Social Media
- UMaine Extension 4-H Websites
- Volunteer Development and Management Resources
- Welcome to 4-H Resources
4-H Volunteers Can Go Virtual!
- Tips for Hosting a Virtual 4-H Club Meeting
- Components of a Virtual 4-H Club Meeting
- Ice-Breaker Ideas for Virtual 4-H Club Meetings
- 4-Hing at a Distance Activity Ideas
- Virtual Judging Workshop
- Virtual Skill-a-thon
4-H Brand Guidelines, Logos, Images, and Apparel
- 4-H Apparel
- Clip Art & Photo Resources
- UMaine Extension 4-H Brand Guidelines (PDF) *
- UMaine Extension and 4-H Affiliation Logo
- UMaine Extension Logo
- 4-H Safe Spaces Logo and 4-H Safe Spaces Logo guide (PDF)
- Using the 4-H Emblem
* You will need login information to access the UMS myCampus portal.
4-H Member Enrollment Packet
- 4-H Member Enrollment Form
- 4-H Health Form
- 4-H Program Participation Permission, Agreements, and Photo Release Form
Members and leaders are encouraged to complete their enrollment on the ZSuite 4-H website. Re-enrollment packets are no longer generated.
4-H Tax Exempt Resources for 4-H Clubs and Affiliates
(Leaders Associations, Animal Science Committees, Horse Camps)
These resources are referenced in the 4-H Policies and Procedures Manual:
- B.1.9 Tax-Exempt Status of 4-H Organizations
- Automatic EIN Revocation (Word) NEW
- How to Apply for an EIN Online (Word) NEW
- Tax-Exempt Update 4-H PLT April 2018 (Word) * NEW
- Revoked EIN email template for staff (Word) NEW
* You will need login information to access the UMS myCampus portal.
Clubs and Affiliates
- Maine 4-H Tax-exempt Update July 2016 (PowerPoint) | Text only (PDF)
- Maine 4-H Tax-exempt Update January 2016 (PowerPoint) | Text only (PDF)
4-H Clubs
- Club Authorization Letter (Word) *
- Club Certification Form (PDF) * | (Word) *
- Club Certification Letter for banks/credit unions (Word) *
- IRS Letter Confirming Tax-exempt Status for UMaine Extension 4-H Clubs (PDF) *
- Sample Articles of Organization — Club (Word) *
* You will need login information to access the UMS myCampus portal.
4-H Affiliates
- Affiliate Authorization Letter (Word)*
- Articles of Amendment for Leaders Associations (Word) *
- Sample Articles of Organization — Animal Science (Word) *
- Sample Articles of Organization — Horse Camps (Word) *
* You will need login information to access the UMS myCampus portal.
4-H Templates
The 4-H Templates include appropriate UMaine Extension branding.
UMaine’s official primary serif fonts are Solway and EB Garamond and the official sans-serif font is Poppins. Font substitutions — URW Egyptienne, Frutiger, and Adobe Garamond— are available for free download from Google Fonts. To download fonts or for more information, visit the UMaine Primary Fonts (typography) page. It is recommended that one serif font and one san serif font be used together. For more information, please visit The UMaine Brand page.
This line is to be added to this template when inviting the public to an event:
For more information or to request a disability accommodation, call XXX.XXX.XXXX.
To market effectively and to make sure people will remember who we are, it is important to use our name and images consistently. Visit the Branding Guide for more details.
- Generic 4-H Newsletter: Black (Word)
- 4-H Science Flier (Word)
- Certificate, Version 2 (Word)
- Flier (Word)
- Flier Version 2 (Word)
- TSC Paper Clover campaign flyer, 8.5″x11″ (PDF)
- TSC Paper Clover campaign flyer, 11″x17″ (PDF)
- Name Tags (Word)
- PowerPoint Presentation (PowerPoint)
- PowerPoint Presentation, Widescreen (PowerPoint)
- Google Slides Extension 4-H Presentation Template
National 4-H Council Marketing Resources — Fliers
- 4-H Volunteers Collage (Word)
- 4-H Volunteers Cooking (Word)
- 4-H Volunteers Gardening (Word)
- 4-H Volunteers Horse Riding (Word)
- 4-H Volunteers STEM (Word)
4-H Enrollment Management
- Enrollment management is on the ZSuite 4-H website.
- For new staff needing county admin accounts set up, please email Jessy Brainerd at jessica.brainerd@maine.edu.
- For support once in the system, you can access the Help resources from the sidebar, chat with ZSuite support through the site, or email Jessy Brainerd at jessica.brainerd@maine.edu.
- Maine 4-H Youth Group Enrollment Form: ( Word | PDF )
Educational Program Evaluation Resources
Fair and Eastern States Exposition (ESE) Resources
(Animal Science and ESE Center Program)
- 4-H Animal Leasing Rules
- 4-H Animal Science Committee Resources
- Animal Approval Form
- Animal Science Project Resources
- Educational Impact of ESE (Word)
- ESE Chaperone Orientation July 2015 (PowerPoint) | Text only (PDF)
- ESE Release Letter (Word)
- Guidelines for 4-H Exhibit Halls at Maine Agricultural Fairs
- Guidelines for 4-H Animal Shows at Maine Agricultural Fairs
- Lease Form
- Maine Association of Livestock Exhibitors (MALE)
- Regulations for 4-H Animal Shows at Maine Agricultural Fairs
- Livestock Auction Brochure (Word) — Counties can download and customize the brochure with their information.
National Resources
- National 4-H Council (4-H.org)
- National 4-H Headquarters (USDA National Institute of Food and Agriculture website)
- Professional Research, Knowledge and Competency Framework for 4-H professionals
- Tufts Positive Youth Development Research Reports
Program Resources
(Three Priority Focus Areas)
Risk Management Resources
- Special Risk Insurance Resources/4-H & Extension Program Policies
- Assumption of Risk Form
- Certificate of Liability Form: available on the University of Maine System’s Certificates of Insurance website; email or fax the form to the person indicated on the form
- Liability Insurance Practices
- Low-Risk Program Management Practices
- Risk Management Checklist
- Risk Management Policies
Social Media
UMaine Extension 4-H Websites
- University of Maine 4-H Camp & Learning Center at Bryant Pond
- University of Maine 4-H Camp & Learning Center at Greenland Point
- 4-H Camp & Learning Centers at Tanglewood & Blueberry Cove
- Maine 4-H
- Maine 4-H Foundation
Volunteer Development and Management Resources
- 4-H Volunteer Application and Screening Process (Onboarding):
- Volunteer Application Form (PDF)
- Reference Form for Cooperative Extension Volunteer Working Directly with Youth (PDF)
- Interview Form (Word)
- Volunteer Application Checklist for Staff (Word)
- Background Check Procedure for UMaine Cooperative Extension Volunteers (Word)
- Staff Request Form for Volunteer Applicant (Excel)
- Background Check Rescreening Policy
- 4-H Volunteer Enrollment Packet:
- 4-H Volunteer Enrollment Form
- Photo Release Form — 4-H Specific University of Maine Official Form: ( Word | PDF )
- Volunteer Standards of Behavior Form: ( Word | PDF )
Note: 4-H volunteer re-enrollment packets contain the same items with the exception of the enrollment form. Re-enrollment forms are produced directly from the 4HOnline enrollment database.
- Orientation and Training Resources for 4-H Volunteers
- 4-H Volunteer Handbook
- 4-H 101 (In-Person Training Outline) — coming soon!)
- Cooperative Extension Volunteer Resources on Plugged In
- e-learning for 4-H Volunteers:
- 4-H SPIN Club
- VOLT Certificate of Recognition (Word)
- Master Gardener Youth Certification Process (Word)
- Volunteer Role Description Template (Word)